Reverse Osmosis and Deionized Water System Service

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for services to maintain the hemodialysis water treatment equipment at the Cincinnati VAMC Renal Clinic. The U.S. Department of Veterans Affairs is seeking a services contract for this purpose.

Services to be provided by the contractor include:

• Preventive maintenance
• Parts and labor
• Intervening service calls/emergency repairs
• Technical telephone assistance
• Expert supervision
• All other costs associated with maintaining and repairing the equipment.

All repairs and inspections must be performed in accordance with JCAHO, OEM, and AAMI requirements.

• Contract Type: Services Contract

• Period of Performance: Not explicitly stated, but the response date is January 29, 2026.

• Estimated Value: Not stated.

• Response Date/Time/Zone: 01-29-2026 10AM EASTERN TIME, NEW YORK, USA.

• Evaluation Criteria: Not stated in this document.

• Set-Aside: Not specified (indicated as 'N' for Recovery Act Funds, but no specific set-aside mentioned for the contract itself).

• Solicitation Number: 36C25026Q0180

• Contracting Office: Network Contracting Office (NCO) 10, Department of Veterans Affairs, Kettering, OH.

• Point of Contact: Brian Roscisizewski (Brian.Rosciszewski@VA.gov)

• Place of Performance: Cincinnati VAMC, Renal Clinic, Cincinnati, OH 45220, USA.

Solicitation / RFP / RFQ

This solicitation is for Hemodialysis Water Service for the VAMC Cincinnati. The service includes preventive maintenance, parts, labor, emergency repairs, technical assistance, and expert supervision for the specified equipment.

• Furnish preventive maintenance, parts, labor, and emergency repairs for hemodialysis water systems.

• Services must be performed by OEM certified technicians using OEM certified parts.

• Provide 8 hours of annual on-site facility staff training on equipment.

• Maintain equipment's FDA 510K certification.

• Monthly Performance Maintenance Service (PMS) visits for inspection and system checks.

• Replacement of carbon tanks, exchange tanks, filters, and worn/failed parts as needed.

• Monthly LAL and bacteria water sampling and reporting.

• Semi-annual AAMI required analysis on distribution loop and Millenium portable RO machines.

• Annual AAMI required analysis on city water.

• Inspect and replace RO pre-filters and post filters.

• Rebuild softener heads and carbon heads annually.

• Rebed/Replace water softener resin tanks and multi-media tanks annually.

• Rebed carbon filters annually.

• Clean membranes semi-annually.

• Provide CWP Preventive Maintenance kits.

• Replace and supply rental DI tanks quarterly.

• Provide residual test strips quarterly.

• Calibrate booster pump and expansion annually.

• Clean temperature blending valve annually.

• Provide CWP extended service coverage.

• Maintenance for 4 (four) Millenium portable RO systems, including prefilters, filters, carbon blocks, membranes, and acid systems.

• Contract Type: Not explicitly stated, but appears to be a service contract.

• Period of Performance: Base period from 03-05-2026 to 03-04-2027, with four option periods extending through 03-04-2031.

• Estimated Value: Not explicitly stated.

• Proposals must be sent via email only to Brian.Rosciszewski@VA.gov.

• Quotes must be received no later than the date and time specified in block 8 (01-29-2026, 10:00 AM EST).

• Evaluation criteria: Price alone. Technical and past performance are not applicable.

• NAICS Code: 811310

• Size Standard: $12.5 Million

• Acquisition is set aside for Small Business (indicated by "SMALL BUSINESS" checkbox).

• The DI tanks must be rented from Mar Cor and ready to be installed during the transition time.

• Mar Cor/Evoqua are to be considered one in the same.

• OEM part numbers are subject to change and may not be accurate in the SOW.

• Contractor must have access to OEM manuals for all equipment.

• All work must be performed in accordance with commercial practices and OEM specifications.

• Contractor must submit names, certifications, and training information of technicians.

• Response times for urgent issues: on-site within 8 hours; non-urgent: on-site within 12 hours; issue resolution within 30 hours.

• Invoices to be submitted electronically via the VA's approved payment processing system.

Forms / Attachments / Pricing Sheets

This document is a U.S. Department of Labor Wage Determination (No. 2015-4719, Revision 31) applicable to contracts in Indiana, Kentucky, and Ohio. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA).

• Occupational Listings: Provides a comprehensive list of job classifications with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required health and welfare benefits, paid sick leave (EO 13706), vacation time, and paid holidays.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Hazardous Pay: Outlines differential pay rates for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for furnishing and maintaining uniforms.
• Conformance Process: Explains the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

This document is crucial for bidders to understand the labor costs associated with performing services under the Service Contract Act. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.