REVERSE OSMOSIS MAINTENANCE IOWA CITY VAMC

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide maintenance and testing of the reverse osmosis (RO) water purification system at the Iowa City VA Healthcare System (ICVAHCS) to ensure compliance with AAMIST-108 for critical and utility water.

• Provide all management, labor, transportation, tools, supplies, and equipment for RO system maintenance and testing.

• Supply necessary parts, manpower, and supervision for maintenance.

• Develop and provide a custom-configured data collection tool.

• Notify ICVAHCS immediately of data outside engineered limits and provide written corrective action plans.

• Perform scheduled preventive maintenance including bacterial, endotoxin, and water quality testing (pH, conductivity, total alkalinity, total hardness) for critical, utility cold, and utility hot water systems.

• Provide a Field Service Report (FSR) after each scheduled maintenance.

• Ensure service areas are kept clean and restored to original condition post-service.

• Monthly testing for Critical Water (12 sites/tests), Utility Cold Water (11 sites/tests), and Utility Hot Water (7 sites/tests).

• Immediate notification of system deviations.

• Generation of Field Service Reports (FSRs).

• Base Year: 09/01/2026 – 08/31/2027

• Option Years 1-4: 09/01/2027 – 08/31/2031

• Location: Iowa City VA Healthcare System, 601 Hwy 6 West, Iowa City, Iowa 52246.

• Services performed Monday through Friday, excluding Federal holidays unless coordinated.

• Certifications: Technicians must be NASED-certified; calibration equipment must meet ANSI standards.

• Reporting: Provide written service reports after each visit, detailing services, parts, defects, technician, equipment details, and location.

• Security: Contractor personnel must wear visible Contractor Badges issued by FM. All personnel must be checked in by FM and may be escorted by VA staff.

• Safety: Comply with all federal, state, and local laws, including OSHA standards. Implement an Occupational Safety and Health Plan. Report accidents within 24 hours and submit investigation reports within five calendar days.

• Damage: Prevent damage to Government equipment and property; report any damage within 24 hours.

• Records Management: Comply with all Federal Records Act and NARA regulations. All data created for Government use are Federal records. Contractor personnel must complete ICVAHCS-provided records management training. Flow down these requirements to subcontractors.

• IT Equipment: Use Government IT equipment only for authorized contract purposes. Do not create or maintain unauthorized records.

Form / Attachment / Pricing Sheet

This document is an attachment (Att. 1) for a Sources Sought notice. It is designed to collect company and product information from potential offerors to help determine how a future solicitation will be treated under the Buy American Statute and Trade Agreement Acts. The information provided will not preclude a firm from participating in a future solicitation.

Company Information to be filled in:

• Company Name
• SAM UEI
• Company Address
• Contact Person
• Contact’s Email Address
• Contact’s Phone Number
• Business Size (Large or Small)
• Socioeconomic Small Business status (with description)
• Domestic business status
• Foreign owned business status (and country, if applicable)
• Experience with 3 or more contracts of same or similar work in the past 5 years (note: lack of past performance will not be counted against future offerors).

Product Information to be filled in:

• Whether all gases provided would be produced in the U.S.
• If not, which gases are produced outside the U.S. and in which countries.
• Whether all cylinders/bottles provided would be produced in the U.S.
• If not, which bottles are produced outside the U.S. and in which countries.

Potential bidders must complete this form to provide information about their company's size, socioeconomic status, and domestic/foreign sourcing of gases and cylinders. This data is crucial for the government's determination regarding Buy American Statute and Trade Agreement Acts compliance for a future solicitation. Completing this form is a necessary step for vendors interested in understanding and potentially participating in the upcoming procurement.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, Network 23 Contracting Office, to identify capable and qualified businesses for a potential future acquisition. It is for research purposes and is NOT a solicitation.

The government is seeking information on sources for a Reverse Osmosis Maintenance Service Contract. This contract would cover maintenance and testing of the reverse osmosis water purification system at the Iowa City VA Healthcare System.

• NAICS Code: 221310

• PSC Code: J046

• Requirement: Reverse Osmosis Maintenance Service Contract, including a Base Year plus 4 Option Years.

• Scope: Provide all management, labor, transportation, tools, supplies, and equipment for maintenance and testing of the reverse osmosis water purification system to comply with AAMIST-108 for critical and utility water.

• Deadline: No later than 10:00 AM CST, May 4, 2026.

• Submission: Email responses to Becky.DeLosSantos@va.gov.

• Subject Line: Must include the VA Number: 36C26326Q0589.

• Required: Interested parties must complete and submit Attachment 1.

• Optional: Capabilities statements and other company literature may be included.

• This is strictly for market research; no solicitation currently exists. Do not request a copy of a solicitation.

• Responses will not be considered as proposals for any future solicitation.

• The government is not obligated to award a contract or reimburse costs associated with this notice.

• No proprietary, classified, confidential, or sensitive information should be included in responses.

• Questions may be submitted but will not be answered at this time. They may be used to revise a future Statement of Work.