Reverse Osmosis Water System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the South Texas Veterans Health Care System (STVHCS), Research and Development Department, is conducting a Sources Sought to identify qualified vendors for Reverse Osmosis (RO) Water System services. This opportunity covers a Base Year plus four (4) Option Years of basic monthly service agreement coverage for the system located in the Research Service, Room V203, San Antonio, TX. Responses are due by May 29, 2026.
Scope of Work
The required services encompass comprehensive maintenance, repair, and validation of the existing RO Water System. Key components and services include:
- Water Softener System: Monthly service including a 6-point check, brine system service, annual brine tank cleaning, pressure drop evaluation, hardness checks, resin evaluation every two years, minor leak repair, and salt delivery/installation.
- Service Exchange Carbon Tank: Exchange of carbon tanks every 6 months, pressure drop evaluation, chlorine level checks, and minor leak repair.
- Reverse Osmosis System: Monthly 16-point check of controls, flows, and pressures; monthly prefilter change; RO mass balance adjustment; system sanitation based on bio-test results or annually; semi-annual heterotrophic plate count testing; annual QA meter calibration; certification of level controls; inspection and maintenance of recirculation pumps; and minor leak repair.
- Ultraviolet (UV) / Sterilizer Filtration System: Annual UV lamp replacement, quartz sleeve replacement every two years, annual submicron filter changes, and provision/maintenance of mixed-bed deionization tanks (maximum 12 exchanges per year).
Contract & Timeline
- Type: Sources Sought (Market Research)
- Duration: Base Year (July 1, 2026 - June 30, 2027) plus four (4) Option Years, extending through June 30, 2031.
- Set-Aside: None specified.
- Response Due: May 29, 2026, 5:00 PM ET.
- Published: May 26, 2026.
- Place of Performance: South Texas Veterans Health Care System, Audie L. Murphy Division, Research Service, Room V203, San Antonio, TX 78229.
Performance Standards
Contractors must provide monthly service and validation reports, QA meter calibration reports with certifications, heterotrophic plate count results, and emergency service documentation.
Special Requirements
- Contractor must demonstrate expertise in deionized and reverse osmosis water systems, including the capability to maintain, troubleshoot, repair, and validate the existing system's components and control design.
- 24-hour emergency service capability is mandatory.
- Services are to be performed Monday-Friday, 8:00 a.m. to 5:00 p.m., excluding Federal holidays, with emergency service available 24/7.
- Contractor personnel must comply with all facility safety, security, and access requirements and will not access VA information systems or sensitive information.