RFI 191Z1026N0001 Studio Setup and Equipment Installation

Sources Sought Notice

This notice is a Request for Information (RFI) issued by the U.S. Embassy Baghdad (Department of State, Bureau of Near Eastern Affairs) to gather industry expertise for the development, planning, design, and implementation of a comprehensive professional studio facility. The goal is to assist the Embassy in developing requirements, specifications, and budget estimates for broadcast production, video recording, audio recording, and multimedia content creation.

The Embassy is seeking contractor expertise to:

• Assess the designated space and existing conditions.
• Recommend appropriate studio configurations, equipment lists, specifications, acoustic treatments, and furniture.
• Suggest set design options and provide budget estimates.

The scope of work includes:

• Site Assessment and Design Services: Space evaluation, studio layout, acoustic analysis, lighting and set design, and 3D renderings.

• Equipment and Systems: Specifying and providing video production equipment (cameras, switching, recording, monitors), audio production equipment (microphones, consoles, speakers), lighting systems (fixtures, controls), control and integration systems (intercom, network), acoustic treatment solutions, studio furniture, and supporting infrastructure (cable management, power distribution).

• Installation and Commissioning Services: Including methodology, timeline, testing, training, documentation, and warranty support.

• Contract Opportunity Type: Sources Sought (Market Research).

• Status: Open to all vendors.

• Published Date: 04/26/2026.

• Response Date: 05/15/2026, 4:00 PM Baghdad Time (AST).

• NAICS Code: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing.

• PSC Code: 5820 – Radio and Television Communication Equipment.

• Place of Performance: U.S. Embassy Baghdad, International Zone, Baghdad, Iraq.

Respondents must provide a Capability Statement (White Paper) not exceeding 10 pages, including:

• Company Information (Name, address, website, POC).
• UEI and NCAGE Code (or "Registration in Progress").
• Socio-Economic Status (e.g., Local Iraqi-Owned, U.S. Small Business).
• Past Performance summary (turnkey broadcast installations, high-security environments).
• Logistics Approach (design and implementation of studio projects).
• Budgetary Estimate (itemized, non-binding).

No specific set-aside is mentioned. Vendors are asked to identify their socio-economic status.

• A site visit is scheduled for 05/07/2026 at 10:00 AM AST at the U.S. Embassy Baghdad Headquarters. Specific notification and access requirements apply.
• This is for planning purposes only and is NOT a Request for Proposal (RFP). Participation is voluntary, and no costs will be reimbursed.

Sources Sought Notice

This Sources Sought notice is issued by the Department of State, Bureau of Near Eastern Affairs (NEA), U.S. Embassy Baghdad, for market research purposes. The government is seeking information to assist in the development, planning, design, and implementation of a comprehensive studio facility. The goal is to gather industry expertise and capabilities to help the Embassy develop requirements, specifications, and budget estimates for a complete studio setup. This is not a Request for Proposal (RFP).

The contractor is expected to provide expertise in:

• Site Assessment and Design Services: Evaluating space, recommending configurations, providing equipment lists and specifications, suggesting acoustic treatments, recommending furniture and set design, and providing budget estimates.

• Equipment and Systems: Specifying and providing Video Production Equipment (cameras, support systems, switching, recording, monitors, teleprompters), Audio Production Equipment (microphones, consoles, processing, speakers, communication systems), Lighting Systems (fixtures, controls, infrastructure, dimming), Control and Integration (room equipment, system integration, intercom, network), Acoustic Treatment (wall, ceiling, floor, door/window treatments, isolation), Studio Furniture and Set Elements (desks, seating, backgrounds, storage, workstations), and Supporting Infrastructure (cable management, power distribution).

• Installation and Commissioning Services: Including methodology, timeline, testing, training, documentation, and warranty/maintenance support.

• Contract Opportunity Type: Sources Sought (Market Research)

• NAICS Code: 334220 - Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing

• PSC Code: 5820 – Radio and Television Communication Equipment

• Place of Performance: U.S. Embassy Baghdad, Al-Kindi Street, International Zone, Baghdad, Iraq

• Studio Size: 377.8 sq. ft.

• Response Date: March 21, 2026, 4:00 PM Baghdad Time (AST).

• Submission Requirements: A Capability Statement (White Paper) not exceeding 10 pages, including:

  • Company Information (Name, address, website, POC)
  • UEI and NCAGE Code (or "Registration in Progress")
  • Socio-Economic Status (e.g., Local Iraqi-Owned, U.S. Small Business)
  • Past Performance summary (turnkey broadcast installations, high-security environments)
  • Logistics Approach (design and implementation methodology)
  • Itemized, non-binding budgetary estimate.

A site visit is scheduled for March 15, 2026, at 10:00 AM AST at the U.S. Embassy Baghdad Headquarters. Specific access requirements and notification deadlines apply.

Primary POC: Proc Agent II at baghdadgsoprocagt2@state.gov

This is for planning purposes only. Participation is voluntary. Costs associated with responses will not be reimbursed.