RFI-FA2835-1710 SVTC Conference Room Upgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (AFLCMC/ES and AFLCMC/PZI) is conducting market research through a Request for Information (RFI) for comprehensive maintenance, support, and modernization of a mission-critical Video Teleconferencing (VTC) and Audio/Visual (A/V) system at Hanscom AFB, MA. This is a Total Small Business Set-Aside. Interested contractors are invited to submit Letters of Interest and capabilities statements. Site visit registration is required by April 15, 2026.
Purpose
AFLCMC/ES and AFLCMC/PZI are seeking information from interested contractors to provide comprehensive maintenance, support, and modernization for a mission-critical VTC and A/V system. This system supports both classified (SIPR) and unclassified (NIPR) operations within a conference room environment. The objective is to ensure continuous, reliable, and compliant operation, adhering to all relevant security and compliance standards, including DISA STIGs.
Scope of Work
The contractor will be responsible for proactive maintenance, timely hardware upgrades, on-call support, and ensuring system adherence to security and compliance standards. Key areas include:
- System Maintenance: Performing semi-annual preventative maintenance and providing on-call remote and on-site support with a one-business-day response time for on-site requests.
- Hardware Modernization: Evaluating existing components and replacing/upgrading equipment such as cameras (e.g., CISCO to HD PTZ), VTC CODECs (to modern IP-based/VoIP), operator displays (e.g., 32in to two larger monitors), and a rack-mounted UPS (Smart Online, Double Conversion).
- System Integration: Installing, programming, and integrating new hardware, including a secure white noise system and enhanced SIPR Teams laptop connectivity.
- Compliance & Documentation: Ensuring equipment is free of prohibited wireless technologies, maintaining GVS comparability, DISA APL, JITC approval, and delivering complete system documentation (source code, signal flow diagrams).
- Additional: Contractor training for government personnel, equipment disposal, and a one-year system warranty.
Place & Period of Performance
The work will be performed at Building 1624, conference room 203, 5 Eglin Street, Hanscom AFB, MA 01731. The anticipated contract structure is one base year plus four one-year option periods.
Set-Aside
This opportunity is designated as a Total Small Business Set-Aside (FAR 19.5).
Submission Requirements
Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements, along with a capabilities statement. The statement should outline experience in similar work, particularly within secure DoD or government facilities, ability to meet on-site support, and familiarity with specified compliance standards. Include a point of contact.
Key Dates
- Site Visit Registration Deadline: April 15, 2026, 1:00 PM ET.
- Site Visit: April 20, 2026, 1:00 PM ET at Hanscom AFB.
- Questions Due: April 24, 2026, 1:00 PM ET.
- Answers Posted: By April 29, 2026.
Important Note
This is a Request for Information (RFI) for market research and planning purposes only. It is not a request for proposal, and the Government is not obligated to award a contract based on responses. Proprietary information should be marked accordingly.
Points of Contact
- Mia Orris: mia.orris@us.af.mil
- Kristin Morrison: kristin.morrison.1@us.af.mil