RFI - Facilities Maintenance - Market Research
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Emergency Management Agency (FEMA), Region 10, is conducting market research through this Request for Information (RFI) for Facilities Maintenance Services in Bothell and Lynnwood, Washington. This opportunity is specifically designated as an 8(a) Set-Aside. The purpose is to identify qualified Small Business Development Program 8(a) participants, obtain pricing information, and gather capabilities for a potential future requirement. Responses are due by February 10, 2026.
Purpose & Context
This RFI is issued solely for market research and informational purposes. It does not constitute a solicitation for offers and will not result in a binding contract. Information gathered will be used for technical and acquisition planning.
Scope of Work
FEMA Region 10 seeks comprehensive facilities maintenance services as outlined in the attached Performance Work Statement (PWS). The contractor will be responsible for providing management, supervision, labor, materials, equipment, and supplies for:
- Building Systems: Electrical, mechanical, plumbing, energy management systems (EMS), HVAC, fire protection, life safety, and control systems.
- Architectural & Structural: Maintenance of architectural and structural systems, fixtures, and equipment.
- Grounds & Custodial: Grounds maintenance, landscaping, and on-site custodial services.
- Other: Furnishings, fitness center equipment, and maintenance tools. Services are required for the Federal Regional Center (FRC) in Bothell, WA, and the Northview Corporate Center (NCC) in Lynnwood, WA, with potential extension to other FEMA Region 10 facilities within a 5-mile radius. The applicable NAICS code is 561210 Facilities Support Services.
Contract Details
- Opportunity Type: Request for Information (RFI) / Sources Sought
- Set-Aside: 8(a) Set-Aside (FAR 19.8)
- Department/Agency: Department of Homeland Security / FEMA
- Place of Performance: Bothell, WA, and Lynnwood, WA.
Submission Requirements
Firms interested in providing information for this RFI should submit the following:
- Company Information: Business Name, SAM Unique Entity Identifier (UEI), and Socioeconomic status (e.g., 8(a)).
- Capabilities & Experience: Relevant qualifications, experience in similar facilities maintenance services, list of relevant contracts (government/commercial), and key personnel qualifications.
- Technical Approach: Overview of proposed approach (preventive, corrective, emergency maintenance), use of technology (CMMS, energy management), and quality assurance/performance metrics.
- Pricing & Contract Structure: Typical pricing models (firm-fixed price, time & materials, cost-plus), recommendations for contract length, incentives, and performance-based measures, including fully burdened costs.
- Additional Information: Suggestions for improving the scope of work, potential risks/challenges with mitigation strategies, and any other relevant recommendations.
Key Dates & Contact
- Response Due Date: February 10, 2026
- Published Date: January 22, 2026
- Submission Email: Sandra.Shanks@fema.dhs.gov
- Questions: Direct questions to Sandra.Shanks@fema.dhs.gov