RFI - JBSA FSH Bunkable Bed Frames

Sources Sought Notice

This notice is issued by the Department of the Air Force, 502d Air Base Wing, to query the market for potential interested, capable, responsible, and qualified small business offerors for the provision of bunkable bed frames and related dormitory furniture for JBSA Fort Sam Houston, Texas. The government is gathering market data to inform acquisition planning.

• Bunkable Bed Frames: Steel construction, powder-coated khaki. Specific dimensions required with a +1 inch variance tolerance (no decrease allowed).

• Lift Deck Bed, Bunkable End: Steel construction, powder-coated khaki. Must be stackable with bunkable frame beds. Specific dimensions required with a +1 inch variance tolerance.

• Bunk Clamp Kit: Khaki color.

• Wardrobes: Wood face door pull, natural oak finish. Specific dimensions and weight requirements.

• Services: Contractor shall provide transportation, delivery, installation, and removal/disposal of existing and new dormitory furniture in accordance with industry standards and regulations.

• Anticipated Award Type: Firm Fixed Price (FFP)

• Pricing Strategy: Lowest Price Technically Acceptable (LPTA)

• This is a voluntary Sources Sought Notice, not a solicitation for quotes.

• Interested offerors should complete the provided questionnaire.

• Questions and concerns are due by 07 May 2026, 09:00 A.M., CST.

• All correspondence should be sent to Jermayne Gordon (jermayne.gordon@us.af.mil) and Laura Herring (laura.herring.2@us.af.mil).

• The government is specifically seeking information from small business offerors.

• NAICS Code: 337126 - Household Furniture (except Wood and Upholstered) Manufacturing.

• Business Size Standard: 950 Employees.

• Respondents will not be notified of the results of this market survey.

• The information gathered will be used for acquisition planning and determining the acquisition strategy.

• A Draft SOW is attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure the delivery, installation, removal, and disposal of furniture for Joint Base San Antonio (JBSA) Fort Sam Houston (FSH) Navy dormitories in Buildings 1475 and 1479.

• Procurement: Supply 786 Lift Beds, 357 Bunkable Beds, 438 Wardrobes, and 357 Bed Stacking Kits.

• Delivery & Installation: Deliver and install new furniture in Buildings 1475 and 1479. Installation includes configuring lift beds as standalone or bunkable units.

• Removal & Disposal: Remove and dispose of 499 existing Captain Beds from Buildings 1475 and 1479. The contractor must provide and manage all necessary roll-off dumpsters for disposal off-site, adhering to all environmental regulations.

• Coordination: Confirm deliveries with Government Points of Contact (POCs) and Technical Representatives (TRs) at least 15 days prior to delivery, providing a minimum 24-hour email reminder before truck arrival.

• Site Operations: Work must be completed within the same day for each room to minimize disruption to occupied facilities. Installation is to occur during normal duty hours (7:30 am - 4:30 pm, Monday-Friday), excluding recognized federal holidays.

• Installation of any room must be complete by the end of the workday.

• All trash, debris, and refuse generated must be removed and properly disposed of off-site daily.

• Contractor must adhere to commercial standard warranties for all items.

• Workmanship must be professional and meet prevailing industry standards.

• Location: JBSA Fort Sam Houston (FSH), Buildings 1475 and 1479.

• Hours: Normal duty hours, Monday-Friday, 7:30 am - 4:30 pm, excluding federal holidays.

• Furniture Specifications: Detailed dimensions, materials (powder-coated steel, specific gauges), and colors (Khaki for beds/kits, Natural Oak for wardrobes) are provided.

• Logistics: Contractor is responsible for all transportation, delivery, unloading, and installation. No government warehouse space will be provided.

• Access: Contractor must coordinate elevator and stairwell usage in occupied buildings, adhering to potential COVID policies.

• Protection: Contractor must prevent damage to government property and repair/replace any damaged items at their own cost.

• Environmental: Compliance with all federal, state, and local environmental regulations for disposal is mandatory.

• Points of Contact: Ms. Charlene Holbrook and Mr. Ronny Vardaman are the Technical Representatives.