RFI - MSHA - A&CC Asphalt & Sealing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Labor (DOL), on behalf of the Mine Safety and Health Administration (MSHA), has issued a Request for Information (RFI) for Asphalt & Sealing services at its Approval & Certification Center in Triadelphia, West Virginia. This RFI seeks industry feedback on requirements for demolishing, disposing, installing new asphalt, and sealing existing asphalt surfaces. Responses are due by May 19, 2026, at 2:00 PM Eastern Standard Time (EST).
Purpose & Scope
This RFI aims to gather industry insights to understand potential scope, cost, and performance risks associated with maintaining MSHA's physical facilities. These facilities are crucial for testing and certifying mining products, which directly impacts miner safety and health. The required services, detailed in the Statement of Work (SOW), include:
- Demolition and Disposal: Removal of existing deteriorated asphalt driveways and parking lots.
- Preparation: Cleaning, preparing, and filling cracks in existing asphalted areas.
- Installation: Laying new asphalt surfaces, including milling at specific points for proper drainage and constructing concrete collars around catch basins.
- Sealing: Applying pavement sealant slurry to asphalt lots and hot tar where asphalt meets concrete.
- Re-striping: Applying DOT-approved paint for parking spaces, walkways, curbs, and handicap areas.
Key Information & Requirements
- Anticipated Contract Type: Firm-Fixed Price.
- Period of Performance: Work to be completed within 90 days of the start of work, which begins within 10 days after notice to proceed.
- Place of Performance: MSHA’s Approval & Certification Center, 765-766-556 Technology Drive, Triadelphia, WV 26059.
- Hours of Operation: Performance between 8:00 a.m. - 4:30 p.m., Monday-Friday, excluding Federal holidays.
- Special Requirements: A Quality Control Plan is required within 10 days of contract award, and the contractor must provide a Contract Manager and Alternate Contract Manager.
- Suggested NAICS: 238990 (Asphalt Installation, Coating, and Sealing).
Industry Feedback Requested
Respondents are encouraged to provide feedback on:
- Vague elements in the draft requirements.
- Company experience with similar work.
- Recommendations for contract structure, potential risks, and mitigation strategies.
- Key cost drivers, estimated performance schedules, and Rough Order of Magnitude (ROM) estimates.
- Appropriateness of the suggested NAICS code and alternatives.
- Potential joint ventures, teaming arrangements, subcontracting efforts, and applicability of Service Contract Labor Standards.
- Innovative and cost-saving recommendations, and any actions that may restrict competition.
Submission Details
- Reference: RFI No. "DOLC4-26-RFI-0002 – A&CC Asphalt & Sealing".
- Deadline: May 19, 2026, 2:00 PM EST.
- Email Submissions To: jackson.alicia.m@dol.gov and whiddon.michael.v@dol.gov.
- Required Submissions: Company Capabilities Statement, responses to feedback questions, business details (size, socio-economic status, DUNS Number).
Important Notes
This RFI is for informational purposes only and does not constitute a solicitation or a commitment by the Government. Responses are voluntary, and no funds are available for preparation. No contract award is guaranteed.