RFI-Recommendation or Suggestion for a Replacement AC Unit

SOL #: FA3016FY2620TONACPre-Solicitation

Overview

Buyer

DEPT OF DEFENSE
Dept Of The Air Force
FA3016 502 CONS CL
JBSA LACKLAND, TX, 78236-5286, United States

Place of Performance

San Antonio, TX

NAICS

Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers (423730)

PSC

Air Conditioning Equipment (4120)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Timeline

1
Posted
Feb 12, 2026
2
Response Deadline
Feb 20, 2026, 10:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force, 502 CONS CL, is conducting market research through a Request for Information (RFI) to identify recommendations and suggestions for a comparable replacement for an existing 20 TON Split A/C unit in San Antonio, TX. This RFI is designated as a Total Small Business Set-Aside. Responses are due by February 20, 2026, at 16:00 CST.

Purpose

This RFI is issued for market research purposes only and does not constitute a solicitation or a promise to issue one. The Air Force seeks industry input on suitable replacement options for a specific 20 TON Split A/C unit, currently utilizing R-22 refrigerant. No contract will be awarded based on responses to this notice.

Scope of Information Sought

The agency is looking for recommendations for a replacement unit compatible with the following specifications:

  • Outdoor Unit (Condenser): 20 TON (240,000 BTU/h), 208/230V – 3 Phase – 60HZ, R-22 refrigerant, 2-Stage (Dual) Scroll Compressors, 2 Fans, up to 11.0 EER / 14.8 IEER efficiency.
  • Inside Unit (Air Handler): 20 TON (240,000 BTU/h), 3HP Fan Motor, 8000 CFM Nominal Air Flow, 208/230 Volt, 3-Phase, 60Hz, 4-Row Direct Expansion (DX) Coil.
  • Commercial Heat Element Kit: For 20 TON Air Handler Unit, 240 Volts – 3 Phase – 60HZ, 19.1W Heating Capacity, 46 AMPS Total.

Key Attachments & Context

The opportunity includes a Statement of Need and several image files providing critical context:

  • IMG_0225.jpeg: Shows the outdoor HVAC unit, aiding in site familiarization.
  • IMG_0226.jpeg: Provides identification numbers and codes for the existing split system.
  • Name Plate AHU B41.jpg: Details the existing Carrier Air Handling Unit's model (40RR-024---530--), serial, power supply (208-230/460V, 3PH, 60Hz), and other technical specifications.
  • Heating Element for AHU B41.jpg: Specifies accessory heater models (40RT900100, 40RT900110) and their electrical requirements. These documents are crucial for understanding the current infrastructure and ensuring compatibility of proposed replacements.

Response Details

  • Contract Opportunity Type: Presolicitation (RFI)
  • Set-Aside: Total Small Business Set-Aside (FAR 19.5)
  • Place of Performance: San Antonio, TX
  • Response Due Date: Friday, February 20, 2026, by 16:00 CST
  • Primary Contact: Ernest Sutton (ernest.sutton@us.af.mil)
  • Secondary Contact: Erika Turner (erika.turner.1@us.af.mil)

People

Points of Contact

Ernest SuttonPRIMARY
Erika TurnerSECONDARY

Files

Files

Download
Download
Download
Download
Download

Versions

Version 1Viewing
Pre-Solicitation
Posted: Feb 12, 2026
RFI-Recommendation or Suggestion for a Replacement AC Unit | GovScope