RFP for short term disability insurance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Mission in Geneva, Switzerland, under the Department of State, is soliciting proposals for short-term disability insurance for its locally employed staff. The contract will be awarded to the responsible company submitting an acceptable offer at the lowest price. Proposals are due May 18, 2026, at 17:00pm (Geneva time).
Scope of Work
This solicitation requires the provision of short-term disability insurance due to incapacity from sickness or accident. Key requirements include:
- Off-the-shelf plans meeting minimum benefit levels.
- Income replacement at 80% of basic salary for up to 24 months.
- Coverage for both work-related and non-work-related accidents and sickness.
- Offerors must provide pricing for two waiting period options: 30-day (Option 1) and 60-day (Option 2).
- Eligible employees are Locally Employed (LE) Staff within the geographic boundaries of U.S. Mission Geneva.
- The contractor must provide a brochure detailing benefits in both French and English.
Contract & Timeline
- Contract Type: Fixed price with economic price adjustment.
- Period of Performance: One base year starting July 1, 2026, with four (4) one-year option periods.
- Minimum Guarantee: 100.00 CHF per period.
- Maximum Annual Limit: 400,000.00 CHF.
- Pricing: Must be submitted in Swiss Francs (CHF).
- Set-Aside: None specified.
- Proposal Due: May 18, 2026, at 17:00pm.
- Published: April 17, 2026.
Evaluation
Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation will focus on technical acceptability and price. The U.S. Government intends to award based on initial proposals, though discussions may be held if necessary.
Additional Notes
- Offerors must be registered in SAM.gov prior to proposal submission.
- Offerors must be licensed, certified, or accredited by the Government of Switzerland or demonstrate capacity to provide coverage in Switzerland.
- Proposals must be in English and submitted electronically to genevaProcurement2@state.gov. Email size limit is 30MB.
- Required documents include SF-33, Section B (Pricing), Section K (Representations and Certifications), IRS Form W-14, and proof of SAM Registration.
- The U.S. Government will not reimburse for VAT.