RFQ 19DR8626Q0042 Generator Maintenance Solicitation

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform preventive maintenance services for the United States Embassy in Santo Domingo's facility's standby generator systems to eliminate system malfunction, breakdown, and deterioration.

• Perform preventive maintenance on diesel generator prime movers, alternators, fuel, cooling, ventilation, and lubrication systems, as well as start and transfer systems.

• Provide all necessary labor, materials, tools, and equipment.

• Confirm on-site service manuals are complete and current, and provide a list of any missing or outdated manuals to the Contracting Officer's Representative (COR).

• Provide a list of necessary parts and materials to the COR.

• Oil, fluids, filters, and preventive maintenance parts are to be provided at the expense of the U.S. Government, meeting or exceeding manufacturer specifications.

• Provide emergency assistance for generator support within 24 hours of contact by the COR at an hourly rate.

• The Government will provide load banks for generator testing.

• If discrepancies are found not covered by the SOW, provide a detailed report, Bill of Materials (BOM), and a price quote for repair labor.

• Maintenance to be performed according to manufacturer's recommendations.

• Semi-annual and annual maintenance schedules are detailed, including specific tasks for generators, batteries, fluids, filters, generator rooms, control panels, and Automatic Transfer Switches (ATS).

• Specific tasks include visual inspections, fluid and filter replacements, battery checks, cleaning, testing, and calibration.

• Additional maintenance may be required per manufacturer recommendations and service intervals.

• Not explicitly stated, but implied to be at the United States Embassy in Santo Domingo.

• Contractor must be certified by Cummins Power Generators.

• All personnel must wear and use appropriate safety protection.

• Material Safety Data Sheets (MSDS) must be provided for all HAZMAT materials.

• Follow approved lockout/tag out procedures.

• Report all incidents and near miss incidents to the COR.

• Contractor shall supply to the post: DMC (Digital Master Control) back up program and Paralleling Switchgear, if needed.

• The attached equipment list provides details on generators and ATS to be serviced.

Solicitation / RFP / RFQ

This solicitation (RFQ # 19DR8626Q0042) is for preventive maintenance services for the chancery generator at the U.S. Embassy in Santo Domingo, Dominican Republic. The services include furnishing all labor, material, equipment, and services necessary to maintain the generator in a safe, reliable, and efficient operating condition.

• Perform scheduled preventive maintenance as outlined in Attachment 1 (Statement of Work).

• Provide all necessary personnel, transportation, equipment, tools, supplies, and materials.

• Ensure trained and qualified technicians perform services.

• Immediately report any conditions that could result in equipment failure to the COR.

• Maintain work schedules, considering embassy staff hours.

• Provide personnel security clearances and background checks for employees.

• Adhere to standards of conduct, including uniforms and personal equipment.

• Comply with all applicable laws, codes, ordinances, and regulations.

• Provide a site trip report within 30 days of completion.

• Maintain required insurance coverage.

• Contract Type: Firm-fixed price, billed per service trip.

• Period of Performance: One (1) year base period, with four (4) one-year options.

• Estimated Value: Not specified.

• Pricing: Rates include all costs for materials, labor, insurance, overhead, and profit. Value Added Tax (ITBIS) is not applicable.

• Quotations must be submitted via email to Santo DomingoContracts@state.gov by 4:30 PM local time on June 5, 2026.

• Required documents include SF-1449, Section 1 (Block 23), additional information from Section 3, and Section 5 (Representations and Certifications).

• Award will be made to the lowest priced, acceptable, responsible offeror.

• Evaluation will consider technical information, past performance, and responsibility.

• Not specified as a set-aside.

• Questions regarding the solicitation should be directed to Contracting Specialist Lessy Rosario via email or phone.

• A site visit is scheduled for May 19, 2026, at 9:30 AM local time at the Chancery Building.