RFQ 36C25626Q0307 Hot Water Pumps Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting quotes (RFQ 36C25626Q0307) for the replacement of three hot water pumps and three motors at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX. This opportunity is a Small Business Set-Aside. Quotes are due by January 23, 2026, at 3:00 PM CST.
Scope of Work
The project involves the removal and replacement of three existing Allis-Chalmers hot water pumps with Patterson or EQUAL split case HVAC pumps, along with the replacement of three existing motors. All new components must be skid mounted to fit the current concrete pad, with potential allowance for pad modification. The contractor will be responsible for complete installation, start-up, testing, and commissioning to ensure proper functioning.
Contract Details
- Contract Type: Request for Quote (RFQ), implied as a one-time purchase.
- Period of Performance: Delivery is required within 30 days After Receipt of Order (ARO), with expedited shipping requested.
- Set-Aside: Small Business.
- NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors).
- Size Standard: $19 Million.
- Place of Performance: Michael E. DeBakey VA Medical Center, Houston, TX.
Submission & Evaluation
- Proposal Submission: Quotes must be submitted electronically to Frank Sanders at frank.sanders1@va.gov.
- Offer Due Date: January 23, 2026, at 15:00 CST.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) process, based on Technical and Price factors. Technical evaluation requires detailed information demonstrating understanding of the scope and complexity, not just compliance statements. Bidders must submit cutsheets and specifications with their proposals.
Eligibility
- Quoters must be registered in SAM.gov and as an SDVOSB on SBA.gov at the time of award.
Additional Notes
- Telephone calls regarding the solicitation are not permitted.
- Delivery location: Michael E. DeBakey VA Medical Center, Receiving Warehouse Building 100, 2002 Holcombe BLVD, Houston TX 77030-4298.
- Working hours for delivery: 8:00 a.m. – 4:30 p.m., Monday through Friday, excluding Federal holidays.