RFQ - Denver Logistics Services SSI Warehouse Gravity Flow Shelving with Installation Services

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification and Approval (J&A) prepared in accordance with FAR 13.501 for use with Simplified Acquisition Procedures. It justifies the procurement of specific brand-name gravity flow shelving and installation services.

• Action: Procurement of gravity flow shelving with installation services.
• Contracting Activity: Veterans Affairs, National Acquisition Center (NAC), Commodities and Services Acquisition Service (CSAS) and Denver Logistics Service (DLS).
• Proposed Contractor: Schaefer Systems International, Inc. (SSI).
• Supplies: 117 each SSI gravity flow racks (add-on and starter shelves) with specific dimensions (79"H x 71"W x 76"D).
• Services: Delivery and installation of the shelving at the DFC Warehouse for DLS in Denver, CO.
• Authority Cited: FAR 13.501(a), FAR 11.104, FAR 12.102.
• Reasons for Authority: Ensures form, fit, and functional compatibility with existing warehouse infrastructure, supports continuity, enhances productivity, and ensures FIFO product rotation. SSI shelving is required for VA's upcoming warehouse modernize effort to ensure uniformity.
• Market Research: Internet search conducted; other shelving units did not meet dimensional requirements for box flexibility and supply chain adaptability. Gravity flow shelving offers efficiency benefits.
• Competition: Competition will be conducted among responsible SDVOSB vendors capable of supplying the specified SSI brand-name product. Brand name or equal products will not be accepted.
• Procurement History: Previous purchase order/contract number 36S79720P0013 / 796-G04004. Previous action was not competed under the simplified threshold.

This document indicates a brand-name-only requirement for SSI gravity flow shelving and installation services. Bidders must be responsible SDVOSB vendors capable of supplying the specified SSI product. It highlights the specific requirements for the shelving dimensions and installation location. The justification explains why brand-name is necessary, which may inform potential bidders about the government's specific needs and constraints.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for the procurement of Schaefer Systems International, Inc. (SSI) Gravity Flow Shelving Systems, including installation services. The Department of Veterans Affairs (VA) requires these shelving systems for their Denver Logistics Services (DLS) Warehouse.

• Supplies:

  • 108 units of SSI Gravity Flow Add-on shelves (79"H x 71"W x 76"D)
  • 9 units of SSI Gravity Flow Starter shelves (79"H x 71"W x 76"D)

• Services:

  • Delivery and Installation of the shelving systems at the Denver Federal Center (DFC) Warehouse.

• Specifications:

  • Racking must include all frame parts and track hardware.
  • Adjustable flow rack levels and roller track widths.
  • Rollers with steel wheel axles spaced on 1.1" centers, 12 rollers and 6 dividers per level.
  • Shelf capacity of 5,500 lb. per rack (evenly distributed loads).
  • Frames bolted together; middle supports drop-in without nuts or bolts.
  • Galvanized frame and level components.
  • Fore-to-aft positioning adjustable in 1" increments.
  • Flow rack levels adjustable in 0.25" increments.
  • Rollers and guides adjustable in 0.18" increments.

• Documentation: Installation Instructions Manual (English) and other necessary documentation per rack.

• Contract Type: Firm-Fixed-Price contract is contemplated.

• Period of Performance: Delivery is expected within 30 days from the date of order (ARO).

• Warranty: One-year commercial standard warranty.

• Offer Submission: Offers must be submitted by the date and time specified in the solicitation.

• Evaluation: The Government intends to award to the responsible quoter whose quotation conforms to the solicitation and is determined to be technically acceptable with the lowest evaluated price. Technical acceptability will be evaluated on a pass/fail basis.

• Key Deadlines: Offer Due Date is February 3, 2026, at 4:30 PM EST.

• The solicitation includes clauses related to Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns, indicating a potential set-aside or preference for such businesses. Specific details are in VAAR 852.219-73 and 52.219-27.

• The solicitation includes numerous FAR and VAAR clauses covering contract terms, insurance, security, representations and certifications, and other requirements. Bidders should review these carefully.

• Contact for information: Eric Asper, Contracting Officer, 720-497-2326.

• Point of Contact for Contract Administration: Joseph Giovannucci, joseph.giovannucci@va.gov, 303-215-5244.