RFQ for Golf Course Maintenance at Incirlik Air Base

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) provides guidance for managing the Golf Course Maintenance Program at Hodja Lakes Golf Course, a 9-hole, 60-acre facility. The primary goal is to provide quality playing conditions daily by utilizing best management practices and applying chemicals safely and effectively.

The contractor is responsible for the full range of grounds maintenance for the Hodja Lakes Golf Course, ensuring customer satisfaction, cleanliness, and safety. This includes, but is not limited to:

• Mowing (height and pattern) of greens, tees, fairways, and roughs.

• Fertilization and chemical applications.

• Irrigation system maintenance and operation.

• Divot repair and vertical mowing.

• Seasonal transition conditioning.

• Trimming of smaller trees and bushes.

• Repair of greens and tees.

• Establishing and maintaining a sod farm for turf replacement.

• Top dressing areas.

• Changing and relocating greens cups.

• Maintaining ponds and irrigation systems.

• Managing government-provided equipment and maintaining supply stock of chemicals, seed, and fertilizer.

• Mowing: Greens (min. 5 times/week), Tees (min. 3 times/week), Fairways (min. 3 times/week during growing season), Roughs (min. 1 time/week).

• Greens fringe, collar, banks, and tee box banks: Mowed twice a week.

• Core aeration and over-seeding: Twice a year in spring and fall.

• Bunkers: Raked as needed, sand replaced/redistributed, and edges maintained every two weeks.

• Watering: Managed via a waste water reuse irrigation system, scheduled for night operations, with adjustments for weather and seasonal conditions.

• Fertilizer application: Primarily during spring and fall transition seasons.

• Chemical application: Must be approved by DoD/AFPMB and local authorities; follows specific procedures for herbicides and pesticides.

• Performance standards for specific tasks are detailed in Annex C, Service Delivery Summary, with requirements such as 95% or 100% of the time for various maintenance activities.

• Location: Hodja Lakes Golf Course, Incirlik AB, Türkiye.

• Period of Performance: Not explicitly stated in this document, but the PWS is dated 02 Dec 2025.

• Compliance with Air Force Instructions, DoD regulations, and USAFE Directives.

• Adherence to environmental regulations (RCRA).

• Proper storage and handling of chemicals, including separate storage for fertilizers, solvents, and pesticides.

• Maintenance of accurate records for chemical applications, expenditures, and equipment.

• Training for all personnel in turf care and equipment capabilities.

• Use of government-furnished property (GFP) as detailed in Annex D.

• A full-time Grounds Maintenance Supervisor must be on-site and available at all times.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ FA568526QA006) for Golf Course Maintenance Services at Incirlik Air Base, Türkiye. The government intends to award a firm fixed-price contract. This solicitation is for local (Turkish national) firms only due to a bilateral agreement. It is not a continuation of previous services.

• Golf Course Maintenance Services including labor, material, and equipment.

• Services are required for the 39th Air Base Wing at Incirlik Air Base.

• Specific services include ground maintenance and at least one of the following: maintenance of water production, distribution, and filtration systems; sewage collection; irrigation system maintenance; or wastewater treatment.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (12 months) with potential for four option years and a 6-month extension.

• Estimated Value: Not specified.

• Submission Method: Email only to the Contracting Officer and Contract Specialist.

• Quote Due Date: 8 May 2026 at 4:00 PM UTC+3 (local Adana time).

• Evaluation Criteria: Offers will be evaluated on a pass/fail basis for Volume 1 (Past and Present Performance) and then for price on Volume 2 (Price Spreadsheet). Award will be made to the lowest priced offer.

• Required Submissions:

  • Volume 1: Past and Present Performance (max two projects, relevant and similar scope, past performance from 2010 to present, specific experience details required).
  • Volume 2: Price Spreadsheet (including base year, option years, and extension).

• This acquisition is not set-aside for small business concerns.

• Only proposals from local (Turkish national) firms will be evaluated.

• Interested vendors must have current registration in the System for Award Management (SAM.gov).

• The North American Industrial Classification System (NAICS) code is 713910 – Golf Courses and Country Club.

• Invoicing will be done through Wide Area Workflow (WAWF).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Attachments include: Provisions and Clauses, Price Spreadsheet, and Performance Work Statement dated 2 December 2025.

• Points of Contact for questions are SSgt Tulay Urganci (Contract Specialist) and Ufuk Buyuknisan (Contracting Officer).

Form / Attachment / Pricing Sheet

This document lists "Clauses Incorporated by Reference" and "Clauses in Full Text" that are relevant to the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their clause number, alteration/deviation number, year/month, and section. These clauses are incorporated into the contract by reference, meaning their full text is not included but they are legally binding.
• Clauses in Full Text: Provides the complete text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Hazard Warning Labels" (252.223-7001). These clauses often include specific representations or instructions for the offeror.
• Deviations: Notes on authorized deviations in clauses and provisions are also included, indicating where the standard text has been modified.

Bidders must carefully review all listed clauses, both those incorporated by reference and those provided in full text, to understand their obligations and requirements. Specific attention should be paid to clauses requiring representations or disclosures, such as those related to covered defense telecommunications equipment or hazard warning labels. Offerors may need to request the full text of referenced clauses or provisions to ensure complete understanding and compliance when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a price spreadsheet (Attachment 2) for the Golf Course Maintenance Services opportunity at Incirlik Air Base. It outlines the CLIN structure and expected contract duration.

• CLINs: The spreadsheet details Contract Line Item Numbers (CLINs) for golf course maintenance services, covering periods from January 28, 2027, through July 27, 2032.
• Description: Each CLIN is described as "Golf Course Maintenance Services for 39th ABW (Incirlik AB) IAW PWS – Labor + Material + Equipment."
• Quantity: The quantity for each CLIN is listed in Months, with durations ranging from 6 to 12 months.
• Pricing: Monthly and Total Monthly Prices are listed as 0.0 for all CLINs, indicating that pricing is to be determined by the bidder.
• Estimated Material/Equipment Value: The government estimates the annual value of material/equipment purchases to be between $100,000 and $150,000 USD. This is an estimation and does not bind the contractor.

Bidders must use this spreadsheet to formulate their pricing proposals. The CLIN structure and period of performance should be noted. The estimated value for material/equipment purchases provides a guideline for cost estimation. Bidders are expected to provide their pricing for labor, material, and equipment within this structure.