RFQ for Hotel Rooms, Catering and Reception Hall
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, through NAVSUP FLT LOG CTR NORFOLK, is seeking quotes for hotel accommodations, catering, and a reception hall for the U.S. Naval Academy's (USNA) Center of Influence (COI) Orientation Visit. This unrestricted opportunity requires services in Annapolis, MD, for an event scheduled from July 27-30, 2026. Quotes are due June 22, 2026, at 02:00 PM EST.
Scope of Work
The requirement is for hotel accommodations for approximately 100 guests (100 rooms) over a three-night period, totaling 300 room nights with a guaranteed 65% occupancy. Services include non-smoking rooms, a registration area, and a Welcome Reception on July 27, 2026 (5:30 PM - 8:30 PM) with beverages, a cash bar, hors d'oeuvres, and seating for 115. Daily breakfast for all COI guests (July 28-30, 2026) is also required. Additional needs include parking for up to 100 guests and 15 Admissions personnel, and a courtesy shuttle service if the hotel is not within walking distance of downtown Annapolis and the Naval Academy. The hotel must be located in Annapolis, MD, or within a 15-minute drive of the Naval Academy, capable of accommodating full-size buses, and have suitable space for registration and the reception.
Contract & Timeline
This will be a Firm Fixed Price (FFP) purchase order. The period of performance is July 27, 2026, to July 30, 2026. The award and hotel selection must be completed by July 13, 2026.
- Quotes Due: June 22, 2026, 02:00 PM EST
- Questions Due: June 18, 2026, 02:00 PM EST
- Published: June 17, 2026
Set-Aside
This acquisition is unrestricted.
Evaluation
Quotes will be evaluated based on Technical and Price factors. Technical acceptability requires meeting all minimum specifications. Price will be assessed for reasonableness. The government reserves the right to award to other than the lowest-priced quoter.
Additional Notes
Offerors must submit a sample reception and breakfast menu with their quote. Quotes must remain valid for thirty (30) days. Incidental costs for guests (e.g., telephone, room service) are the responsibility of the individual guest. The solicitation incorporates various FAR clauses, including 52.212-1, 52.212-2, and 52.212-4. Contact: Shere Reese (shere.c.reese.civ@us.navy.mil).