RFQ for NSN: 8135-01-498-1809 CUSHIONING MATERIAL, PACKAGING

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks offers for Cushioning Material, Packaging, with National Stock Number (NSN) 8135-01-498-1809. The requirement is for one order of 392 (SH) units, with shipping to CONUS locations, specifically US ARMY DEPOT SIERRA, Herlong, CA 96113.

• Item: Cushioning Material, Packaging (NSN: 8135-01-498-1809)

• Quantity: 392 (SH)

• Specifications: IAW A-A-59136, dated October 28, 1997. Material is Class 1-General Purpose Polyethylene Plank, Grade A-Standard, Type IV - 25 KG. Constant Compression Creep. Dimensions: 24.00 inches width, 108.0 inches length, 2.000 inches thickness. Color: White. Material: Plastic, Polyethylene Foam.

• Packaging/Packing: Must comply with ASTM D3951 Standard Practice for Commercial Packaging.

• Marking: Must comply with FED-STD-123H (civilian) and MIL-STD-129R (military), including bar code marking.

• Palletization: Must comply with GSAM 552.211-89 for non-manufactured wood packaging material if used.

• Quality Assurance: Product must meet salient characteristics and be of equal or better quality than commercially available. Workmanship must be uniform and free from defects.

• Contract Type: All-or-none award.

• Period of Performance: Not explicitly stated, but pricing must be held firm for 60 calendar days from the RFQ closing date.

• Estimated Value: Not stated.

• Submission: Vendors may only submit one quote. Quotes must be submitted via email by the closing date and time.

• Evaluation:

  1. Administrative Compliance: Pass/fail basis.
  2. Technical Acceptability: Pass/fail basis.
  3. Price: Lowest evaluated price.

• Key Deadlines: RFQ Closing Date: June 12, 2026, 5:00 PM EST.

• Set-Aside: This RFQ is set aside exclusively for Small Business IAW FAR 19.104-1 (GSA Class Deviation RFO-2025-19).

• NAICS Code: 326150 – Urethane and Other Foam Product (except Polystyrene) Manufacturing.

• Size Standard: Vendors must have an assigned NAICS size standard of 750 employees or less in their SAM registration.

• Registration: Quoters must be registered in the System for Award Management (SAM) database prior to award. Vendors must also be registered or willing to register in GSA's Order Management Services (OMS) Vendor Portal or have the ability to receive orders via Electronic Data Interchange (EDI) within 5 business days after award.

• Foreign Corporations: Must have an agent and physical address in the U.S. prior to award and maintain them throughout the contract.

• Vendors are reminded to update their representations and certifications on SAM.gov prior to the closing date.

• The RFQ includes numerous provisions and clauses, including those related to Buy American, security, and payment terms.

Form / Attachment / Pricing Sheet

This document provides guidance on Military Standard 129 (MIL-STD-129R) marking and shipping label requirements. It serves as a reference for vendors to ensure compliance with government shipping and labeling standards. The document emphasizes that MIL-STD-129R takes precedence over this guidance if any deviations occur.

• Unit and Intermediate Container Marking: Details required information such as NSN, CAGE code, part number, nomenclature, quantity, contract/purchase order number, batch/lot number, and shelf-life.
• Exterior Container Marking: Outlines similar requirements to unit containers, with the addition of barcoded NSN, Purchase Order Number, and CAGE Code.
• Military Shipping Label (MSL): Specifies the required information for MSLs, including Transportation Control Number (TCN), ship-to address, consignee information, weight, cube, date shipped, and piece number. It also details the format and content for both generic and unit move MSLs.
• Bar Code Requirements: Explains the specifications for linear (Code 39) and 2D (PDF417) bar codes, including the data elements required for each.
• Special Requirements: Addresses hazardous materials marking, wood packaging material (WPM) for export, items requiring Safety Data Sheets (SDSs), and formaldehyde emission standards for composite wood products.

This document is critical for any bidder whose opportunity involves shipping goods to the government. Understanding and correctly implementing these marking and labeling requirements is essential to avoid shipping delays and ensure compliance. Bidders must pay close attention to the specific data elements required for different container types and the mandatory inclusion of MSLs and bar codes. The document also highlights that vendors are responsible for ensuring compliance with the most updated requirements of MIL-STD-129R.