RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Pretoria, South Africa, is soliciting bids for the supply of original HP Toner Cartridges under Request for Quotation (RFQ) number PR15881816. This opportunity is open to qualified service providers capable of supplying only genuine HP products. Submissions are due by April 3rd, 2026, at 17:00.
Scope of Work
The requirement is for the supply of various original HP Toner Cartridges and Imaging Drums. Specific items and quantities include:
- HP 212X Black, Cyan, Yellow, Magenta Original LaserJet Toner Cartridges (4 each)
- HP 213X High Yield Black, Cyan, Yellow, Magenta Original LaserJet Toner Cartridges (12 each)
- HP 89X High Yield Black Original LaserJet Toner Cartridge (10)
- HP 37A Black Original LaserJet Toner Cartridge (3)
- HP 659X High Yield Black, Cyan, Yellow, Magenta Original LaserJet Toner Cartridges (15 each)
- HP 660A Original LaserJet Imaging Drum (15)
Only original HP cartridges will be accepted; generic items are not permissible.
Contract & Timeline
- Opportunity Type: Solicitation (RFQ)
- Product Service Code: 7510 (Office Supplies)
- Set-Aside: None specified
- Response Due: April 3rd, 2026, 17:00 (Pretoria time)
- Published Date: March 19th, 2026
- Contract Type: Fixed-priced contracts. Advance payments and deposits are not authorized.
- Payment Terms: Payment will be made via EFT 30 days after work completion AND receipt of a proper invoice, whichever is later.
Eligibility & Submission Requirements
- SAM.gov Registration: All vendors must be registered in the System for Award Management (SAM) database (www.sam.gov) prior to contract award. Proof of active registration is required.
- Company Profiles: Vendors new to doing business with the U.S. Embassy must submit company profiles in English.
- NDAA Compliance: Successful offerors must complete the attached “NDAA Certificate for Vendor Compliance” (pages 1, 2, and 4).
- Submission Format: Quotes must be submitted electronically and in English.
- Reference Number: Submissions must include the reference number: PR15881816- EXPRESSION OF INTEREST FOR SUPPLY OF ORIGIONAL HP TONER Cartridges-TSHIFHIWA.
- Email Submission: Submissions must be emailed to the address provided in the full solicitation document.
Evaluation
Quotes will be reviewed for technical acceptability, ensuring compliance with the requirement for original HP products.
Contact Information
- Primary Contact: Tshifhiwa Mathelemuse (mathelemusetk@state.gov, +27 64 816 3024)
- Secondary Contact: Jenny Kriek (kriekjx@state.gov, 0791114327)