RFQ FOR SUPPLY OF Printer Toners Expendables
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Pretoria, South Africa, is soliciting bids for the supply of Original HP Printer Toners and Expendables. This Request for Quotation (RFQ) seeks specific HP toner cartridges and imaging drums. Submissions are due by May 29, 2026, at 17:00.
Scope of Work
The opportunity requires the supply of various Original HP Toner Cartridges and Imaging Drums. Only original HP products will be accepted; generic items are not permissible. Key items and quantities include:
- HP 89X High Yield Black Original LaserJet Toner Cartridge (Qty: 5)
- HP 660A Original LaserJet Imaging Drum (Qty: 5)
- HP 659X High Yield Black, Cyan, Yellow, Magenta Original LaserJet Toner Cartridges (Qty: 5 each)
- HP 212X Black, Cyan, Yellow, Magenta Original LaserJet Toner Cartridges (Qty: 3 each)
- HP 213X High Yield Cyan, Yellow, Magenta, Black Original LaserJet Toner Cartridges (Qty: 5 each)
Contract & Timeline
- Type: Request for Quotation (RFQ) for a fixed-price contract.
- Set-Aside: None specified.
- Response Due: May 29, 2026, at 17:00.
- Published: April 30, 2026.
- Payment Terms: Payment will be made via EFT 30 days after work completion and receipt of a proper invoice. Advance payments or deposits are not authorized.
Submission & Evaluation
Quotes must be submitted electronically and in English to Pretoria_quotations@state.gov. Submissions must include the reference number PR15959649 - RFQ FOR SUPPLY OF ORIGINAL HP TONER Cartridges-TSHIFHIWA.
Delivery Instructions:
- Local Vendors: Include delivery costs to the U.S. Embassy Warehouse, 30 Gemsbok Street, Koedoespoort, Pretoria - 0186.
- U.S. Vendors: Include shipping charges to freight forwarders in Mountainside, New Jersey, with estimated weight and dimensions. The Government will add estimated transportation charges from the U.S. Despatch Agency (USDA) to Pretoria for evaluation.
- International Vendors (outside U.S./South Africa): Include door-to-door shipping costs to the U.S. Embassy Warehouse. A Certificate A for customs duties/taxes exemption will be provided.
Eligibility:
- All vendors must be registered in the SAM (System for Award Management) Database (www.sam.gov) prior to contract award.
- Successful offerors must complete the attached “NDAA Certificate for Vendor Compliance.”
- Companies new to doing business with the U.S. Embassy must submit company profiles in English.
Additional Notes
The U.S. Embassy, as a Diplomatic Mission, cannot sign contracts, credit applications, or standard terms and conditions. By submitting an offer, vendors agree to waive any conflicting terms.