RFQ PR15778149 OPDAT BANDUNG
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Jakarta, under the Department of State, has issued a Request for Quotation (RFQ) for venue, lodging, food and beverage, and related services for an OPDAT roundtable event in Bandung, Indonesia. This event, scheduled for February 2-4, 2026, will host approximately 36 Indonesian prosecutors and trainers. The contract will be a Firm Fixed-Price Purchase Order. Offers are due by January 21, 2026, 10:00 AM local time.
Scope of Work
The selected vendor must provide a five-star hotel in Bandung, ensuring easy accessibility, adequate security, and emergency exits. Key requirements include:
- Venue: One main meeting/function room for 36 participants (U-shape seating for 30, head table for 4, operator table for 3), with space for equipment and a registration desk.
- Food & Beverage: Two daily coffee breaks (hot coffee, tea, 3+ snacks) and a buffet-style lunch featuring local/Western dishes, free-flowing water, and options for special dietary needs (Halal, no pork).
- Equipment: Audio-visual system (projector, LED screen, podium), 6 microphones, 3 flip chart stands with supplies, portable electrical sockets, and basic Wi-Fi for all participants.
- Services: On-site technical support during event hours, signage, a banquet attendant, and available IT/Engineer staff.
- Lodging: 36 single occupancy rooms (30 for US Embassy Account, 6 for Personal Account) from February 1-5, 2026, including breakfast and basic internet.
Contract & Timeline
- Contract Type: Firm Fixed-Price Purchase Order/Contract.
- Period of Performance: Event dates are February 2-4, 2026, with lodging from February 1-5, 2026.
- Pricing: Firm fixed price in Indonesian Rupiah. VAT is not included and should not be charged.
- Offer Due Date: January 21, 2026, 10:00 AM local time.
- Published Date: January 7, 2026.
Eligibility & Submission
- Eligibility: Bidders must be hotel chain companies with an established business, permanent address, and telephone listing in Indonesia. For quotations exceeding $30,000 USD, active registration in SAM/NCAGE is required prior to submission.
- Submission: Proposals must include a completed solicitation (SF-1449 cover page with specified blocks filled), Section 1 (Pricing), and information demonstrating the ability to perform (Project Manager details, business evidence, client list, venue specifics, security posture, licenses/permits).
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror, based on price, technical compliance, and contractor responsibility (FAR 9.1).
Contact Information
For inquiries, contact Bryant H. Whitfield at jakartapcubidding@state.gov or 622150831000.