RFQ PR15889444 ICITAP Training - Tangerang Banten
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Jakarta (Department of State) is soliciting proposals for hotel accommodation, meeting facilities, and related services in Tangerang Selatan, Indonesia. This Request for Quotations (RFQ) supports an ICITAP Interview Fundamental Training activity scheduled from April 19 to May 2, 2026. The requirement includes meeting rooms, catering, VIP interview space, and guest accommodation. Proposals are due March 25, 2026, at 10:00 AM.
Scope of Work
The selected contractor will provide comprehensive services for approximately 40 participants across two training sessions. Key requirements include:
- Main Meeting Room: One room for 40 participants (round table configuration), available for specific dates between April 20-May 1, 2026. Includes registration space, climate control, daily cleaning, and essential audio-visual equipment (LCD projector, screen, sound system with two wireless microphones, two flipcharts, high-speed internet, power strips).
- Meeting Packages: Full-day (08:00-17:00) and half-day (08:00-13:00) packages for 40 participants, covering morning/afternoon coffee breaks, lunch, and continuous mineral water service on specified dates.
- VIP Holding/Interview Room: One private, secure, and quiet room for up to six persons, suitable for confidential interviews, with lounge seating or a small round table and internet access, required on specific dates between April 20-30, 2026.
- Accommodation: A total of 24 twin-shared rooms (12 rooms for 6 nights each) and 24 single occupancy rooms (12 rooms for 5 nights each) across two distinct periods (April 19-25 and April 26-May 2, 2026). All guest rooms must include daily breakfast, high-speed internet, standard amenities, and daily housekeeping.
- Additional Services: Access to business center, print, copy, and scan services, billed at actual cost.
Contract & Timeline
- Contract Type: Firm Fixed-Price Purchase Order/Contract.
- Period of Performance: April 19, 2026 – May 2, 2026.
- Set-Aside: Not Applicable (Open competition with specific eligibility requirements).
- Submission Deadline: March 25, 2026, 10:00 AM (Jakarta time).
- Published Date: March 9, 2026.
Eligibility & Evaluation
- Eligibility: Offerors must be established hotel chain companies with offices, a permanent business address, and telephone listing in Indonesia. For quotations exceeding $30,000 USD, active registration in the System for Award Management (SAM) is required. Bidders must also provide evidence of necessary local licenses and permits.
- Evaluation: Award will be made to the lowest-priced, acceptable, responsible offeror. Acceptability is based on compliance with RFQ terms and technical information, while responsibility is assessed per FAR 9.1.
- Pricing: Quotations must be in Indonesian Rupiah (NETT), as the service is VAT-exempt.
- Payment Terms: 30 days upon receipt of services and invoices.
Submission Requirements
Bidders must submit a completed solicitation (SF-1449 and Section 1), details of their project manager, evidence of business establishment, client references, venue details, security posture illustration, and required licenses via email to Putroa@state.gov.