RFQ_Philippines_26,415 USG DF2; 10,568 USG DF2; 330 USG MUP_RDD 1-31 MAR 2026

Other / Unclassified

This document, "ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE (MAR 2025)", outlines specific quality assurance provisions related to the delivery of supplies, particularly fuels, under a contract. It details geographic requirements, emphasizing compliance with federal, state, and local environmental regulations at the point of delivery. It also specifies requirements for Certificates of Analysis (COAs), including their content, age limitations (not older than 90 days from the solicitation issue date), and acceptable alternative terms.

For bidders, this document is crucial for understanding the quality and environmental compliance standards for the supplies being procured. Key points include:

• Environmental Compliance: Supplies must meet the most stringent environmental requirements applicable at the delivery location.
• Certificates of Analysis (COAs): Specific requirements for COAs are detailed, including content and submission timeliness. Bidders must ensure their COAs meet these criteria.
• Direct Delivery Fuels: For the Direct Delivery Fuels Purchase program, "Typicals" or "specification sheets" are acceptable for domestic locations for Aviation Fuel, Gasoline (including E85), Diesel (including BDI/B20), and Heating oil. However, COAs are mandatory for all overseas locations and for Marine Gasoil (MGO) for both domestic and overseas solicitations.
• ASSIST Database: The document provides instructions on how to access and use the Department of Defense (DoD) Acquisition Streamlining and Standardization Information System (ASSIST) database to find current versions of specifications, standards, and military handbooks. It also explains how to search for Qualified Product Lists (QPLs) and view qualified products and source plants.

Solicitation / RFP / RFQ

This document outlines the product requirements for Diesel Fuel, National Stock Number (NSN) 9140-00-286-5294, DLA Energy Product Code DF2. It specifies that the fuel must conform to in-country environmental requirements and the listed commercial/local specifications, with the more stringent requirement taking precedence.

• Product Requirements: Diesel fuel must be visually free of undissolved water, sediment, and suspended matter.
• Country-Specific Specifications: Different specifications apply based on the country of delivery (e.g., CAN/CGSB-3.517 for Canada, ASTM D975 for Afghanistan and other locations).
• Location-Specific Requirements:
  • Southern Iraq (outside Kurdistan): Must meet ASTM D975 Grade No. 2-D S500.
  • Afghanistan: Must meet EN 590 Grade E, -15°C maximum cold filter plugging point.
  • Caribbean: Minimum flash point of 60°C (140°F) for PC&S purchase program locations.
• Additional Requirements:
  • Biodiesel blends: Total particulate contamination level not to exceed 10 mg/L (ASTM D7321).
  • Non-biodiesel blends: Total particulate contamination level not to exceed 10 mg/L (ASTM D6217).
  • Offerors must assume winter grade diesel will be required for the entire performance period.
  • Written exceptions or deviations to meet characteristic requirements must be submitted to the DLA Energy contracting officer with detailed justification.
• Additives:
  • Fuel Stabilizer/Biocide (MIL-S-53021A) may be blended for improved storage suitability.
  • Corrosion Inhibitor/Lubricity Improver (MIL-PRF-25017H) may be required, conforming to specific standards and concentrations.

Not explicitly detailed in this document, but bidders must address all specified requirements and submit any necessary exceptions or deviations.

Not specified in this document.

• The document references the Qualified Products Database (QPD) via ASSIST for additive specifications and qualified products.
• Bidders are responsible for understanding and meeting all applicable specifications and requirements for the delivery location.

Form / Attachment / Pricing Sheet

This document specifies the requirements for Gasoline Automotive, Unleaded, Premium (MUP) for delivery under a DLA Energy contract. It outlines the product nomenclature, DLA Energy product code, and national stock number.

• General Requirements: Supplies must conform to all Federal, State, and local environmental requirements at the point of delivery. If in-country requirements are more stringent than contract specifications, the contractor must comply with the more stringent requirement.
• Reid Vapor Pressure (RVP): Contractors must be aware of and comply with seasonal and geographical RVP requirements.
• Country-Specific Specifications: The document lists specific fuel standards for Australia, Canada, Japan, Philippines, Middle East, and all other regions (ASTM D4814).
• Local Specifications: In-country specifications that do not meet the listed requirements but meet local regulations may be submitted for review and approval.
• Octane Requirements: Unleaded premium automotive gasoline must meet specified Motor Octane Number (MON), Research Octane Number (RON), and/or Anti-Knock Index (AKI) limits. Reductions for altitude and seasonal variations are allowed.
• Oxygenate Requirements: Supplies must include only permitted oxygenates to meet environmental regulations. Blending of oxygenates must be done mechanically or via in-line blending prior to loading.

This document is crucial for bidders to understand the precise fuel specifications, environmental compliance, and regional variations required for the gasoline product. It directly impacts product sourcing, blending, testing, and delivery, and informs proposal preparation regarding compliance and potential cost adjustments.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) using Simplified Acquisition Procedures (SAP). The contract will be firm fixed price. The NAICS code is 324110. This solicitation is issued under full and open competition.

Procurement of Diesel Fuel (DF2) and Gasoline Automotive (MUP).

Specific delivery locations, quantities, and periods of performance are detailed:

• Zamboanga City, PH: 26,415 USG of Diesel Fuel (DF2) from March 1-31, 2026. Delivery via Tank Truck.
• Manila City Camp Aguinaldo, PH: 10,568 USG of Diesel Fuel (DF2) from March 1-31, 2026. Delivery via Tank Truck.
• Zamboanga City, PH: 330 USG of Gasoline Automotive (MUP) from March 1-31, 2026. Delivery via 55 USG drums, filled to 53 USG, palletized, and drums to be removed by vendor.

• Contract type: Firm Fixed Price.

• Period of Performance: March 1 - March 31, 2026 for all deliveries.

• Quotations are due NLT 8:00 am (EST) on Monday, February 23, 2026.

• Evaluation criteria: The contract will be awarded to the lowest price quotation from a responsible vendor.

• Required with quote: Certificate of Analysis (COA).

• Vendors must include completed FAR 52.212-3 Offeror Representations and Certifications Commercial Items.

• Submission of questions to Contract Specialist Colleen Fantasia via email at colleen.fantasia@dla.mil.

• Email quotations to colleen.fantasia@dla.mil and DLAEnergyFEPAB@dla.mil by the RFQ due date/time.

• Issued under full and open competition.

• The following requirements will be AWARDED SEPARATELY.

• Delivery is FOB destination, except for Gasoline Automotive which is FOB Origin.

• DLA Energy may require a vendor to sign SF1449 within a short response window (as little as two hours) upon award.

• Payment will be made via Electronic Funds Transfer (EFT) through Wide Area Work Flow (WAWF).

• Applicable FAR and DFARS clauses are incorporated by reference.