RIVANNA STATION BASE OPERATION

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide Installation operations support services at Rivanna Station, Virginia (RSVA). The primary goal is to ensure all work meets maintenance and repair standards consistent with original equipment manufacturer recommendations and all applicable federal, state, and local laws and regulations.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other non-personal services necessary for base operations and maintenance. This includes, but is not limited to:

• General Base Operations and Maintenance
• Work Management and Status Reporting
• As-Builts and Geospatial Information System (GIS) updates
• Network Access
• Repair and Replacement of facilities and equipment
• Salvage operations
• Security Requirements (access, personnel, data handling)
• Environmental Requirements (Green Procurement, Compliance, Spill Plans)
• Contingency Plans (Mobilization, Disaster, Labor Dispute)
• Specific services outlined in Common Levels of Support (CLS), such as Facilities Maintenance, Grounds Maintenance, Snow and Ice Removal, Custodial Services, Refuse Removal, and Pest Management.

Performance will be evaluated based on the Government's Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS) Matrix. Key performance areas include DMO receipt and entry, emergency DMO completion, PMO tasks, inspections, PWO completion, workload management in GFEBS, and the GFEBS PM Program. Deductions will be applied for deviations from acceptable quality levels (AQLs).

• Period of Performance: 4 months (Base Period: 27 February 2026 to 26 June 2026).

• Place of Performance: Rivanna Station, Virginia.

• Hours of Operation: Regular hours are 7:00 AM to 4:00 PM, Monday through Friday, excluding Federal Holidays. Contractor must provide support within two (2) hours of notification outside normal hours for emergencies.

• Non-Personal Services: The contractor's personnel are not subject to Government supervision or control.

• Transition Plan: A Phase In/Phase Out Plan is required, including training and responsibility transfer.

• Workforce: Must be fully qualified and capable from the first day of performance.

• Key Personnel: Project Manager, Deputy Project Manager, and Work Control Lead with specific experience and qualifications.

• Contractor Identification: Personnel must be identified as contractors.

• Security Clearances: TOP SECRET clearance with SCI eligibility is required for key personnel and those working in the Nicholson Building (SCIF).

• Training: Anti-Terrorism, iWATCH, OPSEC, Asbestos Awareness, and specialized training as required.

• Safety: Compliance with AR 385-10, The Army Safety Program, and development of a Safety Plan.

• Quality Control: Development and maintenance of an effective Quality Control Plan (QCP).

• Government-Furnished Property (GFP): Contractor must utilize and maintain GFP, including facilities, equipment, and utilities.

• Contractor-Furnished Items: Contractor provides vehicles, equipment, parts, tools, fuel, etc., which must be operable, safe, and clean.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing hospital-grade custodial services for Child Development and Youth Centers at Fort Belvoir. The primary goal is to maintain a clean and sanitary environment.

The contractor shall provide all necessary personnel, equipment, supplies, and services to perform daily, weekly, monthly, quarterly, and semi-annual custodial tasks. Key responsibilities include:

• General Cleaning: Sweeping, dust mopping, vacuuming carpets, mopping floors, spot cleaning, and dusting all areas including classrooms, restrooms, kitchens, and administrative spaces.
• Specialized Cleaning: Cleaning kitchen equipment, child development center equipment, restrooms (including restocking supplies), interior glass, and light fixtures.
• Grounds Maintenance: Policing grounds, including playgrounds and sidewalks, and ensuring sandboxes are raked daily. Snow and ice removal are also included.
• Trash Removal: Emptying all waste containers, replacing liners, and disposing of trash in designated collection points. Special attention is required for infant/toddler rooms with more frequent emptying.
• Emergency Services: Responding to immediate cleaning needs such as water, mud, debris, or bodily fluid spills.
• Special Events: Providing cleaning services for VIP visits or inspections with at least 72 hours' notice.

Services must meet "hospital grade quality." Performance will be monitored through random sampling, customer complaints, and periodic inspections by the Contracting Officer's Representative (COR). Specific Acceptable Quality Levels (AQLs) are defined for various tasks, with a general target of 3-5% maximum defect rate for most services.

Services are to be performed at the RSCDC, Building 2071, Fort Belvoir. Daily and weekly tasks are to be performed during operating hours, while monthly, quarterly, and semi-annual tasks are to be performed after operating hours. The center's operating hours are Monday through Friday, 0600 to 1730.

• Health & Safety: Contractors must ensure employees undergo pre-employment physical examinations and possess required immunizations (tetanus, measles, mumps, polio, tuberculosis). Employees absent for 3+ days due to illness require a doctor's note. Microbiological specimens may be requested. Compliance with all environmental and OSHA regulations is mandatory.
• Personnel: Employees must be qualified, experienced, and trained in hospital-grade custodial work. They must speak and understand English. Uniforms with identification badges are required. Background checks and annual training on child abuse prevention are mandatory for staff working in Child Care Centers.
• Supplies & Equipment: The contractor must furnish all cleaning supplies and equipment, which must be approved by health and safety officers. Cleaning products must be suitable for a child care environment and stored securely away from children.
• Green Procurement: Use of recycled and recovered materials is required per EPA guidelines, with quarterly and annual reporting on their usage.
• Quality Control: The contractor must implement and maintain a documented Quality Control Plan (QCP) and provide inspection reports quarterly.
• Deliverables: Include a Phase-in/Phase-Out plan, Contractor Manpower Reporting, Quality Control Inspection Reports, and a Quality Control Plan. Proof of immunizations is also a deliverable.

Attachment / Performance Work Statement (PWS)

This document outlines the requirements for Integrated Pest Management (IPM) Services at Rivanna Station, covering approximately 75 acres and 290,000 square feet of building space. The primary goal is to maintain an environmentally sound and effective IPM program to prevent pests and undesirable vegetation from impacting installation operations.

The contractor shall provide all personnel, equipment, materials, and services for comprehensive IPM services. This includes:

• Scheduled Services: Monthly inspections of food service and child care facilities.

• Unscheduled Services: As-needed pest control for general pests, disease vectors, and wildlife.

• Animal and Wildlife Control: Trapping, removal, and carcass disposal, adhering to strict wildlife handling regulations.

• Emergency Service Calls: Immediate response for pest issues posing immediate risks.

• Vegetation Control: Herbiciding along sidewalks, curbs, road edges, fence lines, planting beds, and for invasive/noxious weeds.

• Structural Pest Control: Inspections and treatments for termites, wood-decaying fungi, and wood-boring beetles.

• Ornamental Plant Pest Control: Treatment of ornamental plants and turf.

• Mosquito Larvaciding: Monthly application from April through October.

• Integrated Pest Management (IPM): Emphasis on non-chemical methods first, with judicious use of pesticides. Federal mandates require IPM implementation.

• Quality Control: Contractor must develop and maintain a quality control program, including inspection systems, checklists, and a QC file.

• Pest Control Work Plan (PCWP): A detailed plan must be submitted prior to award, including pest-specific IPM outlines, health and safety plans, pesticide use proposals, and schedules.

• Pesticide Management: Strict adherence to EPA-registered labels, state/local laws, and approved Pesticide Use Proposals (PUP). Pesticides must be mixed off-site, and spills must be immediately reported and cleaned up at contractor expense.

• Record Keeping: Comprehensive records must be maintained and reported via the Integrated Pest Management Information System (IPMIS), including monthly reports and active ingredient summaries.

• Personnel Qualifications: All personnel must be trained and certified in accordance with Virginia state requirements. Specific certifications are listed (e.g., General Pest Control, Right-of-Way, Structural Pest Control).

• Wildlife Handling: Requires specific permits from Virginia Department of Game and Inland Fisheries and US Fish and Wildlife Service.

• Location: Rivanna Station, Charlottesville, VA.

• Period: Not specified in this document, but implies ongoing service.

• Contractor Furnished Items: Contractor provides all labor, equipment, materials, and services.

• Response Times: Specific response times are defined for scheduled, unscheduled, and emergency calls.

• Security: Escort required for personnel in secure areas.

• Termite Warranty: A five-year warranty against existing and new termite infestations, including repair of damage, is required.

Key deliverables include the PCWP, Quality Assurance Plan (QAP), monthly reports, pesticide use proposals, and various certifications and permits.

Form / Attachment / Pricing Sheet

This document outlines the Common Level of Support (CLS) for facility maintenance at Rivanna Station (RSVA). It details the scope of work, required services, and performance standards for contractors responsible for inspecting, repairing, and maintaining various buildings and their components. It serves as a detailed specification for potential bidders.

• General Information: Overview of maintenance responsibilities, excluding specific buildings (2010 and 2078).
• Components Covered: Includes administrative buildings, food service equipment, access control, child/youth facilities, storage tanks, signage, flagpoles, fencing, and backup generators.
• Work Management: Procedures for Preventative Maintenance Orders (PMOs) and Demand Maintenance Orders (DMOs).
• Description of Services: Comprehensive preventative maintenance and repair program, including specific requirements for:
  • Natural Gas Appliance and Equipment maintenance (IAW NFPA 54, 49 CFR 192).
  • HVAC systems (boilers, furnaces, chillers, air handlers, condensers, cooling towers, fan coil units, controls).
  • Heating/Cooling Equipment maintenance and repair (IAW AR 420-1, ASME standards).
  • Seasonal start-up/shutdown and freeze protection for air-cooled chillers.
  • Chemical water treatment for chilled water and fire suppression systems.
  • Roof gutters, drains, and downspouts maintenance.
  • Automatic and overhead doors inspection and PM.
  • Gates and dock levelers inspection and PM.
  • Air compressors/unfired pressure vessels inspection and testing.
  • Plumbing systems (piping, fixtures, water heaters, sump pumps, backflow preventers).
  • Grease trap and sedimentation tank inspections and cleaning.
  • Lift station evaluation and cleaning.
  • Electrical systems (lighting, generators, UPS, switchgear, fire alarm/suppression systems, elevators).
  • Key and lock management.
  • Refrigeration systems maintenance.
  • Flooring (auditorium floor stripping and refinishing).
  • Building anchorage system certification.
• Work Capability Levels: Defines minimum service levels (Capability Level 3) and potential for higher levels (2 or 1) based on funding.

This document is crucial for bidders as it defines the comprehensive scope of work for facility maintenance services. It details specific technical requirements, maintenance frequencies, compliance standards (e.g., NFPA, ASME, CFR), and reporting procedures. Understanding these requirements is essential for developing accurate proposals and assessing the feasibility of performing the required services.

Form / Attachment / Pricing Sheet

This document details the scope of work for facility maintenance services at Rivanna Station, Virginia (RSVA). It outlines the requirements for maintaining surfaced areas, utility systems, and other related infrastructure.

• Surfaced Areas Maintenance: Includes repair and maintenance of paved and unpaved roadways, parking areas, sidewalks, curbs, vehicle storage yards, pedestrian foot bridges, and earthen dams. Specific tasks include pothole repair, pavement sweeping, dam maintenance, and gravel trail upkeep.

• Utility Systems Maintenance: Covers exterior water distribution and wastewater collection systems, including piping, manholes, catch basins, and storm sewer pipes. Also includes maintenance of low-voltage electrical distribution systems (parking, walkway, building lights, gate lighting), UPS systems, area lighting, traffic controls, and fuel storage/distribution systems.

• Storm Water Collection System: Maintenance, inspection, and repair of culverts, grates, catch basins, manholes, outlets, swales, gutters, channels, and storm sewers. Includes pumping trash and sediment, repairing mains, and ensuring systems are free-flowing.

• Emergency/Backup Generators: Maintenance and testing of generators, including monthly loaded and unloaded runs, and inspection of associated components.

• Reporting: Requirements include maintaining records in GFEBS, submitting various plans (Water System Maintenance Plan, Storm Water Management System Maintenance Plan, Integrated Contingency Plan), and providing test results for waste characterization.

• Compliance with numerous Federal, State, and local regulations, Army regulations, technical manuals, and manufacturer specifications.

• Use of GFEBS for scheduling and reporting.

• Specific notice periods for utility outages, especially for the Nicholson Building.

• Contractor personnel must possess specific certifications for stormwater management.

• Coordination with the Contracting Officer's Representative (COR) and relevant authorities (e.g., Albemarle County Service Authority, ENRD) is frequently required.

This document defines the comprehensive scope of services required for facility horizontal maintenance at RSVA. Bidders must carefully review these requirements to determine their capability to perform the specified tasks, understand the compliance obligations, and accurately estimate costs for proposal development.

Form / Attachment / Pricing Sheet

This document details the requirements for pavement and hardstand clearance services, specifically snow, ice, and debris removal, at Rivanna Station (RS).

• Services: Plowing, sweeping, snow/ice removal from roads, parking areas, sidewalks, steps, access control points, and around specific facilities (CDC, buildings, dumpsters, HVAC units, hydrants).
• Snow/Ice Activation: Services commence when snow depth reaches two inches or when ice/slippery conditions occur, as per the installation's Snow and Ice Removal Plan.
• Storm Classification: Storms are classified from A (spot treatment) to F (8+ inches accumulation), with specific response times for each class.
• Pavement Sweeping: Requires a regenerative air sweeper to maintain permit compliance; blowers are prohibited.
• De-icing: Use of sand, salt, or approved mixtures. Specific restrictions apply regarding urea, phosphorus, and application near sensitive areas (e.g., CDC, plant roots).
• Snow and Ice Removal Plan: Contractor must develop and update an annual plan covering materials, traffic control, communication, hauling, and emergency procedures.
• Completion Times: Defined timeframes for clearing roads and parking areas based on storm class after the storm ends.
• Completion Criteria: Specific conditions must be met, including <1/2 inch snow remaining, full width clearing, salt application, and post-storm clearing for three days.

This attachment outlines the specific scope of work, performance expectations, and operational requirements for snow and ice removal services. Bidders should carefully review the service areas, storm classification system, response timeframes, de-icing material requirements, and sweeping specifications to determine their capability and to accurately price their proposals.

Form / Attachment / Pricing Sheet

This document outlines the detailed requirements for grounds maintenance services at Rivanna Station, Virginia (RSVA). It specifies the scope of work, performance standards, and special requirements for maintaining various grounds areas.

• Scope of Work: Includes inspection, servicing, maintenance, and landscaping of grounds. Specific tasks cover mowing, trimming, turf replacement, debris removal, planting, irrigation, fertilization, policing of areas, tree and stump removal, and storm drainage system maintenance.
• Service Areas: Differentiates between High Visibility Areas (intensive maintenance), Common Areas (semi-improved), and Unimproved Grounds (low maintenance).
• Specific Tasks: Details requirements for mowing (height, mulching, debris removal), edging, trimming (including plant replacement warranty), fertilizing and liming (based on soil tests), seeding and sodding, aeration, flower bed maintenance, debris and leaf removal, tree and shrub maintenance (including pruning restrictions due to NLEB), hedge maintenance, irrigation system operation and repair, storm drainage system cleaning and maintenance, and xeriscape area upkeep.
• Performance Standards: Emphasizes maintaining a healthy, clean, neat, and professional appearance. Specific standards are provided for grass height, trimming, mulching depth, and debris removal.
• Special Requirements: Includes provisions for petroleum-impacted soil handling, special equipment requirements (mulching blades, turf tires), and contractor submittal of equipment lists. It also outlines requirements for special services due to events (e.g., VIP visits) with 48-hour notice and potential for schedule deviations.
• Stormwater Management: Detailed requirements for flushing, cleaning catch basins, fore-bays, plunge pools, stormwater management basins, and riser cleaning, including specific frequencies and disposal methods.
• Northern Long-Eared Bat (NLEB) Considerations: Specifies seasonal restrictions for tree pruning and removal (September 16 - March 31) to protect NLEB and nesting birds.

This attachment provides the comprehensive Performance Work Statement (PWS) detailing the expected services, standards, and operational constraints for grounds maintenance. Bidders must carefully review these requirements to understand the full scope of work, necessary resources, and performance expectations to formulate an accurate and competitive proposal.

Other / Unclassified

This document, titled "400 Facilities Maintenance Instruction," provides detailed guidance on Directorate of Public Works (DPW) work management and the required documentation for performing maintenance and repair (M&R) on real property facilities. It clarifies Standard Operating Procedures (SOPs) for Sustainment, Restoration, and Modernization (SRM) requirements and defines the distinctions between Army Regulation (AR) 420-1, Department of the Army Pamphlet (DA PAM) 420-06, and the General Fund Enterprise Business System (GFEBS).

The instruction outlines the Installation Management Command's (IMCOM) Common Levels of Support (CLS) program and details various work order types:

• Scheduled Tasks: Preventive Maintenance Orders (PMO) for routine, recurring sustainment work, and Operational Work Orders (OWO) for recurring services not classified as PM.
• Unscheduled Tasks: Demand Maintenance Orders (DMO) for corrective work (repairs, modifications, replacements) categorized by priority (Emergency, Urgent, Routine) with a 32-work-hour threshold, and Project Work Orders (PWO) for larger unscheduled projects exceeding the DMO threshold.

It defines key terms such as DMO, GFEBS, PWO, Maintenance, Repair, and various work order types. The document also specifies performance requirements and response times for DMOs based on priority.

This document is crucial for potential bidders as it establishes the framework for how facilities maintenance and repair work will be managed, tasked, and documented. Understanding the different work order types (PMO, OWO, DMO, PWO), their definitions, priorities, and the associated thresholds (e.g., the 32-work-hour limit for DMOs transitioning to PWOs) is essential for accurately estimating costs, planning resources, and meeting performance expectations if awarded a contract related to facilities maintenance. It clarifies the roles of GFEBS and the DPW in work authorization and management.

Form / Attachment / Pricing Sheet

This document outlines the requirements for custodial services at Rivanna Station, detailing the scope of work, service levels, and specific tasks to be performed. It serves as a Performance Work Statement (PWS) to define the expected quality and frequency of cleaning services.

• Scope: Provide comprehensive custodial services including cleaning restrooms, kitchens, trash removal, floor care (hard floors and carpets), dusting, interior glass cleaning, and special event cleaning.

• Service Levels: Three levels of service are defined: Enhanced, Standard, and Basic, with specific facilities assigned to each.

• Access Control Facilities: Custodial services are required for Building 2020 and Building 2017.

• Green Procurement: Use of recycled and recovered materials is mandated, requiring tracking and reporting of recycled content.

• Special Events: Services required for VIP and IG visits with at least 72 hours' notice.

• Specific Tasks: Detailed requirements for cleaning various surfaces, restrooms, drinking fountains, and trash/recycling removal.

• Reporting: Contractor must maintain a log for restroom cleaning and submit quarterly and annual reports on green procurement.

• Cleaning tasks must be performed in accordance with defined Work Capability Levels and Army standards.

• Specific standards for cleanliness, odor, and appearance are detailed for various areas (e.g., restrooms, floors).

• Use of EPA-approved cleaning products and Carpet and Rug Institute (CRI) certified equipment is required.

• Services are to be performed at Rivanna Station.

• The document specifies a date of January 10, 2019, suggesting it relates to a contract around that time.

• Compliance with all applicable laws, regulations, and Army standards.

• Use of caution signs when cleaning potentially hazardous surfaces.

• Restocking of restroom supplies and prompt response to shortages.

• Green procurement reporting requirements.

This document is crucial for bidders to understand the full scope of custodial services required, the expected quality standards, specific areas to be serviced, and any special compliance or reporting obligations. It directly informs how to price and perform the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing hospital-grade custodial services for Child Development Centers (CDCs) and Youth Centers.

• The contractor shall provide all personnel, equipment, supplies, and services necessary for daily, weekly, monthly, quarterly, and semi-annual custodial tasks.

• Services include sweeping, vacuuming, mopping, dusting, trash removal, restroom cleaning and stocking, kitchen cleaning, equipment cleaning, and special event cleanings.

• Specific tasks and frequencies are detailed in Appendix C.

• "Hospital grade" quality of cleaning is required.

• Performance standards are detailed in Section 3 and summarized in the Performance Requirements Summary (PRS) Matrix (Section 4).

• Acceptable Quality Levels (AQLs) are defined for various tasks (e.g., 3% defect for sweeping, 5% for trash removal).

• Surveillance methods include random sampling, customer complaints, and periodic inspections by the COR.

• A Quality Control Plan is required from the contractor.

• Place of performance is RSCDC, building 2071.

• Services are required during the centers' operating hours and potentially after hours for specific tasks.

• Health & Safety: Contractor personnel require pre-employment physical examinations and specific immunizations (tetanus, measles, mumps, polio, tuberculosis testing). Employees absent for 3+ days due to transmissible illness need a doctor's note. Compliance with environmental and OSHA regulations is mandatory.

• Personnel: Employees must be qualified, experienced, and trained in custodial work. They must speak and understand English. Uniforms and identification badges are required.

• Green Procurement: Use of recycled and recovered materials is required, with quarterly and annual reporting.

• Supplies: Cleaning supplies must be stored securely, inaccessible to children.

• Training: Annual training on child abuse prevention, identification, and reporting is required for personnel working in CYS.

• Emergency Services: Contractor must respond to emergency cleaning requests within fifteen minutes at no extra cost.