RLP 36C24W24R0057

Quick Summary

The Department of Veterans Affairs (VA), specifically the RPO WEST (36C24W) office, is soliciting proposals for a new or replacement warehouse lease in the San Antonio, Texas area. This Solicitation (RLP 36C24W24R0057) seeks a fully serviced lease for VA equipment storage, potentially involving hazardous materials. Proposals are due by February 12, 2026, at 2:00 PM Central Time.

Opportunity Overview

The VA requires a warehouse space ranging from 12,941 to 13,588 rentable square feet (rsf), contiguous and on a single floor, with a minimum clear ceiling height of 16 feet. The facility must be located within a specific delineated area in San Antonio, TX, bounded by Prue RD/Research Dr/Huebner Rd (North), Culebra Rd/Bandera Rd (South), IH10 (East), and Culebra Rd/Tezel (West). The primary use will be for storage of VA equipment, which may include hazardous materials, managed in compliance with all environmental regulations.

Key Requirements

• Space: 12,941-13,588 rsf (contiguous, single floor), 16 ft min clear ceiling height.
• Parking: 4 government-reserved automobile spaces and 3 reserved semi-trailer/box truck spaces (fenced and secured).
• Loading Docks: Minimum of 2 for exclusive government use, with a secured, level wareyard area.
• Security: Facility Security Level (FSL) based requirements, with a Building Specific Amortized Capital (BSAC) estimate of $12.00 per ABOA SF.
• Tenant Improvements (TI): An allowance of $50.00 per ABOA SF for finishes and fixtures.
• Energy Efficiency: Buildings generally require an ENERGY STAR® label.
• Environmental: Space must be free of known hazardous conditions.
• Architectural: Adherence to Office of Construction & Facilities Management Design Guideline PG-18-12, including specific considerations for internal clearances, vertical storage, truck maneuverability, life safety, fire protection, and accessibility.
• Safety & Infection Control: Strict adherence to safety protocols during construction, including contractor coordination, patient/employee protection, and infection control risk assessments (ICRA).

Contract Details

• Type: Fully Serviced Lease (Solicitation)
• Lease Term: 12 years, with a 5-year firm term and potential government termination rights.
• NAICS Code: 493110 (Lease/Rental Of Other Warehouse Buildings).
• Set-Aside: No specific set-aside, but HUBZone small business concerns may elect to waive the price evaluation preference.

Submission & Evaluation

• Offers Due: February 12, 2026, by 2:00 PM Central Time.
• Submission Method: Email proposals to WALLACE.TAYLORJR@VA.GOV and WANDA.NEAL2@VA.GOV.
• Evaluation: A best value tradeoff process will be used, considering both price and technical factors, including Facility, Site, and Past Performance. Offerors are encouraged to submit their best terms initially.
• Required Forms: Bidders must complete forms such as GSA Form 1364WH (Proposal to Lease Space), GSA Form 12000-WH (Prelease Fire Protection and Life Safety Evaluation), and provide security unit price lists.

Compliance & Other Notes

• SAM Registration: Offerors must be registered in the System for Award Management (SAM) prior to award and maintain registration.
• General Clauses: The lease will be subject to comprehensive general clauses (EXHIBIT E 3517B) covering performance, payment, labor standards, and cybersecurity.
• Wage Determination: Compliance with the U.S. Department of Labor Wage Determination for Texas Counties (Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, Wilson) is required.
• Foreign Ownership: Offerors for high-security leased space (FSL III, IV, or V) must complete a Foreign Ownership and Financing Representation (EXHIBIT K GSAR 552.270-33).
• Telecommunications: Offerors must also complete a representation regarding certain telecommunications and video surveillance services or equipment (EXHIBIT L FAR 52.204-24).