RLP No. 5FL0645: Government seeks 3 parking spaces in Tampa, Florida

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the General Services Administration (GSA) for a lease in Tampa, Florida. The GSA intends to award a lease to the responsible offeror whose proposal conforms to the RLP requirements and is the lowest priced technically acceptable offer.

• Space: Approximately 12 months initial term, with a 6-month initial firm term and three (3) 1-year renewal options.

• Parking: Three (3) reserved parking spaces are required, secured and lit according to security requirements, with costs included in rental consideration.

• Energy Efficiency: Offerors must agree to renovate for cost-effective energy efficiency and conservation improvements if the building does not have an ENERGY STAR® Label within one year prior to the proposal revision due date. Tools and guidance for ENERGY STAR® are provided.

• Contract Type: Lease agreement.

• Period of Performance: Initial term of 12 months, with potential for three (3) 1-year renewals.

• Estimated Value: Not explicitly stated, but evaluation is based on the lowest price per parking space and lowest price per square foot.

• Submission Deadline: Offers are due by 5:00 PM Eastern Standard Time on December 12, 2025.

• Submission Method: Proposals can be submitted via email to Timothy.Wells@gsa.gov or by U.S. mail/commercial carrier.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) approach, based on the lowest price per parking space and lowest price per square foot (using ANSI/BOMA Z65.1-2017 definition for Occupant Area).

• Key Deadlines: Offers due December 12, 2025.

• NAICS Code: 531120.

• Small Business Size Standard: Refer to SBA website for applicable standard.

• HUBZone: HUBZone small business concerns may waive the price evaluation preference.

• The RLP includes GSA Form 3626 (Offer Form), Supplemental Lease Requirements, and GSA 3517A (General Clauses).

• Offerors must be registered in the System for Award Management (SAM).

• Certain provisions, including seismic safety and fire protection, have been intentionally deleted.

• Proposals are confidential until award.

Solicitation / RFP / RFQ

This document contains solicitation provisions related to the simplified acquisition of leasehold interests in real property. It outlines instructions for offerors, submission requirements, and award procedures.

• Proposals must be submitted on prescribed Government forms or copies thereof, and must be signed. Offerors must initial any erasures or changes.

• Proposals must be submitted in paper media in sealed envelopes or packages, unless other methods are permitted.

• Offerors may submit proposals that depart from stated requirements, but must clearly identify and define deviations and explain the comparative advantage to the Government.

• Data submitted by offerors that is not to be disclosed publicly or used by the Government except for evaluation must be marked with specific legends on the title page and each restricted sheet.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• Proposals must be submitted by the date and time specified in the solicitation.

• Late proposals and revisions will generally not be considered unless they meet specific conditions related to mailing date, Government mishandling, Express Mail, electronic transmission, or being the only proposal received.

• The Government intends to evaluate proposals and award a lease without discussions, but reserves the right to conduct discussions if necessary.

• Proposals may be rejected if prices are materially unbalanced.

• Offerors are required to be registered in the System for Award Management (SAM) prior to award and maintain registration through final payment.

• Offerors must provide their Unique Entity Identifier (UEI) in their offer.

• Offerors must represent that they have conducted a reasonable inquiry regarding Federal Acquisition Supply Chain Security Act (FASCSA) orders and do not propose to provide or use prohibited articles or services, unless disclosed.

• Offerors must be registered in SAM.

• This document incorporates by reference provision 5.52.204-6, Unique Entity Identifier.

• It also includes provisions regarding facsimile proposals and parties to execute a lease.

Form / Attachment / Pricing Sheet

This document, titled "Supplemental Lease Requirements," outlines specific terms, conditions, and standards applicable to a lease agreement. It details various sections related to general terms, construction standards, design and post-award activities, tenant improvements, utilities, services, and additional terms.

• General Terms, Conditions, and Standards: Includes definitions, authorized representatives, waiver of restoration, and novation/change of ownership.
• Construction Standards and Shell Components: Covers aspects like work performance, building shell requirements, accessibility, and lighting standards for interior, parking, and common areas.
• Design, Construction, and Post Award Activities: Addresses acceptance of space, certificate of occupancy, and lease term commencement.
• Tenant Improvement Components: Details requirements for finishes, doors, partitions, painting, flooring, HVAC, and electrical/telecommunications for tenant improvements.
• Utilities, Services, and Obligations: Outlines provision of services, normal hours, utilities, janitorial services, and identity verification of personnel.
• Additional Terms and Conditions: Includes security requirements and rental considerations.

This document is crucial for potential bidders as it defines the specific requirements and standards for the leased space. It details construction, maintenance, and service obligations that will form part of the lease agreement. Understanding these requirements is essential for accurately estimating costs, developing proposals, and ensuring compliance with government specifications.

Other / Unclassified

This document contains a list of general clauses applicable to the acquisition of leasehold interests in real property for leases at or below the Simplified Lease Acquisition Threshold (SLAT). It includes clauses from the General Services Administration Acquisition Regulation (GSAR) and the Federal Acquisition Regulation (FAR).

Potential bidders should review these clauses as they define key terms, lessor responsibilities, government rights, and contractual obligations. Key areas covered include:

• Definitions: Clarifies terms used in the lease.
• Property Maintenance and Inspection: Outlines lessor's duty to maintain the property and the government's right to inspect.
• Fire and Casualty Damage: Details procedures in case of damage or destruction of the premises.
• Default by Lessor: Specifies conditions constituting lessor default and the government's remedies.
• Payment: Explains how lease payments are determined, particularly concerning square footage.
• Changes: Describes the process for directing changes to tenant improvements, security, or services.
• Compliance with Law: Mandates compliance with all applicable Federal, state, and local laws.
• Information Security: Includes clauses on safeguarding covered contractor information systems (FAR 52.204-21) and prohibitions related to certain telecommunications and video surveillance equipment/services (FAR 52.204-25, FAR 52.204-27) and supply chain security (FAR 52.204-30).
• Incorporated Clauses: Lists numerous FAR and GSAR clauses that are incorporated by reference, covering areas such as security requirements, personal identity verification, reporting, system for award management, small business concerns, equal opportunity, and disputes. Specific applicability thresholds (e.g., dollar values) are noted for some clauses.

Understanding these clauses is crucial for bidders to assess their ability to meet the government's requirements and to understand the legal framework of the lease agreement.

Form / Attachment / Pricing Sheet

This document, GSA Form 3626 (Short Form), is an offer form for leasing real property to the U.S. Government. It is used by potential lessors (offerors) to provide details about the property they are offering and the terms of their lease proposal.

• Location and Description: Details about the building, including address, size (rentable and ABOA square feet), type of space (general office, warehouse, etc.), and parking availability.
• Term: Specifies the proposed lease term, including a firm period and options for renewal, along with conditions for government termination.
• Rental Rate Breakdown: Outlines the proposed rental rates for different periods, including base year, renewal terms, building shell rent, operating rent, and tenant improvement rent. It also includes provisions for annual parking rent.
• Tenant Improvement Costs: Sections for detailing tenant improvement costs and amortization rates, though marked as N/A in this instance.
• Offeror Information: Fields for the offeror's name, address, and signature, confirming agreement to the terms and conditions of the Request for Lease Proposals (RLP).

This form is essential for any entity wishing to lease property to the government under this solicitation. Bidders must accurately complete Sections A, C, and D to submit a compliant offer. The rental rates and lease terms proposed in this form will be a critical factor in the government's evaluation and award decision.