Road Maintenance - Aggregate for the Homochitto RD, MS

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 12444026Q0090 for Road Maintenance on the Homochitto Ranger District, MS.

• Material Placement: The government will provide a list of roads for blading, mowing, clay gravel, and crushed limestone, including mileage for each road. Locations for materials will be flagged.
• Scope of Work: The work is not strictly limited to the 192 miles of surfaced and non-surfaced roads mentioned previously; specific locations for material placement will be provided.

This Q&A clarifies the scope and material delivery/placement details, which may affect how bidders prepare their proposals.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Road Maintenance services on the Homochitto Ranger District. The government is procuring road maintenance services to ensure the upkeep of highways, roads, streets, bridges, and railways.

• The primary deliverable is "Road Maintenance" on the Homochitto Ranger District.

• The period of performance is from June 15, 2026, to March 27, 2027.

• Early deliveries will be accepted.

• Quoters must identify any proposed Order-Level Materials (OLMs) separately from MAS-contract items and labor categories, including item description, quantity and unit of measure, vendor/source, unit price, extended price, and price support.

• OLMs cannot be embedded in labor rates or other CLINs.

• The government may reject or remove any item not clearly identified and supported as an OLM.

• The anticipated award type is a Firm-Fixed-Priced Contract.

• The contract will be administered by USDA-FS CSA EAST 2.

• The offer due date is June 9, 2026, at 0900 ET.

• The award method will be "Lowest Price, Technically Acceptable."

• Quoters must adhere to FAR 52.212-1 (Instructions to Offerors) and 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items).

• Specific clauses related to Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (452.203-71), Modification for Contract Closeout (452.204-70), Personal Identity Verification of Contractor Employees (452.204-71), Variation in Quantity (452.211-71), Delivery of Excess Quantities (452.211-72), and Brand Name or Equal (452.211-70) are applicable.

• The acquisition is set aside 100.00% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 488490 with a size standard of $18 Million.

• Technical data and supporting documentation are available through attachments: C04_01 SOW, C04_02 Map, and C04_03 Past Performance Experience.

• Points of Contact for technical and contracting information are provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for road maintenance services for the Homochitto Ranger District for Fiscal Year 2026. The district is seeking contract action for a road maintenance program.

The document includes a spreadsheet (referenced but not provided in the text) listing potential maintenance items for various roads. The district may request any of these items at any time, and contract modifications to adjust quantities are negotiable. The contractor is responsible for providing all materials, labor, equipment, tools, transportation, permits, licenses, supervision, expertise, and other incidentals necessary for road maintenance services at 1200 Hwy 184 East, Meadville, Ms 39653.

Key services include:

• Blading Aggregate Surfaced and non-surfaced Roads

• Spot Surface Repair, Aggregate Surfaced Roads (Pit Run Aggregate)

• Spot Surface Repair Aggregate Surfaced Road (Crushed Aggregate)

• Rip Rap Rock

• Mowing

• All work must meet minimum frequency of services and best safety requirements.

• The contractor must have a quality control program to ensure all contract requirements are met, with written submission required no later than 5 days prior to the contract start date.

• The contractor must provide reports and job-related data within 3 business days of request, which may include hours worked, supplies consumed, accident reports, quality assurance program results, and summary of complaints.

• A comprehensive list of employees, by contract location, with contact phone numbers and proof of completed training, must be provided prior to the start of the contract.

• Base Year Performance Period: June 1, 2026, through March 27, 2027.

• Delivery FOB Destination: Homochitto Ranger District, 1200 Hwy 184E, Meadville, Ms 39653.

• Work Hours: Normal work hours are 10:00 am - 6:30 pm, Monday through Saturday. National Holidays are observed.

• Safety: Contractor must use signs on high-traveled roads, have guards on equipment to prevent debris launching, and avoid mowing near the public. The contractor is responsible for correcting any damage caused by their employees.

• Quality Assurance: The Government will investigate complaints. Incentives and penalties will be based on inspections and reviews. Periodic progress meetings will be held.

• Other Requirements: Items in this section are subject to penalties for delinquency.

• Seamlessness of Service: Replacement personnel must be provided immediately if unable to complete work. Work must be performed as required and in accordance with work hours.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Road Maintenance services on the Homochitto Ranger District. The government is procuring road maintenance services and anticipates awarding a Firm-Fixed-Priced Contract. The selection basis will be Lowest Price, Technically Acceptable.

• The primary service required is "Road Maintenance" for the Homochitto Ranger District.

• The period of performance is from 06/15/2026 to 03/27/2027.

• Early deliveries will be accepted.

• Award Type: Firm-Fixed-Priced Contract.

• The solicitation is prepared in accordance with FAR Part 8.4 and GSAR 538.71.

• Offerors must identify proposed Order-Level Materials (OLMs) separately from MAS-contract items and labor categories. Quotations must include item description, quantity and unit of measure, vendor or source, unit price and extended price, and price support for each OLM.

• OLMs must not be embedded in labor rates or other CLINs.

• The evaluation will be based on Lowest Price, Technically Acceptable.

• Key deadlines include the Offer Due Date of 06/07/2026 at 0900 ET.

• The acquisition is set aside for Small Business (100.00%).

• NAICS Code: 488490.

• Technical data and supporting documentation are available via attachments: "Attachment C04_01 SOW_12444026Q0090", "Attachment C04_02 Map_12444026Q0090", and "Attachment C04_03 Past Performance Experience_12444026Q0090".

• Various FAR and AGAR clauses are incorporated by reference, including those related to Anti-Discrimination and DEI Certification, Modification for Contract Closeout, Personal Identity Verification of Contractor Employees, Variation in Quantity, Delivery of Excess Quantities, and Brand Name or Equal.

Form / Attachment / Pricing Sheet

This document is Exhibit 1, a map detailing the Homochitto Road System for a Road Maintenance Contract. It serves to visually define the geographic scope of the contract.

• Vicinity Map: Shows the location of the Homochitto National Forest.
• Detail Map: Displays the road network within the Homochitto Road System, indicating roads to be maintained.
• Disclaimer: States that the USDA Forest Service makes no warranty regarding the map data and reserves the right to modify it.
• Map Date: February 2, 2024.

This map is crucial for bidders to understand the specific geographic area and the extent of the road system that will require maintenance under the contract. It helps in assessing the scope of work and logistical requirements.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire designed to gather information about a contractor's past performance and current contract commitments. It is intended to help the government assess a bidder's relevant experience.

• Contractor Information: Name, address, telephone number, and email.
• Type of Business: Options include Company, Co-Partner, Non-profit, Corporation, and Individual.
• Years of Experience: In the current line of work, as a prime contractor, and as a subcontractor.
• Relevant Projects: A section to list up to three most relevant projects performed within three years of the solicitation issuance date, including contract number, award amount, contact information for the project, date of contract completion, and a description of work performed.
• Current Contract Commitments: A section to list all current contract commitments, including contract number, award amount, contact information, and the percentage of completion.
• Past Performance Issues: Questions regarding failure to complete awarded work and whether work was completed by performance bond, with a follow-up for location and reasons if "yes."

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used to evaluate their experience and capability to perform the work required by the solicitation. Failure to provide complete or satisfactory information may impact the evaluation of the proposal.