Road Maintenance Service for the Umatilla National Forest

Amendment / Modification

• The Quality Assurance Surveillance Plan (QASP) has been updated to include the "Roadway Vegetation Maintenance diagram, Brushing".

• A revised QASP (ATCH-03 1240BE26Q0002-0001 QASP) has been issued, incorporating this change.

• The quotation due date has been extended to 3:00 pm Pacific Time on March 12, 2026.

• Quality Assurance Surveillance Plan (QASP)

• Quotation Due Date

• Bidders are granted an extension to submit their quotations. The new deadline is March 12, 2026, at 3:00 pm Pacific Time.

• Bidders should review the updated QASP, specifically the "Roadway Vegetation Maintenance diagram, Brushing" and the revised ATCH-03 1240BE26Q0002-0001 QASP.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Roadway Maintenance Service for the Umatilla National Forest, associated with Solicitation 1240BE26Q0002-0001. The QASP outlines the methods and procedures the USDA will use to monitor and evaluate the contractor's performance against the requirements in the Performance Work Statement (PWS).

• Purpose of QASP: To describe systematic methods for measuring performance, identifying required reports, and defining resources for evaluation.
• Relation to Contract: Details how the QASP relates to the contract, including procedures for revisions and surveillance adjustments based on performance.
• Performance Standards & AQLs: Defines performance standards and Acceptable Quality Levels (AQLs) for various tasks, including road surface maintenance and vegetation maintenance.
• Contractor & Government Responsibilities: Outlines the roles of the Contractor (implementing Quality Control Plan - QCP) and Government personnel (Contracting Officer - CO, Contracting Officer Representative - COR).
• Surveillance Methods: Describes methods like 100 percent inspection and performance standards/AQLs for quality assurance.
• Performance Ratings: Provides criteria for evaluating performance (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).
• Appendices: Includes specific maintenance standards for Roadway Surface Maintenance (Section 811) and Roadway Vegetation Maintenance (Section 842), along with a Standard Brushing Typical diagram and a Contract Daily Diary form.

This QASP is crucial for bidders as it details how their performance will be evaluated. Understanding the performance standards, AQLs, surveillance methods, and rating criteria will help potential vendors develop a robust Quality Control Plan (QCP) and accurately estimate resources and processes needed to meet or exceed contract requirements. It provides insight into the government's expectations for quality and how compliance will be measured.

Form / Attachment / Pricing Sheet

This document provides the CLIN (Contract Line Item Number) structure and pricing schedule for the opportunity. It details the specific services, estimated quantities, and units of measure required for both the base period and option periods.

• Base Period (April 15, 2026 - July 15, 2027): Includes various roadway surface maintenance tasks in the Umatilla National Forest (NF) South and North Zones, with estimated quantities in miles for different types of maintenance (e.g., double-lane passenger, single-lane passenger, high clearance, vegetation maintenance).
• Option Periods (April 15, 2026 - July 15, 2027): Similar roadway surface maintenance tasks are listed for option periods, also with estimated quantities in miles.
• Pricing Schedule: Columns for Unit Price and Total Price are provided, intended for bidders to complete.
• Schedule Notes: Clarifies that multiple awards may be made and outlines pricing submission options (all items, North Zone maintenance, South Zone maintenance, South Zone vegetation maintenance). It also provides instructions for invoicing and final invoice submission.

This document is critical for bidders to understand the scope of work in terms of specific maintenance tasks and quantities. Bidders must use this schedule to prepare their pricing proposals, indicating their unit and total prices for each CLIN. The notes on multiple awards and pricing submission options are important for strategic bidding.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Washington County, Walla Walla, Washington.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements. The document also provides information on how to handle occupations not explicitly listed in the determination.

Form / Attachment / Pricing Sheet

This document contains maps illustrating the routes for the FY25 North Zone Blading project within the Umatilla National Forest, specifically for the Pomeroy Ranger District and the Walla Walla Ranger District. It serves to visually define the areas and specific roads where blading activities are planned.

• Maps detailing road networks within the Pomeroy and Walla Walla Ranger Districts.
• Indication of "Single Lane" and "Double Lane" routes, likely signifying the type of blading or road condition.
• Road identification numbers (e.g., 4100000, 4400000, 6200000, 3100000).
• Geographic context including topography, other roads, and land boundaries.

This map is crucial for bidders to understand the physical scope and location of the FY25 North Zone Blading project. It helps in visualizing the specific roads and areas that will require blading services, aiding in the assessment of project complexity, resource needs, and logistical planning for proposal development.

Form / Attachment / Pricing Sheet

This document provides maps detailing the "FY25 North Zone Blading" project for the Umatilla National Forest, specifically for the Pomeroy Ranger District and the Walla Walla Ranger District. It outlines the routes designated for single-lane and double-lane blading operations.

• Map Series: The document consists of multiple map pages showing specific forest service roads (FSRs) identified for blading.
• Road Identification: Roads are color-coded to distinguish between "Single Lane" (orange) and "Double Lane" (yellow or orange with a thicker line) operations.
• Geographic Areas: Maps cover areas within the Pomeroy Ranger District and the Walla Walla Ranger District of the Umatilla National Forest.
• Scale and Legend: Each map includes a scale bar, a legend indicating lane types, and a disclaimer regarding data accuracy and source.

This document is crucial for potential bidders as it visually defines the scope and location of the road maintenance work. It helps bidders understand the specific routes, the extent of single vs. double lane work, and the geographical areas involved in the FY25 North Zone Blading project, which is essential for accurate bidding and proposal preparation.

Form / Attachment / Pricing Sheet

This document contains two maps (Map 1 and Map 2) that delineate the geographical areas for the T2025 South Zone Brushing Contract. These maps are crucial for bidders to understand the specific locations where brushing services are required.

• Map 1: Outlines a portion of the South Zone, showing various geographical features, roads, creeks, and specific areas designated for the contract. It includes a scale and directional indicators.
• Map 2: Details another section of the South Zone, also illustrating roads, creeks, and wildlife areas relevant to the contract. It also includes a scale and directional indicators.

These maps are essential for bidders to accurately assess the scope of work, plan logistics, and prepare a responsive proposal. They visually define the project boundaries and operational areas within the South Zone.

Form / Attachment / Pricing Sheet

This document contains maps related to the "2025 South Zone Blading Contract". These maps likely delineate the geographical areas or zones where blading services are to be performed.

• Map 1: Depicts a portion of the South Zone, showing terrain, roads, and boundaries. Includes "2025 South Zone Blading Contract Map 1" title.
• Map 2: Depicts another portion of the South Zone, also showing terrain, roads, and boundaries. Includes "2025 South Zone Blading Contract Map 2" title.

These maps are crucial for bidders to understand the geographic scope of the contract. They will help in assessing the logistics, travel, and operational requirements associated with performing blading services within the specified South Zone areas for the 2025 contract period.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This document is crucial for contractors to understand their obligations regarding employee compensation for contracts covered by the Service Contract Act.

• Wage Determination Number: 2015-5589, Revision No. 30, dated 12/03/2025.
• Geographic Area: State of Oregon, specifically the counties of Baker, Grant, Harney, Malheur, Morrow, Umatilla, Union, Wallowa.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding codes, titles, and minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and specific provisions related to Executive Order 13706 ($5.09 per hour or $203.60 per week).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines paid vacation and holiday provisions based on years of service.
• Conformance Process: Explains the process for requesting additional classifications and wage rates not listed in the determination.

This document directly impacts bidders by establishing the minimum labor costs for performing services under a contract in the specified Oregon counties. Bidders must use these wage rates and fringe benefits when calculating their proposals to ensure compliance with federal labor laws. Failure to adhere to these requirements can lead to contract violations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the fire protection and suppression requirements for contractors operating within the USDA Forest Service, Pacific Northwest Region. Its objective is to ensure contractor operations are conducted in a manner that prevents and controls fires.

• Fire Period: Specific fire prevention measures are effective from April 1 to October 31 annually, though dates may be adjusted by the Forest Service with advance notice.

• Fire Plan: Contractors must prepare and submit a fire plan in cooperation with the Contracting Officer before commencing operations.

• Compliance: Contractors must certify compliance with fire protection and suppression requirements before operations begin and update certification as operations change.

• Substitute Measures: The Contracting Officer may authorize substitute measures or waive requirements during periods of low fire danger.

• Emergency Measures: The Forest Service may require emergency measures, including shutting down operations, during fire emergencies.

• Fire Control: Contractors are responsible for preventing and suppressing fires in the project area, independently and in cooperation with the Forest Service. This includes prompt initial action using available personnel and equipment.

• Contractor Equipment: Contractors must provide necessary fire fighting tools and equipment, including fire extinguishers, shovels, axes, and spark arresters/mufflers on engines.

• Industrial Fire Precaution Levels (IFPL): Contractors must restrict operations according to the IFPL, which can be changed by the Forest Service. Levels include Closed Season, Partial Hootowl, Partial Shutdown, and General Shutdown, each with specific operational restrictions.

• Fire Security: When IFPL is "I" or higher, a designated person must perform fire security services, including monitoring, reporting, and taking suppression action.

• Blasting: Specific precautions are required for blasting operations when IFPL is "II" or greater, including a fire security person on site.

• The fire period is generally April 1 to October 31, but may be adjusted.

• Operations are within the USDA Forest Service, Pacific Northwest Region.

• Fire Tools: Contractors must furnish specific fire fighting tools (axes, hoes, shovels) in a marked, secure container.

• State Forest Laws: Contractors must comply with applicable State Fire Laws.

• Waivers: Waivers for specific activities may be issued in advance, requiring reduced risk of fire ignition or spread.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for Roadway Maintenance Service for the Umatilla National Forest, associated with Solicitation 1240BE26Q0002. It outlines the systematic methods the USDA will use to measure contractor performance against the requirements of the Performance Work Statement (PWS).

This QASP details how the government will monitor and evaluate the contractor's performance. Bidders should review this document to understand:

• Performance Standards and Acceptable Quality Levels (AQLs): The specific criteria and metrics used to define satisfactory performance for roadway surface maintenance and vegetation control.
• Surveillance Methods: How the government will conduct inspections and evaluations (e.g., 100 percent inspection, analysis of results).
• Performance Ratings: The criteria for 'Exceptional,' 'Very Good,' 'Satisfactory,' 'Marginal,' and 'Unsatisfactory' performance.
• Contractor and Government Responsibilities: The roles of the Contracting Officer (CO) and Contracting Officer Representative (COR) in the quality assurance process.
• Defect Definitions and Remedial Actions: How defects are identified, documented, and what actions are required from the contractor.
• Specific Requirements: Details on roadway surface maintenance (passenger car and high clearance roads) and vegetation maintenance, including standards for clearing, debris disposal, and invasive plant species control.

Understanding the QASP is crucial for bidders to align their Quality Control Plan (QCP) and operational approach to meet or exceed the government's quality expectations and avoid potential penalties.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for road maintenance services for the Umatilla National Forest, located in Pendleton, Oregon.

• Road Surface Maintenance: Includes maintenance on approximately 234.6 miles of single and double lane roads, and high clearance roads in the South Zone, and approximately 165.6 miles of single and double lane roads in the North Zone. Specific road segments and specifications are detailed in charts within the document.

• Roadway Vegetation Maintenance: Includes vegetation maintenance on an estimated 35.1 miles of single lane roads in the South Zone.

• Period of Performance (PoP): One base period of 15 months and one option period of 15 months. The estimated PoP starts April 15, 2026, and ends July 15, 2027.

• Place of Performance: North and South zones of the Umatilla National Forest, Pendleton, Oregon.

• General: This is a non-personal services contract. The contractor must furnish all labor, supervision, equipment, and transportation (unless government-furnished) for road maintenance activities.

• Work Plan: A work plan must be submitted within 14 calendar days of award, including key personnel, traffic control plan, safety plan, fire plan, quality control plan, FS overload permits, and equipment storage requests.

• Key Personnel: A Contract Manager and designated alternate must be provided, available during government working hours and on-site within one hour after regular working hours. Their information must be submitted within 7 calendar days of award.

• Deliverables: Contractor Quality Control Plan, Proposed Project Plan, and Key Personnel.

• Work must comply with Acceptable Quality Levels (AQL) 811 for road surface maintenance and 842 for vegetation maintenance, with a target AQL of 90%.

• Non-Personal Services: The contract is for services, not for personal labor.

• Quality Assurance: Work must adhere to the Quality Assurance Surveillance Program (QASP) detailed in ATCH-3.

• Attachments: Maps detailing specific road segments for blading and brushing are referenced as enclosures.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure Road Maintenance Service for the Umatilla National Forest. The acquisition is set-aside for small business concerns. The Umatilla National Forest requires roadway surface and vegetation maintenance on approximately 269.7 miles of road in the south zone and 165.6 miles in the north zone.

• Roadway surface maintenance

• Vegetation maintenance

• Work to be performed in the North and South zones of the Umatilla National Forest, Pendleton, Oregon.

• Contract Type: Firm Fixed Price contract(s).

• Period of Performance (POP): One base period of 15 months and one option period of 15 months. Estimated POP Start Date: April 15, 2026; Estimated POP End Date: July 15, 2027.

• NAICS Code: 237310 – Highway, Street, and Bridge Construction.

• Small Business Size Standard: $45,000,000.

• Quotations are requested and will be submitted electronically via email to thomas.hammerle@usda.gov.

• Offers shall be submitted in two volumes: Volume I, Technical Proposal and Volume II, Price Proposal.

• Key deadlines: Site Survey (Feb 16-19, 2026), Submission of Quotations (No Later than 5 March 2026, 3:00 PM Pacific).

• Evaluation: Quotes will be evaluated based on price, past performance, and technical capability, with award made to the offeror(s) representing the best value to the Government.

• Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• This acquisition is a Total Small Business Set-aside.

• Offerors must have an active entity registration in the System for Award Management (SAM.gov).

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed at www.acquisition.gov.

• Attachments include CLIN Structure/Pricing, Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), Fire Protection and Suppression, and Wage Determinations for Oregon and Washington.

• A post-award conference is required within 30 days after contract award.