Road Maintenance Service for the Wallowa-Whitman National Forest

Amendment / Modification

This amendment to the solicitation/modification of contract (1240BE26Q0001-0001) makes the following changes:

• Quotation Due Date Extension: The due date for quotations has been extended from February 24, 2026, to March 3, 2026, at 3:00 PM Pacific Time.

• Solicitation Update: The solicitation document (1240BE26Q0001-0001_WAL_SOL) has been updated to incorporate Executive Order 14275, "Restoring Common Sense to Federal Procurement," which includes a "Revolutionary FAR Overhaul."

• Clarification on Multiple Awards: The amendment clarifies that multiple awards may be made from this solicitation. Contractors have the option to submit pricing for a selection of contract line items.

• Typographical Error Correction: Typographical errors in the Performance Work Statement (PWS) have been corrected. Specific changes are noted in bold blue within ATCH-02_1240BE26Q0001-0001_PWS.

• Solicitation document (1240BE26Q0001-0001_WAL_SOL)

• Performance Work Statement (PWS) (ATCH-02_1240BE26Q0001-0001_PWS)

• CLIN-Structure-Pricing (ATCH-01_1240BE26Q0001-0001_CLIN-Structure-Pricing)

• The deadline for submitting quotations has been extended to March 3, 2026.

• Contractors may submit pricing for individual CLINs, not necessarily all items.

Form / Attachment / Pricing Sheet

This document lists and describes acceptable dump site locations for material removed during ditch and drainage maintenance activities for FSR 39.

• MP 1: Left Hand pullout, bench is all dump material. Instructions for dumping on top or at base.
• MP 12.8: FSR 3950 Jct., 0.1 mi down 3950, to the right is a rock pit with a visible dump location in the back.
• MP 16.2: Red Rock hairpin corner. Material can be used as a berm on the outside of the corner, maintaining shape and not encroaching on the current "wall".
• MP 29.1: Across from FSR 3965, a small, decommissioned road where material can be placed as tank traps. Existing material present; do not overfill or encroach on ditch line.
• MP 30: Lonesome rock pit, drive up to dig site for a visible dump location.
• MP 34.1: Right Hand pullout, a visible dump site at the far back.

This information is critical for bidders to understand where excavated material from ditch and drainage maintenance can be disposed of. It outlines specific locations and provides brief instructions or constraints for each site. Bidders must adhere to these designated dump sites and are cautioned against overfilling or encroaching on existing structures. The COR has discretion over dump sites and material amounts, and may establish alternate sites.

Form / Attachment / Pricing Sheet

This document appears to be a map and routing information related to a specific location, likely for a Forest Service project. It provides driving directions from Joseph, OR to NF-39, Halfway, OR, detailing the route, distance, and estimated travel time. It also includes a more detailed map of Forest Service owned land north of Zumwalt Prairie, east of Highway 3, and west of the Imnaha River/Snake River, with various roads and trails indicated.

• Driving directions with start and end points, distance (35.0 miles), and estimated time (1 hr 21 min).
• A detailed map showing Forest Service land boundaries, ownership, roads (County, Arterial, Collector, Local), trails, and geographical features (rivers, creeks, ridges, buttes).
• A legend explaining map symbols for roads, trails, and ownership.
• Scale indicators (1:24,000 and 1:62,500).
• Disclaimer regarding data accuracy and source.

This document is relevant to bidders as it provides critical logistical and geographical information for accessing project sites or understanding the operational environment. The detailed map may be essential for planning site visits, understanding access routes for equipment and personnel, and assessing the terrain and infrastructure relevant to the opportunity. Bidders should review the map to understand the specific areas of Forest Service land and the road/trail network that may be pertinent to the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific areas of Oregon.

• State and Area: Oregon Counties of Baker, Grant, Harney, Malheur, Morrow, Umatilla, Union, Wallowa.
• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour) are detailed.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining specific requirements and rates for 2025.
• Vacation and Holidays: Details the paid vacation accrual (based on years of service) and the minimum number of paid holidays (eleven) required.
• Conformance Process: Outlines the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This wage determination is crucial for any bidder responding to a solicitation that requires services covered by the Service Contract Act in the specified Oregon counties. Bidders must ensure their proposed labor costs and wage rates comply with these minimums to be considered compliant. It directly impacts the cost of labor for the contract and must be factored into proposal pricing.

Form / Attachment / Pricing Sheet

This document outlines the fire protection and suppression requirements for contractors operating within the USDA Forest Service, Pacific Northwest Region. It details specific measures and equipment necessary to prevent and control fires during operations.

• Fire Period: April 1 to October 31 annually, subject to change by the Forest Service.
• Fire Plan: Contractors must prepare and submit a fire plan in cooperation with the Contracting Officer.
• Compliance: Adherence to State Forest Laws and specific fire precautionary measures is mandatory.
• Fire Precautions: Includes regulations on smoking, open fires, required fire extinguishers and shovels for various equipment (trucks, tractors, power saws), and spark arresters/mufflers for internal combustion engines.
• Emergency Measures: The Forest Service may require operations to shut down during fire emergencies.
• Fire Control: Contractors are responsible for preventing and suppressing fires, and must make personnel and equipment available for initial attack and assistance.
• Industrial Fire Precaution Levels (IFPL): Details different levels of restrictions (Closed Season, Partial Hootowl, Partial Shutdown, General Shutdown) based on fire danger, dictating permissible activities and operating hours.
• Fire Tools: Specifies the minimum required fire fighting tools to be furnished by the contractor.
• Fire Security: Requirements for designated personnel to perform fire watch and suppression duties when IFPL is "I" or higher.
• Blasting: Specific precautions and personnel requirements when blasting is conducted under certain IFPLs.

This document is critical for any bidder involved in operations within the National Forest that could pose a fire risk. It clearly defines the mandatory safety equipment, operational restrictions, and responsibilities related to fire prevention and suppression, which will directly impact operational planning, costs, and compliance. Bidders must understand these requirements to accurately estimate resources and ensure they can meet the Forest Service's stringent safety standards.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for "Road Maintenance Service for the Wallowa-Whitman National Forest, Cashe Creek / FSR 3900" under Solicitation 1240BE26Q0001. It outlines the procedures and guidelines the USDA will use to ensure the contractor meets the performance standards and acceptable quality levels (AQLs) specified in the Performance Work Statement (PWS).

This QASP details how the government will monitor and evaluate the contractor's performance. It defines:

• Performance Standards and Acceptable Quality Levels (AQLs): Specifies the expected level of contractor performance and the acceptable deviation from those standards for various tasks, including surface maintenance, drainage system maintenance, and vegetation management.
• Government Responsibilities: Outlines the roles of the Contracting Officer (CO) and Contracting Officer Representative (COR) in contract administration, surveillance, and evaluation.
• Surveillance Methods: Describes the government's tools and methods for monitoring contractor performance, including visual inspection, analysis of results, and performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).
• Appendices: Includes detailed maintenance standards and quality levels for specific tasks (Roadway Surface Maintenance, Roadway System Drainage Maintenance, Roadway Vegetation Maintenance) and a sample Contract Daily Diary form.

Bidders can use this document to understand the government's quality expectations, how their performance will be measured, and the criteria for acceptable work, which can inform their proposal development and operational planning.

Performance Work Statement (PWS)

This PWS outlines the requirements for road maintenance services on the Wallowa-Whitman National Forest (WMO) and Wallowa County Road systems.

Services include Vegetation Maintenance, Surface Maintenance, and Drainage Structure Maintenance. The contractor is responsible for providing all labor, supervision, equipment, and transportation necessary for these activities, adhering to federal, state, and local laws and regulations.

• Roadway Surface Maintenance (811): Making roads passable and providing drainage by smoothing and shaping native or aggregate surfaced roads, including traveled ways, shoulders, turnouts, and intersections. This includes removing unsuitable materials and compacting surfaces as needed.

• Roadway Drainage System Maintenance (834): Cleaning and reconditioning roadway drainage systems such as culverts, ditches, inlet and outlet channels, and catch basins to ensure proper water flow.

• Roadway Vegetation Maintenance (842): Removing vegetation, including trees, from the road prism that interferes with traffic, obscures signs, impedes water flow, or obstructs drainage structures. This includes cutting brush to specific diameters and heights.

• Work must comply with Acceptable Quality Levels (AQL) specified for each task (e.g., AQL 95% for Surface Maintenance and Drainage Maintenance, AQL 95% for Vegetation Maintenance).

• A Contractor Quality Control Plan (QCP) is required.

• Base Period: November 15, 2026, to November 30, 2026

• Option Period: June 15, 2026, to November 30, 2026

• Location: Wallowa Mountains Ranger District, Wallowa-Whitman National Forest.

• Contractor Work Plan: Must be submitted within 14 calendar days of award and include a Traffic Control Plan, Safety Plan, and Fire Plan.

• Contractor Quality Control Plan: Must be developed and maintained.

• Contractor Property Plan: Must be submitted within 14 calendar days of award.

• Key Personnel: A Contract Manager and designated alternate must be provided, available during government working hours, and on-site within one hour after regular working hours. Their contact information must be submitted within 14 calendar days of award.

• Government-furnished property is not applicable (N/A).

• Contractor may store equipment and materials within the Wallowa-Whitman National Forest with COR approval.

• ANNEX A, WMO Road Maintenance Maps

Form / Attachment / Pricing Sheet

This document provides the CLIN (Contract Line Item Number) structure and pricing schedule for the opportunity. It details the specific services, estimated quantities, units of issue, and provides fields for unit and total pricing.

• Base Period (15 April 2026 - 30 Nov 2026):
  • CLIN 0001: Cash Creek Roadway Surface Maintenance (Estimated 10.4 miles)
  • CLIN 0002: Cash Creek Roadway Drainage System Maintenance (Estimated 3.2 miles)
  • CLIN 0003: FSR 3900 Roadway Drainage System Maintenance (Estimated 30 miles)
  • CLIN 0004: Cash Creek Roadway Vegetation Maintenance (Estimated 3.9 miles)
• Option Period (15 June 2026 - 30 November 2026):
  • CLIN 1001: FSR 3900 Roadway Drainage System Maintenance (Estimated 5 miles)
• Fields for Unit Price and Total Price are provided for each CLIN.
• A section for Vendor, Authorized Representative, Signature, Date, UEI, and Contact Information is included.
• Schedule Notes provide guidance on invoicing, multiple awards, and final invoice statements.

Bidders must use this document to structure their pricing proposals. It outlines the specific services and estimated quantities for which pricing is required, including a base period and an option period. The schedule notes also provide important administrative details regarding invoicing and contract closeout.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) for Road Maintenance Service for the Wallowa Mountains Ranger District, Wallowa Whitman National Forest. The acquisition is a Total Small Business Set-aside.

• Roadway surface maintenance on an estimated 10.4 miles of road.

• Roadway Drainage System Maintenance on an estimated 35.2 miles of road (including 5 option miles).

• Roadway Vegetation Maintenance on an estimated 3.9 miles of road.

• A Performance Work Statement (PWS) is provided as ATCH-2.

• Contract Type: Firm Fixed Price.

• Period of Performance (POP): One base period of 7 months and one option period of 5 months.

  • Base Period: April 15, 2026 - November 30, 2026
  • Option Period One: June 15, 2026 - November 30, 2026

• NAICS Code: 237310 – Highway, Street, and Bridge Construction.

• Small Business Size Standard: $45,000,000.

• PSC Code: Z1LB, Maintenance of Highways/Roads/Streets/Bridges/Rail.

• Submission Deadline: No later than February 24, 2026, 3:00 PM Pacific.

• Submission Method: Electronically via email to thomas.hammerle@usda.gov.

• Offer Structure: Submit in two volumes: Volume I (Technical Proposal) and Volume II (Price Proposal). Each volume should be a separate attachment.

• Evaluation: Quotes will be evaluated comparatively based on price, past performance, and technical capability. The government will select the quote representing the best benefit.

• Key Personnel: Project Lead must be identified in the Technical Proposal with a brief resume.

• Past Performance: A list of similar projects completed in the past three years is required.

• Representations and Certifications: A SAM.gov copy is required with Volume I.

• This acquisition is a Total Small Business Set-aside.

• Offerors must have an active entity registration in the System for Award Management (SAM.gov).

• Multiple awards may be made.

• Site surveys are available by appointment between February 6-19, 2026. Contact Brandon Barnett.

• Questions regarding the solicitation should be directed to Thomas Hammerle.

• A list of attachments is provided, including CLIN Structure Pricing (ATCH-1), PWS (ATCH-2), and QASP (ATCH-3).