Roadway vegetation maintenance services (842) for the Whitman Ranger District, Wallowa Whitman National Forest, Baker City, OR.

Performance Work Statement (PWS)

This PWS outlines the requirements for roadway vegetation maintenance services within the Wallowa-Whitman National Forest, specifically in Baker and Union counties. The goal is to maintain road systems by removing vegetation that interferes with traffic, obscures signs, or impedes water flow.

• Roadway Vegetation Maintenance (Task 842): Removal of vegetation, including trees, from the entire road prism. This includes cutting vegetation less than or equal to 9 inches in diameter (measured 6 inches above ground), vegetation within 5 feet of culvert inlets, and vegetation to provide 14 feet of overhead clearance. It also involves cutting vegetation horizontally within 6 feet of cut slope ditch lines and fill slope hinge points.

• Debris Management: Removal of debris from road surfaces and ditches. Standing live trees and snags under 9" DBH are to be thinned, masticated, and scattered, with resulting woody debris no more than 1 foot deep and averaging 12" in size.

• Exclusions: No vegetation removal within 10 feet of fish-bearing streams. No debris piles allowed at culvert outlets.

• Measurement: Work is measured along the centerline of the road, paid by the mile.

• Base Period: August 1, 2026, to November 27, 2026.

• Location: Wallowa-Whitman National Forest, Baker and Union counties, Oregon.

• Contractor Work Plan: Submit within 14 calendar days of award, including Traffic Control Plan, Safety Plan, and Fire Plan.

• Contractor Quality Control Plan (QCP): Develop and maintain.

• Contractor Property Plan: Submit within 14 calendar days of award for storage of equipment and materials.

• Key Personnel: Provide a Contract Manager and designated alternate, available during government working hours and on-site within one hour after regular hours. Submit contact information within 14 calendar days of award.

Work must comply with Acceptable Quality Levels (AQLs) for Roadway Vegetation Maintenance as listed in the Quality Assurance Surveillance Program (QASP), Appendix A.

• Baker County (Base): Approximately 38.8 miles.

• Union County (Base): Approximately 17.0 miles.

• Baker County (Optional): Approximately 32.1 miles.

• Union County (Optional): Approximately 12.3 miles.

• This is a non-Personnel Services Contract.

• Contractor is responsible for the security of any contractor property stored on Government lands.

• Government Furnished Property: N/A.

• Travel: Not used.

• Security Requirements: Not Used.

• Data Rights: Not Used.

• Section 508 - Electronic and Information Technology Standards: Not Used.

• ANNEX A, WW Road Vegetation Maintenance Maps

Form / Attachment / Pricing Sheet

This document contains maps related to "C04. ANNEX A, WW Road Vegetation Maintenance Maps.pdf". These maps likely delineate specific areas or routes relevant to vegetation maintenance within the Wallowa-Whitman National Forest, potentially for a contract or project.

• Detailed topographical maps showing roads, creeks, elevation lines, and various land features.
• Marked areas and routes, some with handwritten annotations (e.g., "1140", "160", "2665", "1210", "1920", "6510", "4350", "1044", "7380", "7386", "1040").
• Boundaries of National Forest land and ranger districts.

Bidders should review these maps to understand the geographical scope and specific locations pertinent to vegetation maintenance activities. The annotations may indicate specific routes, areas of interest, or project zones that require attention. This information is crucial for planning, estimating resources, and executing any related work.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Roadway Vegetation Maintenance Services (NAICS Code 237310) for the Whitman Ranger District, Wallowa Whitman National Forest, Baker City, OR. The acquisition is a Total Small Business Set-Aside.

• Roadway vegetation maintenance services for approximately 55.8 miles, with an additional 44.4 optional miles.

• Detailed requirements are specified in ATCH-2_PWS_1240BE26Q0046 (Performance Work Statement).

• Anticipated contract type: Firm-Fixed Price.

• Period of Performance: August 1, 2026, through November 27, 2026 (four-month base period).

• Estimated value: Not explicitly stated, but pricing for all items is required.

• Quotes are due by 3:00 PM Pacific Time on July 8, 2026, via email to thomas.hammerle@usda.gov.

• Offers must be submitted in two volumes: Volume I (Technical Proposal) and Volume II (Price Proposal).

• Evaluation will be based on best value to the Government, considering price and other factors. The Government will select the quote representing the best benefit.

• Past performance and technical capability will be key evaluation factors for the technical proposal.

• The price proposal must include a completed Schedule of Items/Price Schedule (ATCH-1).

• This acquisition is set-aside for small business concerns.

• The small business size standard is $34,000,000.00.

• Applicable clauses and provisions are incorporated by reference (FAR and AGAR).

• A site survey is encouraged between June 8-12, 2026.

• Questions are due by June 24, 2026, at 3:00 PM Pacific Time, via email to thomas.hammerle@usda.gov.

• Offerors must have an active SAM.gov registration.

• Prices must be held firm for 90 calendar days from the offer receipt date.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for a specific geographic area.

• Geographic Area: Oregon Counties of Baker, Grant, Harney, Malheur, Morrow, Umatilla, Union, and Wallowa.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Cleaner, Electrician, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specifics on Health & Welfare and Paid Sick Leave (EO 13706) are detailed.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) for certain contracts.
• Footnotes: Includes specific conditions for certain occupations, such as Computer Employees and Air Traffic Controllers.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed.

This wage determination is crucial for any bidder on a Service Contract Act-covered contract within the specified Oregon counties. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these rates can lead to non-compliance and potential penalties.

Form / Attachment / Pricing Sheet

This document provides the schedule of items and pricing for the opportunity. It details the services to be procured, quantities, and the period of performance. Bidders are required to use this schedule to submit their pricing.

• Period of Performance (POP): 1 August 2026 through 27 November 2026.

• Base Period Items:

  • Baker County Roadway Vegetation Maintenance (estimated 38.8 miles)
  • Union County Roadway Vegetation Maintenance (estimated 17.0 miles)

• Option Period Items:

  • Option Item. Baker County Roadway Vegetation Maintenance (estimated 38.8 miles)
  • Option Item. Union County Roadway Vegetation Maintenance (estimated 12.3 miles)

• Fields for Unit of Issue, Unit Price, and Total Amount are provided for each item.

• The document includes signature blocks for Vendor and Vendor Authorized Representative, along with Unique Entity Identifier (UEI) and contact information.

• Bidders must complete and submit pricing for all CLINs (Contract Line Item Numbers) based on this schedule.

• The government intends to award a Firm Fixed Price Contract.

• Invoices are to be submitted via IPP in the units specified.

• Specific instructions are provided for the final invoice number format and content.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for Roadway Maintenance Service for the Whitman Ranger District, Wallowa Whitman National Forest. It outlines the procedures and guidelines the USDA will use to ensure the contractor meets the performance standards and service levels required by the contract. The QASP details how the government will monitor and evaluate the contractor's performance against the Performance Work Statement (PWS).

• Purpose of QASP: To describe systematic methods for measuring performance, identifying required reports, and evaluating contractor performance against PWS standards.
• Relation to Contract: Outlines how the QASP relates to the contract, including potential revisions and surveillance progression based on performance.
• Contractor and Government Responsibilities: Defines the roles of the Contractor (implementing Quality Control Plan - QCP) and Government personnel (Contracting Officer - CO, Contracting Officer Representative - COR) in monitoring and evaluating performance.
• Surveillance Methods: Details methods for quality assurance, including 100 percent inspection and performance standards with Acceptable Quality Levels (AQLs).
• Performance Standards and AQLs: Defines performance standards and AQLs for various tasks, including allowable deviations and criteria for "substantially complete" work.
• Non-Performance: Describes procedures for addressing non-performance, including documentation and remedial actions.
• Appendices: Includes Appendix A with Maintenance Standards and Quality Levels (Roadway Surface Maintenance, Roadway Vegetation Maintenance) and Appendix B, a sample USDA Forest Service Contract Daily Diary form.

This document is crucial for bidders as it details the government's methodology for evaluating their performance. Understanding the QASP helps potential bidders to:

• Comprehend the specific performance standards and Acceptable Quality Levels (AQLs) they will be held to.
• Identify the government's surveillance methods and reporting requirements.
• Understand the roles and responsibilities of government personnel (COR, CO).
• Recognize the consequences of non-performance and the potential for remedial actions.
• Align their own Quality Control Plan (QCP) with the government's surveillance approach.