Robotic Arm Replacement and Scheduling Software In

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quote (RFQ) by the United States Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD), on behalf of the Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR). The requirement is for one Robotic Arm Replacement and Scheduling Software Integration Services for an Automated High Throughput Imaging Platform.

• One (1) robotic arm system with required mounting hardware and software integration components.

• The robotic system must be multi-axis, suitable for laboratory automation, and support handling of SBS-compliant microplates (6-, 96-, 384-, and 1536-well formats).

• It must provide sufficient horizontal and vertical reach to access the existing robotic mounting table, three vertically configured auxiliary plate hotels, and the CV8000 instrument nest.

• The system must integrate with the existing scheduling software, interface with Yokogawa CV8000 instrument control software, and allow automated execution of plate transfer sequences.

• Compatibility with existing safety shielding, interlocks, and barcode readers is required.

• Onsite training for up to four users on operation, troubleshooting, and maintenance is required within ten business days after installation.

• Contract Type: Firm Fixed-Price Order.

• Period of Performance: To be completed at time of award.

• Delivery: Within 12 weeks of award, F.O.B. Destination.

• Installation: Within ten business days of delivery, performed by or under the direct supervision of an OEM certified technician.

• Warranty: At least 12-months from date of installation against defects in design, material, or manufacture.

• Estimated Value: Total fixed price is TBD.

• Proposal Submission Deadline: May 21, 2026, no later than 9 AM Eastern Time.

• Questions Deadline: May 13, 2026, no later than 12 PM Eastern Time.

• Submission Method: Email to Melissa_Onyszko@ibc.doi.gov.

• Evaluation Criteria: Award will be made to the offeror presenting the best value, considering technical solution and price. The technical solution is more important than price.

• Quote Requirements: Include name/address, POC, solicitation number, UEI, completed Provisions (Attachment 1), technical quote detailing capability, firm-fixed-price quote in Excel format, and assumptions (if any). A Voluntary Product Accessibility Template (VPAT) is also required (Attachment 5).

• This is a set-aside for small business concerns.

• NAICS Code: 334516 “Analytical Laboratory Instrument Manufacturing” (size standard 1,000 employees).

• Product Service Code: 6650 "Optical Instruments, Test Equipment, Components and Accessories."

• Offerors must be registered in SAM.gov.

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed at www.acquisition.gov.

• Digital accessibility conformance to HHS Section 508 standards is required for all ICT deliverables.

• Offerors must hold prices firm for at least 90 calendar days.

Form / Attachment / Pricing Sheet

This document is an image attachment, likely intended to visually represent equipment or a setup related to a SAM.gov opportunity. It does not contain textual information that can be summarized for a bidder's direct use in proposal preparation.

N/A

As an image, this attachment does not provide specific requirements, deadlines, or contractual details. Its relevance to bidders is limited to providing a visual context, if any, to the opportunity. No actionable information for proposal development can be extracted.

Form / Attachment / Pricing Sheet

This document is the Voluntary Product Accessibility Template® (VPAT®), Revised Section 508 Edition, Version 2.5Rev. It is used by vendors to document their product's conformance with accessibility standards and guidelines. The purpose of the resulting Accessibility Conformance Report is to help customers and buyers assess the accessibility of Electronic and Information Technology (ICT) products and services.

• Standards/Guidelines Covered: This edition covers Web Content Accessibility Guidelines 2.0 and Revised Section 508 standards (published January 18, 2017, corrected January 22, 2018).
• Structure: The document provides instructions for vendors on how to complete the VPAT, including essential requirements and best practices for authors. It is broken into sections covering:
  • Essential Requirements and Best Practices for ICT Vendors
  • The VPAT itself, which includes tables detailing success criteria for different levels (A, AA, AAA) and categories (e.g., Software, Hardware, Support Documentation).
• Conformance Levels: Vendors report conformance using terms like 'Supports,' 'Partially Supports,' 'Does Not Support,' and 'Not Applicable.'
• Required Content for Reports: Reports must include a title, product name/version, report date, product description, contact information, notes, evaluation methods used, applicable standards/guidelines, and tables for each standard/guideline with conformance levels and remarks.

Vendors responding to solicitations that require accessibility conformance must use this template (or a similar one) to document their product's compliance with Section 508 and WCAG standards. This document outlines the specific criteria and format required for such documentation, ensuring consistency and clarity in accessibility reporting.

Form / Attachment / Pricing Sheet

This document is an image attachment, likely intended to provide visual context for a piece of equipment related to a SAM.gov opportunity. It appears to show a laboratory automation system, possibly a plate handler with a robotic arm, manufactured by Yokogawa.

• The image displays a Yokogawa automated system with a robotic arm.
• It includes racks designed to hold multiple plates or samples.
• Safety warnings and emergency stop buttons are visible.

This visual aid may help bidders understand the type of equipment or technology involved in the opportunity, potentially assisting in assessing their capability to meet requirements or in visualizing the scope of work if the opportunity involves such systems.

Form / Attachment / Pricing Sheet

This document appears to be an "INFO CARD" or label attached to a piece of equipment, likely a scientific instrument. It contains operational information and warnings.

• Warnings: Includes "DANGER" and "WARNING" labels, indicating potential hazards associated with the equipment.
• Operational Information: Displays "TEMP C" (temperature in Celsius), "LPOC" (likely a status indicator), and "CONTACTS".
• Voltage Information: "110 V" indicates the operating voltage.
• Manufacturer/Model Information: "YOKOGAWA" is visible, suggesting the manufacturer. A model number or identifier "25" is also present.
• Date/Office Information: "Office Lacr 2006101" and "Oker 2025" are present, possibly related to internal tracking or calibration.

This "INFO CARD" is likely an attachment to a larger solicitation or specification. Bidders should note any operational requirements, safety precautions, or equipment identification details that may be relevant to the opportunity. It does not appear to contain pricing or direct submission instructions but provides context about the equipment involved.

Form / Attachment / Pricing Sheet

This document, "Attachment 1: Contract Certifications and Provisions," outlines required certifications and provisions that must be completed and returned by offerors with their quote. It details specific Federal Acquisition Regulation (FAR) and Department of Health and Human Services Acquisition Regulation (HHSAR) clauses relevant to the solicitation.

• FAR Provisions: Includes clauses on authorized deviations in provisions (52.252-5) and prohibition on contracting with entities requiring internal confidentiality agreements (52.203-18). It also covers representation of limited rights data and restricted computer software (52.227-15).
• HHSAR Provisions: Details the Information and Communication Technology (ICT) Accessibility Notice (352.239-78), requiring compliance with Section 508 accessibility standards and submission of accessibility checklists or conformance reports.
• DIAR Provisions: Addresses the Use and Disclosure of Proposal Information (DIAR 1452.215-71), defining "Trade Secret" and "Confidential commercial or financial information" and outlining the process for marking and handling such information within proposals.

Bidders must carefully review these provisions and complete any required forms or representations. Key areas of focus include:

• Understanding and complying with ICT accessibility standards and submitting required documentation.
• Properly identifying and marking any trade secrets or confidential commercial/financial information within their proposals.
• Acknowledging and adhering to the FAR and HHSAR clauses as they pertain to the contract and proposal submission.