Roof leakage inspection and repair

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for Roof Leakage Inspection and Repair services for the U.S. Embassy in Windhoek, Namibia. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Roof Leakage Inspection and Repair services.

• Bidders must follow instructions in Section J of the solicitation.

• Quotations must be in English.

• Incomplete quotations will not be accepted.

• The contract type and period of performance are not specified in this cover letter.

• Pre-proposal Conference: June 16, 2026, at 09h00 (local time) at 20 Epukiro Street.

• Quotation Due Date: June 25, 2026, at 17h00 local time.

• Submission Method: Sealed envelope marked "Quotation Enclosed for 19WA8026Q0017 - Roof Leakage Inspection and Repair" addressed to the Contracting Officer, U.S. Embassy Windhoek, 38 Metje Street, Klein Windhoek, Windhoek, Namibia.

• Electronic Submission: Alternatively, quotations can be submitted electronically to windhoekbidsubmission@state.gov. Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. Individual file size must not exceed 15MB; larger submissions must be split into multiple emails, each under 15MB.

• Evaluation: Award will be based on the lowest price from a responsible company. Discussions may be held if needed.

• SF-18

• Section A, Pricing

• Section L, Representations and Certifications

• Additional information as required in Section J

• DBA Insurance Quote

• Not specified in this document.

• Direct questions regarding the solicitation to whkproc@state.gov.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for "Roof Leakage Inspection and Repair" services at multiple project locations within Namibia. The government is seeking qualified offerors to perform comprehensive roof inspections, identify sources of leakage, document current conditions, and execute necessary repairs.

Inspection Phase:

• Conduct comprehensive roof inspections to identify leakage sources.
• Document roof condition with photographs and detailed notes.
• Identify affected areas, extent of water damage, and underlying causes.
• Assess structural integrity of roof components, decking, and support structures.
• Check flashing, valleys, penetrations, and drainage systems.
• Provide detailed inspection reports with findings and recommendations.

Repair Work:

• Repair all identified roof leakage points using industry best practices.
• Replace damaged roofing materials with matching design and color.
• Address underlying structural issues contributing to leakage.
• Replace or repair damaged flashing, valleys, and roof penetrations.
• Seal and waterproof repaired areas with premium-grade sealants.
• Ensure proper drainage and water flow.

Materials:

• All materials must be premium grade, from reputable manufacturers, and match existing roof specifications (type, color, design/profile).
• Materials must meet or exceed original manufacturer specifications and carry manufacturer warranties.
• Recommended materials include top-tier roofing products, high-performance underlayment, corrosion-resistant flashing, premium sealants, and manufacturer-recommended fasteners.

Workmanship Standards:

• Work to be performed by qualified, experienced roofing professionals.
• Compliance with local building codes and regulations.
• Adherence to manufacturer installation guidelines.
• Proper safety protocols and site protection measures.
• Minimal disruption to property occupants.

Quality Assurance:

• All work to be completed to professional industry standards.
• Conduct water testing to verify leak resolution.
• Final inspection of all repaired areas.
• Clean-up and disposal of debris and old materials.
• Provide warranty documentation for materials and workmanship.

Deliverables:

• Pre-repair inspection reports.
• Photographic documentation (before, during, and after).
• Detailed list of materials used.
• Material and workmanship warranty certificates.
• Final completion report with maintenance recommendations.
• As-built documentation of repairs.

Warranty:

• Minimum 1 Year warranty.

• Full manufacturer warranties on all materials.

• The RFQ is for construction services.

• The period of performance is not explicitly stated but implied by the need for inspection and repair.

• The magnitude of the construction project is anticipated to be within a certain price range (not specified in this section).

• Quotations must be submitted by 06/25/2026 at 17:00 hrs.

• Offerors must be technically qualified and financially responsible.

• Minimum qualifications include understanding English, having an established business in Namibia (or plans to establish within 30 days), construction experience, necessary personnel/equipment/resources, local licenses/permits, local insurance, ability to post performance security, no adverse criminal record, and no political/business affiliations contrary to U.S. interests.

• Quotations must consist of Standard Form 18 with completed Attachment 1, Commercial Evaluation, and Technical Proposal.

• Submission can be mailed or hand-delivered to the U.S. Embassy Windhoek or submitted electronically to windhoekbidsubmission@state.gov.

• Award will be made to the lowest priced, acceptable, responsible quoter.

• Evaluation criteria include ability to comply with performance period, satisfactory record of integrity, necessary organization/experience/skills, necessary equipment/facilities, and overall qualification/eligibility.

• The RFQ is for a "SMALL PURCHASE SET-ASIDE" (52.219-4).

• A site visit is scheduled for June 16, 2026, at 09:00 at 20 Epukiro Street.

• Offerors must include Defense Base Act (DBA) insurance premium costs.

• The document includes numerous FAR clauses and DOSAR clauses related to contract administration, safety, and other requirements.