Roof Repair and Weather Proofing for the Santa Fe Service Unit

Form / Attachment / Pricing Sheet

This document provides reference photographs of the business building, specifically highlighting key areas relevant to facilities maintenance and operations. It serves to visually inform potential bidders about the physical environment associated with the opportunity.

• Photographs of the main Business Building.
• Images of the Dental Clinic area.
• Pictures of the OEHE Building.
• Photos of the Facilities Maintenance Shop.

These visual aids help bidders understand the physical scope and context of the facilities for which services may be required. They can assist in assessing the current state of the buildings and grounds, which may inform their understanding of potential maintenance, repair, or operational requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Roof Repair Services for the Santa Fe Indian Health Center, Santa Fe, NM. The acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns, with a cascading set-aside for other small businesses if competition is insufficient.

• Primary Scope: Repair and weatherproofing of the existing low-slope metal roofing system on the Business Building to prevent water/rodent intrusion, improve protection, and restore roof edge sealing and drainage.

• Additional Scope: Roof condition assessments and limited spot repairs on three outbuildings (OEHE Building, Dental Building, Maintenance Shop).

• Specific Tasks:

  • Roof edge repairs and closure installation.
  • Roof penetration and seam repairs.
  • Gutter and drainage cleaning and reinstallation.
  • Visual roof inspections and minor preventive maintenance on outbuildings.

• Materials: Must be compatible with the existing ProPanel-style metal roofing system. Includes closure strips, sealants, fasteners, and flashing.

• Warranty: Minimum one (1) year for workmanship.

• Contract Type: Single firm-fixed price type order.

• Period of Performance (POP): One-year base period (TBD/2026 – TBD/2027).

• Estimated Value: Not explicitly stated, but NAICS code 238160 with a small business size standard of $19.0M.

• Submission: Quotes organized into three volumes: Technical Qualifications, Past Performance, and Price. Includes SF-1449, IHS IEE Representation Form, and any amendments.

• Evaluation: Best-value tradeoff evaluation based on Technical Capability (minimum 5 years experience required), Past Performance (recency and relevance), and Price. Technical Capability and Past Performance are more important than Price.

• Key Deadlines: Offer Due Date: 06/29/2026 1700 MDT. Prices valid for at least 90 days.

• Set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns.

• Cascading set-aside for other Small Business Concerns.

• NAICS Code: 238160.

• Wage Determination # NM20260048 is incorporated.

• Points of Contact: Stephanie Begay (Contracting Officer) and Travis Snyder (COR).

• Invoices to be submitted via https://www.ipp.gov.

• Excluded work includes structural roof deck replacement, full roof replacement, electrical/plumbing/HVAC modifications, skylight replacement, mold remediation, painting, structural framing repairs, and coating not specified.

• The solicitation includes numerous FAR and HHSAR clauses, including those related to small business, labor standards, and payment procedures.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The form requires the offeror to self-certify whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act. The enterprise must meet this definition at the time of offer, contract award, and throughout the contract performance period.
• Required Information: Offerors must provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of the IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name
• Legal Consequences: The form warns that false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, and false claims are subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

This form is critical for any bidder seeking to participate in opportunities designated for "Indian Economic Enterprises" or set-aside under the Buy Indian Act. Bidders must accurately complete and submit this form to self-certify their eligibility. Failure to meet the definition or provide accurate information can lead to disqualification or penalties. Offerors are also reminded that they may need to provide documentation of eligibility and must be registered with the System of Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is a fillable table intended for bidders to provide pricing information for roof repairs and weatherproofing services across multiple buildings.

• Item Description: Lists the specific locations requiring services: SFICH Business Office Building, Dental Clinic, OEHE Building, and Facilities Maintenance Shop.
• Quantity: A field to specify the quantity for each item (pre-filled with '1').
• Unit Price: A field for bidders to enter the cost per unit.
• Total Price: A field for bidders to calculate the total cost for each item.

Bidders must use this table to detail their proposed costs for the specified roof repair and weatherproofing tasks. Accurate completion and submission of this pricing sheet are essential for proposal evaluation.