Roof replacement at the Chief of Mission Ballroom in Accra, Ghana
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of State, Regional Procurement Support Office, Frankfurt, has issued a Pre-Solicitation Notice for Roof replacement at the Chief of Mission Ballroom in Accra, Ghana. This will be a Firm Fixed-Price contract, with an anticipated award in the third quarter of calendar year 2026. The estimated magnitude of this project is between $400,000.00 and $700,000.00. Companies must express interest by June 15, 2026, to receive the solicitation package.
Scope of Work
The successful contractor will provide complete construction services, coordination, and supervision for the removal of the existing roof and replacement with new materials at the Chief of Mission Residence Ballroom. Key tasks include:
- Removal of existing clay tile roofing, gutters, and rainwater leaders.
- Removal and replacement of existing wood soffit, fascia, and plywood deck.
- Removal and replacement of existing wood roof purlins, joists, and trusses with new metal components.
- Installation of new reflective insulation, sheet metal roofing panels, and flashings.
- Painting of all wood fascia, eave boards, and soffits.
- Installation of new sheet metal gutters and rainwater leaders.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Estimated Value: $400,000.00 - $700,000.00
- Set-Aside: None (Full and Open Competition)
- Response Due (Expression of Interest): June 15, 2026, 15:00 CEST
- Published Date: June 1, 2026
- Anticipated Award: Q3 Calendar Year 2026
Solicitation Access & Key Requirements
The solicitation package will not be posted on SAM.gov. Interested companies must express interest via email to BaltaA@state.gov and include specific company information (Name of Firm, POC, Email, Phone, Physical/Mailing Address). Only firms submitting a Letter of Interest and a complete "Application for Solicitation Document" checklist will receive the package.
Key requirements for potential contractors include:
- Authorization to Operate in Ghana: Contractors must possess authorization to operate and do business in Ghana. Proposals must detail steps taken to investigate requirements, findings, and the anticipated timeline to obtain necessary licensing.
- Ability to Perform in Ghana: Provide information demonstrating the ability to perform work in Ghana, including a plan to mitigate any entry or work visa issues.
- Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide ILOCs totaling 40% of the contract value.
- SAM Registration: SAM registration will be a mandatory requirement upon contract award.
Contact Information
- Primary Contact: ANDRA BALTA (BaltaA@state.gov)
- Secondary Contact: Ms. Gallone (gallonea@state.gov)
Firms must be knowledgeable in written and spoken English. Failure to provide required documentation may result in proposals being deemed technically unacceptable.