Roof Replacement for USDA ARS in Bushland, TX

Solicitation / RFP / RFQ

This solicitation is for a roof replacement and unit heater replacement at USDA ARS in Bushland, TX. It also includes covering old windows below the roofline. The government intends to award a single firm-fixed-price purchase order.

• Roof replacement on building 4.

• Unit heater replacement.

• Covering of old windows (interior).

• All work must be in accordance with the terms, conditions, drawings, SOW, and other attachments.

• Compliance with Construction Wage Requirements labor rates and benefits.

• Submission of payroll records is required; failure to do so will result in delayed payment.

• Period of Performance: 180 days after Notice to Proceed.

• Estimated Value: Not explicitly stated, but pricing is required for all items.

• Contract Type: Firm-fixed-price purchase order.

• Proposal Submission: Quotes must be submitted via email to Michael.Sherlock@usda.gov by the due date specified on the SF1442.

• Offerors must include their SAM UEI number.

• Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• Questions are due by May 22, 2026, via email to Michael.Sherlock@usda.gov.

• Evaluation Criteria: Lowest price technically acceptable. The offer will be evaluated for Technical Acceptability first. If the lowest priced offer is not acceptable, the process continues in order of lowest priced offer until a technically acceptable offer with acceptable or neutral past performance is identified.

• Past Performance: Will be evaluated using a rating system (Acceptable, Neutral, Unacceptable) based on prior contract performance.

• The document references various clauses related to small business concerns, HUBZone, and other set-asides, but no specific set-aside is explicitly stated for this solicitation.

• A site visit is scheduled for May 20, 2026. RSVP is required.

• Payment Bond or Irrevocable Letter of Credit must be received and approved within 10 calendar days after award.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

Specifications / Attachment

This document contains the specifications for the "BUILDING 4 NEW METAL ROOF REPLACEMENT" project at the USDA ARS Conservation and Production Research Laboratory in Bushland, Texas. It details the requirements for replacing the existing low-slope roof system with a new standing seam metal roof. The project includes new fascia and soffits, as well as new metal wall panels to cover the existing exposed steel frame and windows on the north side of the facility. An option for unit heaters is also mentioned.

• Division 01 - General Requirements: Covers project closeout, submittal procedures, quality control, and general project requirements.

• Division 02 - Existing Conditions: Includes demolition and deconstruction.

• Division 05 - Metals: Details requirements for steel decks and cold-formed metal framing.

• Division 07 - Thermal and Moisture Protection: Covers board and block insulation, roof and deck insulation, roofing underlayment, metal roof panels, metal wall panels, flashing, and joint sealants.

• Division 09 - Finishes: Includes supports for plaster and gypsum board, gypsum board, and paints and coatings.

• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): Covers testing, adjusting, and balancing for HVAC, thermal insulation for mechanical systems, facility gas piping, and gas-fired heating equipment.

• Division 26 - Electrical: Covers interior distribution systems.

• A-E Contract No.: 12805B23D0001

• A-E Task Order No.: 12805B24F0192

• Prepared For: U.S. Department Of Agriculture, Agricultural Research Service (ARS)

• Prepared By: The Johnson-McAdams Firm, P.A.

• Date: January 9, 2025

This document serves as a detailed specification for the metal roof replacement project. Bidders should review all divisions to understand the full scope of work, materials, and installation requirements.

Form / Attachment / Pricing Sheet

This document is a "Limited Asbestos Survey Report" for Texas Agrilife Building 4 in Bushland, Texas, commissioned by Mr. Lloyd Banghart. It details the findings of a non-destructive survey conducted to determine the presence of asbestos-containing materials (ACM).

• The survey was limited in scope due to owner's request or building component inaccessibility.
• A total of thirty-nine (39) samples were collected and analyzed.
• The report identifies specific materials found to contain asbestos, including:
  • Off White Texture / Joint Compound (Samples 04, 05, 06)
  • Off White Interior Window Glazing (Samples 13, 14, 15)
  • Pipe Fitting Insulation (Samples 16, 17, 18)
  • Off White 2 X 4 (5 Hole) Ceiling Tile (Samples 22, 23, 24)
  • Grey Caulking (Samples 31, 32, 33)
  • Grey Transite (Samples 37, 38, 39)
• Materials not tested are to be considered asbestos-containing until proven otherwise.
• Any materials found to contain more than 1% asbestos require removal by a Texas licensed asbestos consultant and abatement contractor.
• The report includes a disclaimer stating the survey's limitations and advises that all suspicious material should be considered asbestos-containing until tested.

This report is critical for any bidder involved in renovation, demolition, or maintenance activities at Texas Agrilife Building 4. It identifies specific locations and types of asbestos-containing materials that must be managed according to regulations. Bidders must account for the presence of ACM in their project planning, cost estimations, and safety protocols, potentially requiring specialized abatement procedures.

Forms / Attachments / Pricing Sheets

This document contains the architectural drawings for the "Building 4 New Metal Roof" project at the Conservation & Product Research Laboratory in Bushland, TX. It details the existing conditions, demolition scope, and renovation plans for the roof and associated building elements.

• Title Sheet (G-101): Provides project overview, contract numbers, and location.
• Index of Drawings (G-102): Lists all drawings included in the set.
• Structural Drawings (S-001, S-100, S-300): Detail the new roof framing, structural requirements, and construction details.
• Architectural Drawings (AD100-AD201): Show floor plans, elevations, and details of existing conditions, demolition, and renovation.
• Mechanical Drawings (M-101, M-601): Outline HVAC system modifications, including unit heaters (Bid Option #1) and exhaust fans.
• Electrical Drawings (E-101): Detail power distribution and lighting related to the renovation.
• Bid Options:
  • Bid Option #1: Installation of unit heaters in the "Original Building 4" and associated flue routing.
  • Bid Option #2: Installation of gypsum board and insulation at the interior of existing clerestory windows on the north elevation, and filling wall cavities.

These drawings are essential for understanding the scope of work, existing conditions, demolition requirements, and the specific materials and methods to be used for the roof replacement and related renovations. Bidders must review these documents to accurately estimate costs and develop their proposals. The bid options are clearly delineated and require separate consideration.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Potter County, Texas. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders on federal or federally-funded construction projects in this area must adhere to these rates.

• General Decision Number: TX20260265, effective 01/02/2026.
• Geographic Area: Potter County, Texas.
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades Included: Lists specific trades such as Boilermaker, Carpenter, Electrician, Power Equipment Operator, Ironworker, Plumber, Sheet Metal Worker, Bricklayer, Cement Mason/Concrete Finisher, Insulator, Laborer (various types), Painter, Roofer, Tile Finisher/Setter, Truck Driver (various types), and Welders.
• Wage Rates & Fringes: Provides the prevailing hourly wage rate and fringe benefit rate for each listed classification.
• Executive Orders: Includes notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), which may apply to contracts awarded under this determination.

This document is critical for bidders to accurately estimate labor costs for projects in Potter County, Texas, that are subject to the Davis-Bacon Act or similar prevailing wage laws. Failure to comply with these wage rates can lead to contract violations and penalties. Bidders must ensure their proposed labor costs align with these determined rates.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a Construction Progress and Payment Schedule. It is used to outline the planned progress of work and the schedule of payments for a construction contract. Bidders will need to use this form to detail their project plan and payment expectations.

• Contract Information: Fields for Contract Number, Project, Location, Amount, Calendar Days, Starting Date, and Completion Date.
• Contractor Details: Space for the Contractor's Name & Address.
• Progress Schedule: A table to break down the work into branches, detailing:
  • Value of each branch
  • Percentage of work for each branch
  • Planned Start and Complete dates for each branch
• Schedule of Payments: Columns (E, F, G) to track payments, particularly if partial payments are requested, referencing ARS Form 372.
• Change Orders/Amendments: A section to list items related to Change Orders, Amendments, and other modifications.
• Remarks: A section for additional notes.
• Signatures: Fields for Contractor's Signature and Contracting Officer's Approval.

This form requires contractors to provide a detailed breakdown of their construction plan, including the value and timeline for each branch of work. It is essential for understanding the project's scope, phasing, and payment milestones. The form must be submitted within 14 days of receiving the Notice to Proceed. If partial payments are requested, this form is a prerequisite for submitting payment requests using Form ARS-372.

Form / Attachment / Pricing Sheet

This document is the "Contractor's Request for Payment Transmittal" (Form ARS-372), used for submitting progress payment requests. It also includes a "Contractor's Progress Payment Certification" section.

• Payment Details: Sections for Contract Number, Partial Payment Number, Final Payment indication, Project, Requisition Number, Location, and Period of Performance.
• Financial Summary: Fields to detail the original contract amount, change orders, total adjusted contract prices, value of work completed, value of stored material, total value of work completed and stored material, retainage, total due contractor, previous requests, and the net amount due for the current payment.
• Material Stored: A section to list the description and value of materials stored at the site.
• Progress Payment Certification: A certification statement by the contractor's authorized representative, confirming performance in accordance with contract terms, timely payments to subcontractors, and that the request does not include amounts intended to be withheld from subcontractors.
• Approvals: Signature blocks for the Contractor's Authorized Representative, and for Recommended for Payment (EPM, COR, CM or A-E) and Concur (EPM or COR).

This form is essential for contractors to request payment for work performed under a contract. Bidders should understand this is the required format for payment submissions and the associated certification requirements. It outlines the financial tracking and reporting expected during contract performance.