Roofing, Repair, and Replacement Follow-on (R3F) Multiple Award Task Order Contract (MATOC) Indefinite Delivery/Indefinite Quantity (IDIQ)

Form / Attachment / Pricing Sheet

This document, "Attachment L-02 Q and A Template," provides a standardized template for bidders to submit questions regarding the "Roofing, Repair, and Replacement Follow on (R3F) MATOC FA8903-26-R-0009" opportunity. It also includes a section for the Government's response to these questions.

• Question Number: A sequential identifier for each question.
• RFP Questions: A field for bidders to articulate their specific questions related to the Request for Proposal (RFP).
• Reference/ SOW Paragraph: A field to reference specific sections of the Statement of Work (SOW) or other relevant solicitation documents that the question pertains to.
• Government Response: A field designated for the government to provide its official answer to the bidder's question.

This template is crucial for bidders to formally submit any queries they have about the solicitation requirements, scope, or evaluation criteria. Using this template ensures that questions are logged, tracked, and answered officially by the government, aiding in proposal preparation and ensuring a clear understanding of the opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet intended to capture vendor capabilities and project experience related to various roofing types. It serves as a tool for bidders to detail their ability to install specific roof types, meet manufacturer certification and warranty requirements, and provide references for past projects.

• Roof Types: Lists specific UFGS codes and descriptions for various roofing systems (e.g., Cold Liquid-Applied Reinforced Polymethyl Methacrylate Roofing, Asphalt Shingles, Metal Roof Panels, EPDM Roofing, TPO Roofing).
• Vendor Capabilities: Requires bidders to indicate "Yes/No" for their ability to install each listed roof type.
• Certification & Warranty: Details manufacturer certification requirements (including UFGS paragraph references) and warranty periods (in years, with UFGS paragraph references), asking bidders if they can meet these.
• Project References: Includes fields for customer company, POC information, project location, description, square footage, and completion date for relevant past projects.

This attachment is crucial for bidders to demonstrate their qualifications and experience relevant to the roofing requirements of the opportunity. Completing this spreadsheet accurately will help the government assess a vendor's capacity to perform the work, meet technical specifications, and provide necessary assurances regarding certifications and warranties. It directly informs the evaluation of vendor capabilities.

Form / Attachment / Pricing Sheet

This document, "Attachment L-04 Regional Experience Outline," is a form for offerors to detail their regional experience within the last five years. It is intended to be used in conjunction with "Attachment L-03, Roofing Contract Evaluation Spreadsheet."

• Name of Offeror: To be filled in by the bidder.
• States Performed within last five years: Offerors must list states where they have performed work.
• Past Experience Locations Performed: Offerors must detail specific locations.
• Regions Proposing to Work: Offerors should indicate regions they intend to work in.
• Regions Experienced Working: Offerors must identify regions where they have prior experience.
• Specific States within Regions: Identify specific areas within regions.
• Areas within Regions that you are not willing to work: Offerors must specify any areas they will not work.
• The document lists six regions (West, Midwest, Northeast, Southwest, Southeast, Alaska) with associated states for offerors to reference and complete.

This attachment is crucial for bidders to demonstrate their geographic capabilities and experience relevant to the opportunity. It directly impacts the evaluation of past performance and the ability to meet potential contract requirements across different regions. Bidders must complete this form accurately and in conjunction with L-03 to satisfy solicitation requirements.

Form / Attachment / Pricing Sheet

This document outlines the required format and content for bidders to submit information regarding the experience of their proposed Superintendent. It serves as a template to ensure consistent and comprehensive data is provided for evaluation.

• Superintendent Identification: Name, Current Employer, Total Years of Experience (DoD + Commercial/Private).
• Experience Breakdown: Specific years of experience as a Superintendent in DoD Construction/Commercial Roofing and in the Commercial/Private Sector.
• Narrative Description: A general description of at least five years of experience specifically as a Superintendent in DoD or Commercial Roofing Construction.
• Project Experience: Details for up to three (3) relevant projects, including:
  • Project Title & Number
  • Individual's Employer (Construction Firm)
  • Role/Position Served (Superintendent only)
  • Location or DoD Installation
  • Total Project Value
  • Date of Project (within five years of RFP date)
  • Certification statement on the extent of service in the Superintendent role.
• Formatting Instructions: Notes on rounding years, ensuring DoD + Commercial/Private experience equals total years, and limiting the submission to three pages.

This attachment is critical for bidders to detail the qualifications of their proposed Superintendent. Failure to provide accurate and complete information in the specified format may impact the evaluation of the proposal. Bidders must carefully follow the instructions, particularly regarding the definition of "Superintendent" experience and the recency of projects.

Form / Attachment / Pricing Sheet

This document is an attachment (Attachment L-06) that outlines the required format for submitting information about the proposed Project Manager (PM) for the roofing installer opportunity. It serves as a template for bidders to detail the qualifications and experience of their nominated PM.

• Proposed Project Manager Information: Requires name, current employer, total years of PM experience, years of DoD or Commercial Construction PM experience, and years of Commercial/Private Sector PM experience.
• Experience Narrative: A general description of at least five years of experience specifically as a Roofing Systems Installer and/or Project Manager in DoD or Commercial Construction.
• Project Experience: Details for three (3) specific projects, including:
  • Name of Employer (Construction Firm)
  • Role/Position Served (Project Manager only)
  • Project Title
  • Location or DoD Installation
  • Total Value
  • Date of Project (within 5 years of RFP date)
  • Certification statement regarding the extent of PM role served.
• Formatting Instructions: Notes on rounding years of experience and the maximum page limit (3 pages total for project details).

Bidders must use this attachment to structure and present the required qualifications of their proposed Project Manager. Failure to adhere to this format may impact the evaluation of their proposal. It ensures consistent presentation of experience, particularly regarding DoD construction and roofing systems expertise.

Form / Attachment / Pricing Sheet

This document is an attachment (Attachment L-07) outlining the required experience for the proposed Quality Control Manager (QCM). It serves as a template for bidders to detail the qualifications of their QCM candidate.

• QCM Identification: Name, Current Employer, Total Years of QCM Experience.
• Specific Experience: Years of experience as a QCM in DoD or Commercial Roofing Construction, and in the Commercial/Private Sector.
• Narrative Description: A general description of at least five years of experience working DoD or Commercial Roofing Construction specifically as a QCM.
• Project Experience: Details for up to three (3) relevant projects, including:
  • Individual's Employer (Construction Firm)
  • Role/Position Served (must be Quality Control Manager)
  • Project Title
  • Location or DoD Installation
  • Total Project Value
  • Date of Project (must be within 5 years of the RFP date)
  • Certification statement regarding the extent of service in the QCM role (pre-construction and at least half of field construction duration).

Bidders must use this attachment to document and present the experience of their proposed Quality Control Manager. This information is crucial for demonstrating compliance with the solicitation's requirements regarding QCM qualifications and experience, particularly concerning DoD and roofing construction projects within the last five years.

Form / Attachment / Pricing Sheet

This document provides step-by-step instructions for vendors to register and utilize the Procurement Integrated Enterprise Environment (PIEE) applications. It is essential for any vendor wishing to do business with the Department of Defense (DoD) through PIEE.

• Step 1: Register with SAM.gov: Mandatory registration in the System for Award Management (SAM) is required. This includes identifying a SAM Point of Contact (POC) and assigning or confirming an Electronic Business (EB) POC.
• Step 2: PIEE Vendor Group Setup: A Vendor Group must be established in PIEE. This requires contacting the PIEE Help Desk with your CAGE Code and a desired Group Name.
• Step 3: Appoint a Contractor Administrator (CAM): Each Vendor Group must have at least one CAM, who manages PIEE access for company employees. The EB POC listed in SAM is responsible for appointing the CAM.
• Step 4: CAM Self-Registration in PIEE: The appointed CAM must self-register in PIEE as a "Vendor," entering their CAGE Code and personal information. Additional roles can be added after initial registration. An Appointment Letter may be required if the CAM is not the EB POC.
• Step 5: Add Additional Roles and Users: Once the CAM is active, additional users can register for PIEE applications and roles under the company's group, requiring CAM approval. Individual PIEE logins are mandatory.
• Step 6: WAWF Data Input: Vendors must determine if batch feeds (SFTP or EDI) are necessary for Wide Area Workflow (WAWF) data input, or if manual web entry is sufficient. Guides for SFTP/EDI are available.

This document is critical for any potential bidder who needs to access or submit information through PIEE or WAWF. Successful registration and understanding of these steps are prerequisites for participating in opportunities managed through these systems.

Solicitation / RFP / RFQ

This solicitation is for a Multiple Award Task Order Contract (MATOC) for Roofing, Repair, and Replacement Follow-on (R3F) services. The contract will be an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The total program value is $450,000,000.00. The services will be for existing United States Air Force (USAF), Guard and Reserve, U.S. Army (USA), and U.S. Navy (USN) installations within the Continental United States (CONUS) and Alaska, accessible by ground transportation. The program may also acquire services for USA, USN, and other agencies as requested.

• Roofing replacement and corrective repair services.

• Services must be performed in accordance with the Statement of Work (SOW) dated 10 March 2026.

• Offerors must demonstrate experience with at least 9 of the 17 roofing types, with each project being at least 500 square feet and completed within the last 10 years.

• At least one project must have been completed on a Department of Defense (DoD) installation for each proposed region.

• Offerors must provide warranty program documentation, performance and payment bonding confirmation ($1M per TO and $5M aggregate), and manufacturer's roofing certifications.

• Key personnel (Superintendent, Project Manager, Quality Control Manager) must have relevant experience.

• Contract Type: Multiple Award Task Order Contract (MATOC) / Indefinite Delivery/Indefinite Quantity (IDIQ).

• Total Program Value: $450,000,000.00.

• Minimum Guarantee: $1,000.00 (fulfilled via Post-Award Conference Task Order).

• Base Period of Performance: 5 Years (XX-XX-2026 through XX-XX-2031).

• Task Orders will be issued on a Firm-Fixed Price (FFP) basis.

• Proposals are due by 01:00 PM local time on 27 April 2026.

• Proposals must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) website.

• Evaluation will be based on Volume II (Technical Capability), Volume III (Industry Standard Compliance), and Volume IV (Previous Experience).

• Trade-offs are not permitted; award will be made to each and all qualifying offerors.

• Offerors must address all requirements and provide sufficient detail for evaluation.

• This is a total small business set-aside (SBSA).

• A reserve of two 8(a) firms per region is included at the basic contract level.

• An embedded 8(a) set-aside applies at the task order (TO) level for actions $250K and below, with the "Rule of Two" applying at TO level.

• The Statement of Work (SOW) package is provided as an attachment in Section J.

• Offerors must complete and submit various attachments as detailed in Section L, including L-03 (Roofing Contract Evaluation), L-05 (Superintendent), L-06 (Project Manager), and L-07 (Quality Control Manager).

• Questions regarding the solicitation must be submitted no later than five business days after issuance of the RFP.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for acquiring commercial roof replacement and corrective repair services for United States Air Force (USAF) facilities. It also includes optional use for U.S. Army, U.S. Navy, and other agencies within the Continental United States (CONUS) and Alaska.

• Services: Repair and replacement of low-slope, steep slope, and metal roofing systems.

• Inclusions: Thermal insulation, vapor retarders, membranes, drainage components, flashings, roof edges, scuppers, parapets, curbs, drains, coping systems, shingles, roofing tiles, and structural elements of the roof assembly (framing, decking, etc.).

• Incidental Work: Activities such as asbestos abatement, HVAC disconnect/movement, plaza decks, lightning protection, and walking pads, not to exceed 30% of direct roofing costs.

• Roof Types: All types, systems, materials, and services listed in UFC 3-110-03 are included. The Government may elect to change roof types during replacement.

• Project Delivery: May include design-bid-build and/or design-build methods.

• Projects will be awarded as Task Orders (TOs) on an "as needed" basis.

• TOs < $250K may be set-aside for 8(a) awardees.

• TOs > $250K will be open for competition among regional awardees or may be set-aside for small businesses.

• Personnel: Must have a dedicated Project Superintendent (PS) and Quality Control Manager (QCM) with at least five years of relevant experience for active TOs. The PS and QCM may be the same for TOs < $150K.

• Installers: Must be manufacturer-approved and licensed for specific roofing systems, with at least five years of experience.

• Self-Performance: Must comply with Limitations on Subcontracting clauses.

• Safety: Maintain a safety plan, comply with OSHA, and maintain an Experience Modification Rate (EMR) less than 1.0.

• Warranties: Must provide manufacturer-approved warranties, typically including a minimum 20-year NDL warranty and potentially a 5-year General Contractor Bonded Water-tightness Warranty.

• Experience: Minimum of 5 years of corporate experience in roofing projects and recent experience (within 5 years) installing systems in the performance region.

• Design Capability: Must have roof system design capability, including a Registered Roofing Consultant, Professional Engineer, or Architect.

• Services are for facilities within the Continental United States (CONUS) and Alaska.

• Specific Period of Performance (PoP) will be established in each Task Order (TO).

• Coordination: Must coordinate worksite activities with Government personnel.

• Reporting: Requires an annual Program Management Review (PMR) report and potential provision of additional performance data upon request.

• Applicable Documents: Must comply with UFCs, AFIs, DoD instructions, and other referenced standards (NFPA, ASHRAE, ASTM, etc.).

Form / Attachment / Pricing Sheet

This document outlines the mandatory steps for new vendors to register and utilize the Procurement Integrated Enterprise Environment (PIEE) applications. It is crucial for vendors to complete these steps to conduct business with the Department of Defense (DoD) and access various procurement systems.

• Step 1: Register with System for Award Management (SAM):
  • Mandatory for all vendors.
  • Requires company registration on SAM.gov.
  • Identify a SAM Point of Contact (POC) and an Electronic Business (EB) POC.
  • Contact the Federal Service Desk for assistance (866-606-8220).
• Step 2: Add CAGE Code to PIEE Vendor Group Structure:
  • A Vendor Group must be established in PIEE before employee registration.
  • Contact the PIEE Help Desk to add your CAGE Code and desired Group Name.
• Step 3: Appoint a Contractor Administrator (CAM):
  • Each Vendor Group requires at least one CAM to manage PIEE access.
  • The EB POC listed in SAM appoints the CAM.
  • It is recommended the EB POC also serve as the CAM.
• Step 4: Self-Register as a CAM in PIEE:
  • Register as a "Vendor," providing CAGE Code and personal information.
  • Select the "Contractor Administrator" role.
  • An Appointment Letter may be required if the CAM is not the EB POC.
  • Contact the PIEE Help Desk if the CAM account is not activated within two business days.
• Step 5: Add Additional Roles and Users:
  • Active CAMs can request additional PIEE application roles.
  • New users must self-register individually under the Vendor Group.
• Step 6: Determine if Batch Feeds for WAWF Data Input are Necessary:
  • Options include manual web entry (for low volume) or SFTP/EDI (for high volume).
  • WAWF FTP and EDI Guides are available for setup and testing assistance.

Vendors must successfully complete these registration and setup procedures to be eligible to participate in solicitations and manage contracts through PIEE and its associated applications like WAWF. Failure to complete these steps will prevent vendors from conducting business.

Form / Attachment / Pricing Sheet

This document is Attachment L-02, a Question and Answer Template, related to the Roofing, Repair, and Replacement Follow on (R3F) MATOC FA8903-26-R-0009.

• The template provides a structured format for submitting questions to the government regarding the solicitation.
• It includes fields for 'Question Number,' 'RFP Questions,' 'Reference/ SOW Paragraph,' and 'Government Response.'

This template is provided to assist bidders in formulating and submitting their questions in a standardized format, ensuring clarity and facilitating the government's response process. Bidders should use this template if they have questions about the solicitation.