RT-VERT. MTNG TRAY FOR US ON THE MH-65

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for a specific aviation part. It outlines the requirements for potential vendors to provide a quote for the item.

• Item #1:

  • National Stock Number (NSN): 5975-01-474-3694
  • Part Number: 300-316605-01
  • Nomenclature: RT-VERT.MTNG TRAY
  • Unit of Issue: EA (Each)
  • Quantity: 35
  • Requested Date of Delivery: 2026-08-10

• Optional Quantity: 50 units are available as an optional quantity, subject to FAR 52.217-6 Option for Increased Quantity.

• F.O.B. Point: Bidders must indicate Destination or Origin. If Origin, estimated shipping costs are required.

• Delivery Term: F.O.B. Destination is requested. Offers specifying F.O.B. Origin must include estimated shipping costs.

• Bidders are required to provide a quote for the specified item and quantity.

• The RFQ includes a clause for an Option for Increased Quantity (FAR 52.217-6), and bidders must indicate their agreement or disagreement with this clause.

• Estimated Shipping Cost is required if F.O.B. Origin is selected.

Not specified in this document.

• The POC for this RFQ is Alex-Marie.B.Midgett@uscg.mil.
• The document is an Excel spreadsheet containing the requirements.

Forms / Attachments / Pricing Sheets

This document, "Terms and Conditions," outlines the contractual clauses and provisions applicable to the solicitation. It details the requirements, representations, certifications, and other terms that offerors must adhere to if awarded a contract. It serves as a critical component for understanding the legal and operational framework of the potential contract.

• Contract Terms and Conditions: Includes standard FAR and HSAR clauses, many with deviations, covering areas such as:
  • Instructions to Offerors (52.212-1)
  • Evaluation (52.212-2, noting it's not applicable due to sole source nature, with award based on fair and reasonable pricing and technical acceptability).
  • Certification Regarding Responsibility Matters (52.209-5).
  • Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction (52.209-11).
  • Service of Protest (52.233-2).
  • Security Prohibitions and Exclusions (52.240-91), including restrictions on covered telecommunications equipment, FASCSA orders, Sudan and Iran business operations, and specific prohibitions related to Huawei, ZTE, Hytera, Hikvision, Dahua, Kaspersky Lab, and FASC-prohibited unmanned aircraft systems.
  • Sustainable Products and Services (52.223-23).
  • Option for Increased Quantity (52.217-6).
  • Addressing DEI Discrimination by Federal Contractors (52.222-90).
• Quality Assurance: Specific requirements for products touching USCG aircraft, including immediate notification of non-conformities, contractor quality control manual details, and change management processes.
• Packaging, Marking, and Shipping Instructions: Detailed guidance for preparing and shipping materials to the USCG Aviation Logistics Center (ALC).
• Inspection and Acceptance: Procedures for inspection and acceptance of material at the destination.
• Deliveries or Performance: Specifies F.O.B. Destination as the requested delivery term.
• Invoicing Instructions: Guidance on invoice submission and payment processes.

This document is essential for bidders to understand the full scope of contractual obligations, compliance requirements, and operational procedures. Key areas for bidders to focus on include:

• Evaluation Criteria: While the document states 52.212-2 is not applicable due to the sole source nature, it highlights that award will be based on fair and reasonable pricing and technical acceptability. Technical acceptability is defined by the ability to provide new manufactured commercial items from the OEM or an OEM-approved source, with exact part numbers listed.
• Certifications and Representations: Bidders must carefully review and complete all required certifications regarding responsibility, tax liability, felony convictions, and other matters.
• Prohibitions and Exclusions: Understanding the restrictions related to specific countries (Sudan, Iran), certain technologies (covered telecommunications equipment), and specific manufacturers is critical for compliance.
• Quality Assurance and Delivery: Adhering to the detailed quality assurance, packaging, marking, shipping, and inspection requirements is crucial for successful contract performance.
• Option Clause: Awareness of the potential for increased quantity on Line Item 1 (up to 85 units) is important for capacity planning.

Justification for Other Than Full and Open Competition

This document outlines the justification for restricting competition for the procurement of spare parts for MH-65 helicopters. The specific items are RT VERT MTNG TRAYS.

• Procurement of 35 RT VERT MTNG TRAYS with an option for 50 more.

• The parts are highly specialized and designed/manufactured by Chelton Avionics, Inc. (OEM).

• Technical data for acquisition by other than the OEM is not available.

• The procurement is for commercial products and services at or below the Simplified Acquisition Threshold (SAT).

• The justification cites FAR 12.102(a) and FAR Class Deviation 25-21 Rev. 1 for FAR Part 12.

• Not applicable to this justification document.

• Competition is restricted to a single source: Chelton Avionics, Inc. (DBA Canyon Aeroconnect).

• The rationale is that procuring from other than the OEM or an authorized distributor would compromise aircraft and crew safety.

• The solicitation and resulting purchase order will require documented traceability to the OEM and a Certificate of Conformance.

• Fair and reasonable price determination methods include market research, comparison of proposed price with previous purchases, current price list, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge.