SECURITY SERVICES EROS

Solicitation / RFP / RFQ

This solicitation is for Security Services at the USGS EROS Data Center located in Sioux Falls, SD. The estimated Period of Performance (POP) is from 9/1/2026 to 8/31/2031.

• The primary service is "HOUSEKEEPING-GUARD" (Product/Service Code: S206).

• The solicitation includes line items for base year services and four option years.

• It also includes "Additional Services -Additional Guards, as needed (fixed hourly rate)" for each year, which will be applied to labor hours.

• The estimated Period of Performance is 09/01/2026 to 08/31/2031.

• Delivery for all items is noted as 02/28/2027.

• Questions are due by April 30, 2026, at 5:00 PM EST.

• A site visit is scheduled for May 19, 2026, at 10:00 AM Central Time at the U.S. Geological Survey, EROS Center.

• The RFP is due by June 1, 2026, at 5:00 PM EST.

• This acquisition is set aside for 8(a) small businesses.

• The solicitation number is 140G0126R0008.

• The NAICS code is 561612 with a size standard of $29 million.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Past Performance Questionnaire," is a form provided by the government for use by references to evaluate a contractor's past performance. It is intended to gather detailed feedback on a contractor's performance under a previous contract, which will be used in the evaluation of proposals for RFP-140G0126R0008.

• The questionnaire is divided into five sections:
  • Quality of Product or Service
  • Schedule
  • Cost Control
  • Business Relations
  • Key Personnel
• References are asked to rate their level of agreement using a scale (Outstanding, Very Good, Acceptable, Marginal, Unsatisfactory, or N/A).
• Space is provided for a narrative explanation for "outstanding" or "unacceptable" ratings, as well as for any other comments.
• It also includes fields for Contract Number, Contractor Name, and Government Technical Representative.

While this form is to be completed by references, bidders should be aware of the criteria being evaluated. Understanding these criteria can help bidders prepare their own past performance narratives and identify appropriate references who can speak to these specific areas. The information gathered from this questionnaire will be a significant factor in the source selection process.

Solicitation / RFP / RFQ

This solicitation is for armed security guard services to provide physical protection at the U.S. Geological Survey (USGS) Earth Resources Observation and Science (EROS) Center located in Sioux Falls, SD. The EROS Center is a Level III facility involved in scientific investigations, computer software and hardware engineering, and archival/retrieval of satellite imagery data. The objective is to maintain a secure environment for personnel and visitors.

• Provide a uniformed protective security force 24 hours a day, 7 days a week.

• Services include manned posts (Security Guard Booth, Main Lobby, Security Control Center, Employee Entrance), roving patrols, and fixed posts.

• Security Guards must be armed and 9MM firearms qualified.

• Monitoring of security systems including intrusion detection, access control, CCTV, and building/fire alarms.

• Response to alarms and emergencies, including fire and medical assistance (CPR, First Aid, AED).

• Personnel identification and screening at entrance/exit control points.

• Property control, including lost and found, and property movement control.

• Personal escort duties for designated personnel.

• Parking and traffic enforcement.

• Enforcement of EROS rules and regulations.

• Incident reporting and response.

• Compliance with safety procedures, including firearms safety.

• Adherence to IT security requirements, including background investigations and training.

• Provision of contractor-furnished equipment, including uniforms, firearms, ammunition, supplementary equipment, vehicles, and communication equipment.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (09/01/2026 – 08/31/2027) with four option years (09/01/2027 – 08/31/2031).

• Estimated value is not explicitly stated in the provided pages, but NAICS code 561612 with a size standard of $29M is listed.

• Solicitation Issue Date: 04/17/2026

• Offer Due Date: 06/01/2026 at 1700 ES Time.

• Questions Due: April 30, 2026 at 5:00 PM EST.

• Site Visit: May 19, 2026 at 10:00 AM Central Time. Contact scott_cox@ios.doi.gov to register.

• Proposals will be evaluated based on Technical Approach, Management Approach, Relevant Experience, Past Performance, and Cost/Price. Technical factors are significantly more important than price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, based on a "best value" determination.

• This acquisition is set aside for 8(a) small business.

• The solicitation includes numerous attachments and clauses related to personnel requirements, training, permits, licenses, background investigations, uniforms, equipment, government property, contract clauses, and evaluation criteria.

Form / Attachment / Pricing Sheet

This document outlines the criteria and schedule for price deductions that the Government may apply to the contractor's payments for security guard services. It details specific scenarios where deductions will be made due to non-performance or unacceptable performance, as reperformance of services is not feasible.

• General Principle: Deductions are the Government's remedy for non-provided or unacceptable work, as security guard services cannot be re-performed.
• Failure to Provide Equipment, Materials, and Uniforms: Deductions will be based on the cost to the Government to rent, lease, or purchase the missing items.
• Deficient Equipment, Uniforms, Appearance: If deficiencies are not corrected within a reasonable time after written notice, costs will be deducted from monthly payments.
• Loss, Damage, Destruction, or Unauthorized Use of Government Property: Deductions will cover the actual costs to replace or repair the property, following written notification and a 10-day response period for the contractor.
• Failure to Provide Operable Vehicle: Deductions will be based on the estimated annual costs to the contractor for providing the vehicle.
• Deduction Schedule: Specific deduction rates are provided for various deficiencies, including working without required training/certifications, failure to provide relief breaks, backfilling unmanned posts, and failure to provide uniforms or vehicles. Rates are often tied to the established hourly rate for the service.

This document is critical for bidders to understand the financial consequences of failing to meet contractual obligations related to personnel, equipment, uniforms, and property management. It highlights specific performance standards and the associated costs of non-compliance, directly impacting the financial risk and operational planning for potential offerors.

Form / Attachment / Pricing Sheet

This document, titled "CONTRACTOR FURNISHED EQUIPMENT," details the specific equipment, materials, and supplies that the Contractor is responsible for providing to fulfill the contract requirements, unless explicitly identified as Government Furnished Equipment (GFE) in the Statement of Work (SOW) and Exhibit IV.

Uniforms:

• Contractor must provide uniforms for all employees (full-time and part-time).
• Minimum standards include specific shirts, trousers, sweaters/fleeces, raincoats, belts, hats, jackets (winter and light-weight), gloves, pistol belts, holsters, and whistles.
• Uniforms must distinguish employees as Security personnel and include company insignia and US flag patches.
• All uniform types require approval from the Contracting Officer (CO) and Contracting Officer's Representative (COR) before procurement and distribution.
• Contractor is responsible for replacements, upgrades, and new uniforms for new hires.

Weapons:

• Contractor shall supply approved 9MM semi-automatic pistols and associated duty/target ammunition (Jacketed Hollow Point recommended for duty).
• Contractor shall supply 12-Gage Shotguns (semi-automatic or pump action, 18.25"-22" barrel, minimum 4-shell capacity) and "00" buckshot ammunition.
• Contractor is responsible for all fees and costs associated with weapon licensing, bonding, and authorization for employees.

Vehicles:

• Contractor must provide a primary 4-wheel drive pickup or SUV capable of Northern-tier weather operations.
• Secondary vehicles will be determined based on support needs.
• Vehicles must be equipped with a halogen spotlight, a 10-15 lb ABC dry chemical extinguisher, and a universal first aid kit.
• Contractor is responsible for all permits, titles, inspections, registrations, operation, maintenance, fueling, licensing, and insurance fees.
• Vehicles must be distinctly marked as security vehicles.

Office and Task Chairs:

• Contractor to provide office and task chairs for posts and Project Manager within 30 days of startup.

Communications Equipment:

• Contractor must provide handheld Motorola XTS2500 radios (or equal), chargers, batteries, base stations, refurbishers, cases, clips, and potentially a radio repeater.
• Contractor is responsible for obtaining necessary permits and ensuring continuous availability, providing substitutes for inoperable equipment.
• Cell phones are required for key personnel for emergency response and after-hours contact.
• Contractor is responsible for all costs related to radios (replacement, upgrades, end-of-life) and cell phone contracts.

This document is critical for bidders to understand the full scope of equipment and supplies they are required to furnish. It directly impacts cost estimations, logistical planning, and operational capabilities. Bidders must ensure they can procure and maintain all listed items to meet contract performance standards, including obtaining necessary approvals for uniforms and weapons.

Form / Attachment / Pricing Sheet

This document is a Contractor Employee Non-Disclosure Agreement (NDA) that must be understood and agreed to by individuals performing duties under a government contract. It outlines the contractor's responsibility to protect sensitive government procurement information and proprietary business information from other contractors.

• Confidentiality Obligation: Contractors must not disclose procurement sensitive information or proprietary business information to anyone other than authorized government employees.
• Definition of Procurement Sensitive Information: Includes procurement data, contract information, plans, strategies, and any other sensitive information.
• Use of Proprietary Information: Must be used solely for official purposes related to the contract and disclosed only to individuals with a specific need-to-know.
• Prohibition on Private Gain: "Inside information" obtained under government authority cannot be used for private gain.
• Restrictions on Disclosure: Specifically prohibits disclosure to company employees or other contractor employees who have not signed a similar agreement.
• Precautions: Contractors must take reasonable steps to prevent unauthorized disclosure and use.
• Certification: Individuals must certify they have read, understood, and will comply with the agreement and governing policies.

Bidders should be aware that personnel assigned to this contract will be required to sign this Non-Disclosure Agreement. This signifies the sensitive nature of the information that may be encountered during contract performance and the strict confidentiality requirements that will be enforced.

Form / Attachment / Pricing Sheet

This document outlines the specific post orders and requirements for various security guard positions at the USGS Earth Resources Observation and Science (EROS) Center in Sioux Falls, SD. It details the duties, responsibilities, manning requirements, hours, and days for each post, serving as a critical reference for understanding the operational security needs of the facility.

• Guard Post Orders: General requirements for all guards, including equipment checks, weapon handling, shift briefings, and sign-in/out procedures.
• Specific Post Requirements: Detailed descriptions for:
  • Security Control Center (SCC): Monitoring systems, communications, command and control, emergency response coordination.
  • Main Gate: Vehicle and visitor control, identity verification, threat surveillance.
  • Main Lobby: Pedestrian traffic control, visitor screening, access monitoring.
  • Employee Entrance: Employee traffic control, ID verification, property inspection, emergency response support.
  • Roving Patrol: Mobile patrols, alarm response, emergency first response, counter-surveillance, vehicle and item inspections.
• Supervisory Roles: Requirements for Shift Supervisors, Contract Project Managers, and Assistants, including oversight, emergency response, and administrative duties.
• Manning & Hours: Specifies the number of guards required per post, hours of operation (24/7 for some posts), and days of the week.

This document is crucial for bidders to understand the scope and nature of the security services required. It provides a clear picture of the operational environment, the specific tasks involved at each security post, the expected level of vigilance, and the required manning. Bidders can use this information to assess their capability to meet these detailed requirements, estimate resource needs, and tailor their proposals accordingly.

Other / Unclassified

This document outlines the Standard Operating Procedures (SOPs) for various security and operational functions at the EROS facility. It details procedures for:

• Deliveries: Gate entry, search protocols, and specific delivery times for different services (warehouse, café, custodial). Security will not sign for deliveries.
• Front Lobby Screening: Procedures for screening all non-EROS personnel, including magnetometer/x-ray screening, prohibited items, and visitor badge issuance.
• PIV Access Programming: Schedule and procedures for programming employee PIV cards.
• Employee Out Processing: Procedures for surrendering PIV cards and parking tags.
• Guard Post Duties: Responsibilities for Exterior Roving Guard, Interior Roving Guard, Main Gate Entrance Post, W5 Hallway Guard Post, and Warehouse Guard.
• Alarm Procedures: Checklists and response protocols for Lower-Level Secure Room (LLSR) and Sensitive Compartmented Information Facility (SCIF) alarms.
• Emergency Response: Procedures for medical emergencies, severe wind, lightning, and tornado approaches.
• Vehicle and Access Control: Procedures for reserved government vehicles, stopping suspicious vehicles, and unauthorized entry.
• Special Access: Procedures for VIP tours accessing the N3 door and hunter access for retrieving game or dogs.

This document provides critical operational and security protocols that potential bidders must adhere to if awarded a contract. It details access control, delivery procedures, emergency response requirements, and specific guard post duties. Understanding these SOPs is essential for any vendor operating within or interacting with the EROS facility, as compliance is mandatory. It highlights the stringent security environment and operational expectations.

Form / Attachment / Pricing Sheet

This document outlines the specific firearms (handgun) training requirements for contractor personnel, including initial hiring and annual re-certifications. It details the necessary equipment, ammunition, and qualification standards for the FPS Practical Pistol Course.

• Firearms Training: Requires contractor-provided handgun training and annual re-certifications.
• Equipment: Specifies the use of a contractor-authorized duty handgun, belt, holster, and magazine holders.
• Ammunition: Mandates 75 rounds of semi-automatic service pistol ammunition for qualifications and training.
• Target: Allows for Trans-II, NRA B-27 silhouette, or ICE targets as determined by the contractor.
• Marksmanship Qualification: A minimum score of 200 out of 250 points (80%) is required. Ratings include Marksman (220-230), Sharpshooter (231-240), Expert (241-249), and Distinguished Expert (250).
• Course Stages: Details seven stages of fire, including distances, rounds, positions, and specific shooting drills (e.g., strong hand only, two-handed, kneeling, barricade). Reloading procedures and magazine capacity considerations are noted.
• Semi-Automatic Weapon Handling: Demonstrations required for picking up, loading, immediate/secondary action drills, unloading, and benching a safe weapon.
• Range Rules: Outlines rules for timing, qualification attempts, weapon checks, safety violations, and acceptable alibis (malfunctioning weapon, bad ammunition, instructor error, target malfunction).
• Additional Training: Lists other required training courses for guards, including Magnetometer/X-Ray, Security Control Center Operations, Active Shooter, Blood Borne Pathogens, CPR/AED/First Aid, Defensive Driving, DOI Talent courses, Fire Extinguisher, Hazardous Substance First Responder, Radiation Safety, Severe Weather, Workplace Security, and Workplace Violence. Specifies whether training is provided by the contractor or the government and when it must be completed.

This document is critical for bidders to understand the specific training and qualification requirements for personnel who will be handling firearms. It outlines the scope of firearms training, the standards for qualification, and other essential training mandates for security personnel. Bidders must ensure their proposed training programs and personnel meet these detailed requirements.

Form / Attachment / Pricing Sheet

This document details the Government-Furnished Equipment (GFE) and property that the Government will provide to the Contractor for use in performing the contract. It outlines the Contractor's responsibility and accountability for this property.

• Property Provided: Includes administrative and investigative forms, materials, administrative supplies, post orders, Standard Operating Procedures (SOPs), PIV cards and associated fees, initial PIV background checks, parking passes, security control center (SCC) and its equipment, repair and maintenance of security systems, repair and maintenance of desktop/computer systems, internet access and support, building utilities and custodial services, telephones, televisions (for news and training), DVD/Blu-ray player, NOAA Weather Alert Notification monitors, Multi-Function Devices, desktop computers/notebooks (for various locations including SCC, backup, supervisor office, main lobby, guard shack, warehouse, and assistant office), standard office furniture, supervisor and assistant office areas, secure security common area, personal storage lockers, classrooms/conference rooms, X-Ray machines, Magnetometers (CS5000 and handheld), GSA approved weapons container, ammo storage container, weapons clearing barrel, main gate guard shack, and antenna building mount.
• Contractor Responsibilities: The Contractor is responsible and accountable for all GFE. Specific responsibilities include covering replacement costs for lost, stolen, or damaged PIV cards, and reimbursing the Government for failed initial PIV background checks. Any furniture or upgrades beyond standard provided items are at the Contractor's expense.
• Request Process: Many items, such as administrative supplies, post orders, SOPs, security system maintenance, computer system maintenance, internet access, and classroom/conference room usage, are to be requested through the Contracting Officer's Representative (COR).

This attachment is crucial for bidders to understand the resources the Government will provide, which can impact resource planning, cost estimation, and operational setup. It clarifies what equipment, facilities, and services the Contractor can expect to receive, and what their own responsibilities will be regarding these items and any additional needs.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of South Dakota, specifically for the counties of Lincoln, McCook, Minnehaha, and Turner. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative support to technical and protective services.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details required benefits such as Health & Welfare and paid vacation and holidays.
• Outlines specific requirements for hazardous pay differentials and uniform allowances.
• Provides a process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. It establishes the minimum wages and benefits that must be paid to service employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.