S--MN-FERGUS FALLS WMD-JANITORIAL SERVICES

Amendment / Modification

This amendment (0001) adds cleaning checklists to the solicitation for the janitorial services requirement.

• The "Supplies/Services" section has been updated to include "Amd 001: Addition of Cleaning Checklists."

• The amendment does not appear to change the proposal submission deadline or evaluation factors, but it adds specific work details to the SOW.

• This amendment pertains to Solicitation Number 140FS22600061.

• The solicitation is for janitorial services for two buildings at the Fergus Falls Wetland Management District.

• It is a 100% Total Small Business Set-Aside, Firm-Fixed Price Contract.

• The period of performance is a Base Period of 12 months with up to four option years.

• A site visit is highly recommended and was available on March 9th, 11th, 12th, and 13th, 2026.

• Quotes and questions are due by March 17, 2026, at 5:00 PM EST.

• Evaluation is based on Best Value, considering technical capabilities, competitive pricing, optional site visit, and past performance.

• Vendors must identify subcontractors or provide a statement confirming all services will be performed by the vendor.

• Required information for quotes includes firm name, subcontractor details (if applicable), UEI, point of contact, phone, and email.

• The Period of Performance is 04/01/2026 to 03/31/2031.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet that vendors must complete. It requires a breakdown of costs per year and per location.

• Base Year and Option Years (OY 1-4): Columns for cost breakdown over the contract period.
• Locations: Specific facilities are listed, including:
  • HQ facility (18965 County Highway 82) - includes main space and a monthly additional space.
  • Visitor Service Building (602 State Highway 210 E).
• Instructions: Vendors must complete breakdown costs per year, per location.

This worksheet is critical for bidders to detail their proposed pricing for the opportunity. Accurate completion is required for proposal submission and will likely be a key factor in evaluation.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services for two buildings at the Fergus Falls Wetland Management District in Fergus Falls, Minnesota. The government is seeking a single responsible vendor to provide these services.

• Janitorial services for two buildings: HQ facility (18965 County Highway 82) and Visitor Service Building (602 State Highway 210 E).

• Services to be performed in accordance with the Statement of Work (SOW) and Department of Labor Wage Determination 2015-4955, revision 30.

• Contractor personnel must complete a criminal background check and receive written clearance prior to performing on-site services.

• Vendors must identify any proposed subcontractors.

• Contract Type: Firm-Fixed Price.

• Set-Aside: 100% Total Small Business Set-Aside.

• Period of Performance: Base Period of 12 months, with up to four (4) option years. The total duration, including options, shall not exceed 5 years and 6 months.

• Proposal Submission: Quotes must be submitted via email to khalilah_brown@fws.gov by March 17, 2026, at 5:00 PM EST.

• Evaluation Criteria: Best Value. Evaluation will be based on technical capabilities, competitive pricing, optional site visit, and positive past performance history.

• Site Visit: Highly recommended for offerors to understand the scope of work and facility conditions.

• This acquisition is a 100% Total Small Business Set-Aside.

• An excel spreadsheet "B12 Tabulation Pricing Worksheet" is required for quote submission, with a breakdown for both buildings.

• Offerors may also include total pricing on company letterhead.

Form / Attachment / Pricing Sheet

This document provides floor plans for the Prairie Wetlands Learning Center, detailing the layout of the Main Floor and Lower Level. It includes room names, square footage, and task color-coding.

• Main Floor: Includes Exhibit Hall, Deck Area, Stairway, Vestibule, Mezzanine, Recpt, Store, Offices, Conf Room, Storage, and Restrooms.
• Lower Level: Includes Link Corridor, Stairway, Lounge, Offices, Classrooms, Mechanical, Receiving, Storage, Kitchen, and Dining Hall.
• Task Color Coding:
  • Yellow: Weekly Tasks
  • Orange: Bi-Monthly Tasks
  • Blue: Monthly Tasks

These floor plans are crucial for bidders to understand the physical layout of the facility where services may be required. They provide context for the scope of work, potential access points, and spatial considerations for any cleaning or maintenance tasks, particularly as indicated by the task color-coding system.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the U.S. Fish and Wildlife Service (USFWS) at the Fergus Falls Wetland Management District (FF WMD) Headquarters and the Prairie Wetlands Learning Center, ensuring a clean, neat, and professional appearance.

• Perform a full range of cleaning duties on a weekly and monthly basis.

• Services include cleaning of office buildings, restrooms, kitchen areas, conference rooms, and other specified areas.

• Specific tasks include sweeping, cleaning restrooms, emptying trash, and maintaining general cleanliness.

• The work will be performed at two locations:

  • HQ Facility (18965 County Highway 82, Fergus Falls, MN): Approx. 12,332 sq ft, two levels.
  • Visitor Service Building (602 State Highway 210 E, Fergus Falls, MN): Approx. 5,360 sq ft, two levels.

• Performance is based on objectives related to mission-essential items.

• Key performance measures include ensuring all tasks are performed at the required frequency with no more than one discrepancy noted per month.

• All buildings must be fully secured upon completion of work, with zero discrepancies noted.

• Base contract period: April 1, 2026 - March 31, 2027.

• Four option years to follow, extending through March 31, 2031.

• Locations: Fergus Falls Wetland Management District Headquarters and Prairie Wetlands Learning Center in Fergus Falls, MN.

• Service provider must be a business specializing in professional cleaning.

• Personnel require background checks and DOI Access Cards for unsupervised access.

• The contractor must comply with federal, state, and local laws, including OSHA and NFPA regulations.

• Must comply with Executive Orders regarding green cleaning and utilize biobased products where possible.

• Government will furnish some supplies (e.g., soap, toilet paper, trash bags).

• Bidders are encouraged to schedule a site visit.

Wage Determination

This document is a U.S. Department of Labor Wage Determination (No. 2015-4955, Revision 30) for the Service Contract Act, applicable to Otter Tail County, Minnesota, and surrounding areas. It lists prevailing wage rates and fringe benefits required for various occupational classifications.

• Geographic Scope: Minnesota Counties of Becker, Beltrami, Cass, Clearwater, Crow Wing, Hubbard, Kittson, Lake of The Woods, Mahnomen, Marshall, Norman, Otter Tail, Pennington, Red Lake, Roseau, Wadena, and Wilkin.
• Applicability: This wage determination sets the minimum wage rates and fringe benefits that must be paid to employees performing work on service contracts covered by the Service Contract Act within the specified geographic area.
• Occupational Classifications: The document provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Mechanic, Cleaner, Electrician, Nurse, Technician) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: In addition to wages, the determination outlines required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and specific provisions for paid sick leave under Executive Order 13706 ($5.09/hour or $203.60/week).
• Additional Benefits: Paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and twelve paid holidays per year are also mandated.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), outlining specific requirements and wage adjustments for contracts awarded on or after certain dates.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if a required occupation is not listed in the determination.

This document is critical for any bidder on a federal service contract within the specified Minnesota counties. It establishes the baseline labor costs that must be factored into proposals to ensure compliance with federal labor laws.