S--TRASH REMOVAL SERVICES FOR TRUXTON CANON AGENCY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), Western Region, Truxton Canon Agency is conducting market research (Sources Sought) to identify qualified firms for waste management services in Valentine and Peach Springs, Arizona. This opportunity is an Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the Buy Indian Act. Services include solid waste collection, transportation, disposal, dumpster provision, and recycling. Responses, including a mandatory IEE Representation Form, are due by March 20, 2026, at 5:00 pm MST.
Scope of Work
The requirement is for comprehensive waste management services at the BIA Truxton Canyon Agency, covering Valentine and Peach Springs, AZ. This includes:
- Solid waste and recycle material collection, transportation, and disposal at approved facilities.
- Provision and servicing of standard commercial dumpsters/containers.
- Weekly service for pick-up, haul, dump, and cleaning of waste receptacles.
- Compliance with all federal, state, and tribal environmental regulations, including OSHA and EPA's Environmental Management System (EMS).
- Adherence to performance standards such as using heavy gauge metal containers, ensuring lids are closed after emptying, and maintaining neat collection areas. A ZERO INJURY PROGRAM is required.
Service locations may include agency buildings, housing units, and other BIA managed sites.
Contract & Timeline
- Type: Sources Sought / Market Research Only (Not a solicitation or commitment)
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE) – Buy Indian Act
- Product/Service Code: S205 (Trash/Garbage Collection Services)
- Response Due: March 20, 2026, at 5:00 pm MST
- Published: March 16, 2026
Key Requirements
- ISBEE Verification: Interested vendors must submit a completed IEE Representation Form (attached) to verify eligibility under the Buy Indian Act. Responses without this form will not be considered.
- Capability Statement: Provide a brief statement including company name, UEI, point of contact, description of waste management services, relevant experience, and service capacity for rural/remote locations.
- Operational Requirements: Contractor must provide all-inclusive rates, use its own equipment and personnel (subcontracting is not permitted), ensure drivers have valid licenses, and employees wear identifying apparel with company logos. Vehicles must also display the contractor's logo.
- Deliverables: Include Manifest Documentation, various weight reports (Recycling, Solid Waste, Bulk Material, Roll Off Bin), and Monthly Delivery Tickets, with specific reporting frequencies and methods outlined.
Submission Instructions
Responses must be submitted via email to Danielle Bitsilly, Contract Specialist (danielle.bitsilly@bia.gov). The email subject line must be: "Sources Sought Response – Waste Management Services – ISBEE – [Your Company Name]".
Additional Notes
This notice is for market research purposes only. No solicitation exists at this time, and pricing should not be submitted. Respondents will not be notified of the results.