S114--Water Testing IDIQ - New Requirement; B+4 EST POP 04/01/2026 - 03/31/2031
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 is conducting market research through this Sources Sought Notice for Water Testing Services for the Oklahoma VA Health Care System (OKC VA HCS) in Oklahoma City, OK. This effort aims to identify qualified sources for an anticipated Indefinite Delivery Indefinite Quantity (IDIQ) contract. The contractor will provide laboratory services and materials, with no on-site work at VA campuses. Responses are due by March 5, 2026.
Scope of Work
The requirement includes professional laboratory services for water testing, encompassing:
- Tests outlined in ANSI/AAMI ST108:2023, VHA Directive 1061, and ES-2019-001 Cooling Tower Water Systems.
- Completion of all scopes of work itemized on the CLIN spreadsheet, ensuring data is formatted for direct upload into the VA's Water Safety Management Tool (WSMT) database.
- Provision of necessary sampling materials and equipment to enable on-site VA staff to perform scheduled tests (monthly, quarterly, semi-annual, annual, and retests).
- Responsibility for ensuring samples are not compromised during transit to the laboratory due to extended shipping time or temperature factors.
- Confirmation of sample receipt via email and processing of samples within a 24-hour collection-to-processing timeframe.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Contract Type: Intended Indefinite Delivery Indefinite Quantity (IDIQ)
- NAICS Code: 541380 – Testing Laboratories and Services
- Period of Performance: Estimated 1 12-month Base Period plus 4 1-year Option Periods.
- Response Due: Thursday, March 5, 2026, at 4:00 PM Mountain Time.
- Published: February 24, 2026.
Submission & Evaluation
Interested organizations capable of providing these services should submit a capability statement via email to Shanta Harrison, Contracting Officer, at Shanta.Harrison@va.gov. The statement must include:
- Primary point of contact, complete mailing address, telephone number, and email address.
- Company's business size status and UEI.
- Documentation supporting claims of organizational and staff capability.
- Information on business size and any multiple award schedule contracts held. Responses will inform the procurement method, which may include setting aside for small businesses or full and open competition. No telephone inquiries will be accepted, and no feedback will be provided.
Eligibility / Set-Aside
Based on the market research responses, this requirement may be set-aside for small businesses or procured through full and open competition. Multiple awards may be made.