S201--Janitorial Services Base Plus 2 Years

Solicitation / RFP / RFQ

This solicitation is for janitorial services at the W. G. "Bill" Hefner (Salisbury) VA Medical Center (VAMC) located at 1601 Brenner Avenue, Salisbury, NC 28144. The contract is for non-personal services, meaning the government will not exercise supervision or control over the contractor's personnel.

• Provision of janitorial services as detailed in the Performance Work Statement (PWS).

• Services include cleaning of administrative and patient care areas, including but not limited to:

  • Ceilings, walls, floors (including carpet and tile maintenance), doors, windows, cubicle/shower curtains.
  • Restrooms, kitchens, dining areas, break areas, and specialized areas like IT closets.
  • Waste removal and litter control.
  • Specialty janitorial services upon request (e.g., carpet shampooing, water removal, deep cleaning).

• Adherence to specific cleaning standards and frequencies outlined in the PWS.

• Maintenance of specific staffing levels, including Certified Healthcare Environmental Service Professionals (CHESP) and Certified Healthcare Service Technicians (CHEST).

• Compliance with all applicable Federal, State, and local regulations, including OSHA, EPA, and Joint Commission standards.

• Contract Type: Firm Fixed Price Requirements contract.

• Period of Performance: Base period plus two (2) option years. The base period is from August 1, 2026, to July 31, 2027. Option 1 is from August 1, 2027, to July 31, 2028. Option 2 is from August 1, 2028, to July 31, 2029.

• Estimated Value: Not explicitly stated, but NAICS code 561720 with a size standard of $22 Million is provided.

• Proposal Submission: Quotes must be submitted electronically via email to amy.balicat@va.gov and Jamie.Sullivan4@va.gov in PDF format by the due date of June 23, 2026, at 08:00 EDT.

• Quote Assembly: Quotes must include a signed SF 1449, completed Price/Cost Schedule (Section B), a technical description, and past performance information.

• Evaluation Factors: Award will be based on the most advantageous offer considering Technical, Past Performance, and Price.

• Site Visit: A site visit is scheduled for June 16, 2026, at 10:00 AM EST. Attendance is strongly encouraged.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be verified SDVOSB vendors and listed in the SBA certification database.

• All questions regarding the solicitation must be submitted via email by June 18, 2026.

• Amendments will be issued to answer questions.

• The System for Award Management (SAM) is the primary method for collecting information from entities interested in Federal contracts.

Form / Attachment / Pricing Sheet

This document provides a site map of the W.G. (Bill) Hefner VA Medical Center, indicating the location of various buildings and facilities. It is intended to help visitors, including potential bidders, navigate the medical center campus.

• Labeled buildings (e.g., Building 16, Laundry, Buildings 1, 2, 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14E, 14W, 15, 19, 21, 42, 43).
• Labeled streets (Hedrick St, Brenner Ave., Statesville Blvd.).
• Indication of the National Cemetery and a pond.
• Specific entrances noted, such as "Building South Entrance" for the Laundry.
• An arrow pointing to Building 16.

This map is relevant for bidders attending any site visits or needing to locate specific facilities within the VA Medical Center campus as part of the opportunity. It aids in understanding the physical layout and logistics of the location.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), is a mandatory certification form for offerors. It requires the offeror to certify their compliance with the limitations on subcontracting requirements as stipulated in the solicitation and resultant contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Acknowledgement of Penalties: Offerors acknowledge that this certification is subject to Title 18, United States Code, Section 1001, and that false certifications may result in criminal, civil, or administrative penalties.
• Compliance Verification: The offeror agrees to cooperate with the VA and provide documents to demonstrate compliance.
• Certification Execution: The form requires the printed name, title, signature, date, and company information of the authorized certifier.

This certification is a mandatory requirement for proposal submission. Failure to complete, sign, and return this form with the bid, quotation, or proposal will result in the offer being deemed ineligible for evaluation and award. Bidders must carefully review and understand the subcontracting limitations applicable to the specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in specific geographic areas.

• Geographic Area: North Carolina Counties of Cabarrus, Gaston, Iredell, Lincoln, Mecklenburg, Rowan and Union; South Carolina Counties of Lancaster and York.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Electrician, Nurse, Technician) with corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates and Paid Sick Leave (EO 13706).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all covered service employees on the contract. Failure to comply can lead to penalties. The document is crucial for accurate cost estimation and proposal development for service contracts within the specified geographic regions.

Solicitation / RFP / RFQ

This is a combined synopsis for Janitorial services for the Salisbury VA Medical Center (VAMC). The solicitation is being issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside on the open market.

• Janitorial services for the Salisbury VAMC.

• Not specified in this synopsis.

• All correspondence and responses shall be via email to amy.balicat@va.gov.

• Telephone requests for information or questions will NOT be accepted.

• Offerors are responsible for downloading all documents, including amendments, from the SAM.gov Contracting Opportunities website.

• Response Date/Time/Zone: 06-22-2026 08:00 EASTERN TIME, NEW YORK, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Applicable NAICS Code: 561720 with a size standard of $22 Million.

• See solicitation and solicitation documents attached.

• Referenced attachments include: WD 2015-4423 Rev. 33 dtd 05-13-2026, VAAR 852.219-75 VA Notice of Limitations on Subcontracting, and Site Visit Meeting Location.