S201--Janitorial Services Emergency Bridge Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Healthcare Administration (VHA), Network Contracting Office (NCO) 8, has issued a Special Notice for an emergency short-term Firm Fixed Price (FFP) bridge contract for Janitorial and Cleaning Services. This action is a sole-source justification to OS-DB-JV-2 LLC due to an unusual and compelling urgency. The services are required at the VA Caribbean Healthcare System (VACHS) and Mayaguez Outpatient Clinic (MOPC) in San Juan, PR. The purpose is to ensure continuity of critical services while a protest related to the follow-on long-term contract is resolved by the Government Accountability Office (GAO). Responses/comments regarding this justification are due by May 8, 2026.
Scope of Work
The incumbent contractor, OS-DB-JV-2 LLC, will provide comprehensive Healthcare Aseptic Cleaning Services, including necessary supervision, labor, supplies, materials, and equipment. These services are essential to prevent immediate harm to the health, welfare, and safety of patients and to maintain the agency's mission.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) bridge contract
- Period of Performance:
- Base Period: May 1, 2026 – July 31, 2026
- Option Period 1: August 1, 2026 – August 31, 2026
- Option Period 2: September 1, 2026 – September 30, 2026
- Option Period 3: October 1, 2026 – October 31, 2026 (Option periods are at the Government's discretion, pending GAO's determination.)
- Set-Aside: Not applicable (sole-source justification)
- Response Date: May 8, 2026, 1:00 PM EDT
- Published Date: May 6, 2026
- Product Service Code (PSC): S201 (Housekeeping – Custodial Janitorial)
Evaluation
This is a Justification and Approval (J&A) for Other Than Full and Open Competition under the authority of 41 USC §3304(a)(2) - Unusual and Compelling Urgency. The VA determined that OS-DB-JV-2 LLC is the only responsible source capable of meeting the urgent requirement without interruption, given their existing knowledge, trained personnel, and compliance with healthcare standards. Market research was conducted expeditiously due to the emergency. The anticipated cost is deemed fair and reasonable.
Additional Notes
The current contract expires on April 30, 2026. This bridge contract allows time for the GAO protest resolution. The agency intends to remove barriers to competition for subsequent long-term acquisitions once the protest is resolved. FITARA does not apply to this procurement. Contact Wilfredo Perez, Contracting Officer, at wilfredo.perez3@va.gov or 939-759-6783 for inquiries.