S203--S203 - Atlanta VAMC Domiciliary Residential Rehabilitation Treatment Program (DRRTP) Catering Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 7, is soliciting quotes for Food Services (Catering) for the Domiciliary Residential Rehabilitation Treatment Program (DRRTP) at the Atlanta VA Medical Center, Fort McPherson Campus, Atlanta, Georgia. This requirement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The services involve providing three meals and one snack daily for up to 61 residents. Quotes are due by January 26, 2026, at 8:00 AM EST.
Scope of Work
The contractor will provide all food products, beverages, labor, and materials for catering services. Off-site food preparation is permitted, with the exception of beverages. Meals must adhere to VHA Healthy Diet Guidelines, including specific calorie and protein minimums, and require dietitian approval every three weeks. The contractor must accommodate various dietary needs (e.g., low sodium, sugar-free, gluten-free, vegan, kosher, halal, common allergens) and provide special holiday meals for Thanksgiving, Christmas, New Year's Day, and Easter Sunday. Sack meals are required for residents not present during scheduled meal times. Strict sanitation and food safety standards, in accordance with FDA Food Code 2022 and VHA Directive 1439, must be maintained. Contractor personnel require VA-issued identification badges and must comply with all VA security regulations. A 7-day emergency menu and supply are also required. The service is exclusively for Domiciliary Residents, with a maximum census of 61. Site visits are not permitted; photos and additional information have been provided.
Contract Details
- Contract Type: Firm-Fixed Price (FFP)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 722310 (Food Service Contractors) with a $47.0 million size standard
- Period of Performance: One (1) base year from May 1, 2026, to April 30, 2027, with four (4) one-year option periods.
- Incumbent Information: The current contract holder is Admiral's Experience, Inc. Details of the incumbent's Collective Bargaining Agreement (CBA) have been provided, outlining updated wages, health and welfare benefits, sick leave, pension contributions, jury duty, vacation, and bereavement leave policies. Bidders must ensure quotes comply with Section 4(c) of the McNamara-O'Hara Service Contract Act (SCA).
Submission & Evaluation
- Quote Deadline: January 26, 2026, at 8:00 AM EST.
- Submission Method: All responses must be emailed to Joseph.Horn@va.gov.
- Evaluation Criteria: Technical Capability, Price, and Past Performance.
- Required Submissions:
- Completed VAAR 852.219-75, Limitations on Subcontracting Certification.
- Past Performance Worksheet (template provided).
- A full-detailed three-week sample menu for each meal period; sample holiday menus are optional.
- High-level process narrative for food transportation (HACCP).
- Proof of business location in Georgia (signed lease or distance map).
- All required licenses and permits (e.g., Georgia Department of Public Health Food Service Permit, valid health inspection report, or USDA Certified Kitchen Certificate) must be furnished with the quote. The GDPH permit may be obtained post-award but must be submitted 14 days prior to the POP.
- Technical Capability: The technical narrative has a five-page limit; supporting documents should be submitted as individually labeled addenda.
- Post-Award Phase-In: A phase-in period of up to 30 days is allowed for non-incumbent offerors to finalize permitting, staffing, and off-site kitchen readiness.
Key Amendments & Clarifications
This solicitation has been amended to extend the response deadline and update the Period of Performance. Clarifications have been provided regarding the submission of the Georgia Department of Public Health Food Service Permit (can be obtained post-award), technical capability page limits, menu and HACCP plan requirements, and proof of business location. Detailed information on the incumbent's Collective Bargaining Agreement has also been included, which is crucial for proposal pricing and staffing strategies.