S205--New Award: Five Year Ordering Period Contract for Solid Waste Collection and Removal Services at the Hines VA Hospital in Hines, IL and its affiliated Joliet CBOC. POP: 2/1/26 - 01/31/31. Awarded: Hamilton Alliance, Inc.

Award Notice

• Award Number: 36C25226D0018

• Awarded To: HAMILTON ALLIANCE, INC.

• Contractor UEI: KG1LP5G9GFA3

• Award Amount: $3,628,382.20

• Award Date: January 30, 2026

• Solicitation Number: 36C25226Q0162

• Product/Service Code (PSC): S205

• NAICS Code: 562111 (Waste Collection)

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSBC)

This award is for a five-year ordering period contract for Solid Waste Collection and Removal Services.

• Start Date: February 1, 2026
• End Date: January 31, 2031

Services are to be provided at the Hines VA Hospital in Hines, IL, and its affiliated Joliet CBOC.

• Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee, WI 53214-1476

• Contracting Officer: Scott Sands (Scott.Sands2@va.gov, 414-844-4800)

• Address: 1601 BELVEDERE RD STE 114E, WEST PALM BEACH, FL 33406-1543

Amendment / Modification

This amendment (0003) updates a specific requirement related to license or waste hauler's permits. Previously, these permits may have been required. Now, the determination of whether such permits are necessary will be made by the Contracting Officer prior to contract award, as a responsibility determination.

This change impacts any section of the original solicitation that may have stipulated a requirement for a license or waste hauler's permit.

This amendment does not appear to change the submission deadline or other proposal requirements. It modifies a pre-award responsibility determination process.

Amendment / Modification

• The "Hour & Date for Receipt of Offers" has been extended to January 23, 2026, 15:00 CST.

• This amendment provides additional answers to vendor questions.

• Signed copies of Amendments 0001 and 0002 must be submitted with the solicitation package.

• The due date for offer submission.

• Vendor Questions and Answers.

• The proposal deadline is extended to January 23, 2026, at 15:00 local time.

• Bidders must ensure signed copies of both Amendment 0001 and Amendment 0002 are included with their submission.

• Trash Hauler's License: Possession and submission of a waste hauler's license/permit are required with the solicitation package, as per the Instructions to Quoters (pages 65-66).

• SDVOSB Experience: For this 100% SDVOSB set-aside (a FAR Part 12 simplified acquisition), the experience of the owner or key management personnel can satisfy the company's experience requirement if the company has been established for less than three years. Documentation supporting this claim must be provided.

Amendment / Modification

This amendment (Modification 0001) to Solicitation 36C25226Q0162 provides answers to vendor questions and updates the Performance Work Statement (PWS).

• The PWS has been updated. Specifically, Section b. regarding the San-I-Pak Compactor and the billing for the Government-owned S/C 30-Yd container has been revised.

• The previous statement "This Government-owned S/C 30-Yd container shall be billed the same as other 30-Yd solid waste containers" has been updated to: "The Government anticipates rates for service on the Government-owned S/C 30-Yd container to be relative to the other 30-Yd solid waste containers understanding that not all facilities accept PIMW but expecting contractors to provide the most advantageous and fair and reasonably priced options for this service.”

• The updated PWS Section b. now reads: "San-I-Pak Compactor: Hines has had a San-I-Pak infectious waste sterilizer and compactor installed at its main campus and requires collection and disposal services to remove the waste generated by the San-I-Pak. This compactor is Government-owned. In Illinois, if regulated medical waste is properly treated by an approved method like autoclaving in a device such as a Sanipak, it is no longer considered Potentially Infectious Medical Waste (PIMW) and may be disposed of as regular municipal solid waste, with some exceptions for sharps; sharps are disposed of via a separate contract and are not placed in the Sanipak unit. Furthermore, the Illinois Environmental Protection Agency (IEPA) states that once PIMW is treated in accordance with their regulations, it is declassified. However, disposal sites have discretion on acceptance of such waste. Therefore, The Government anticipates rates for service on the Government-owned S/C 30-Yd container to be relative to the other 30-Yd solid waste containers understanding that not all facilities accept PIMW but expecting contractors to provide the most advantageous and fair and reasonably priced options for this service."

• The solicitation close date has NOT been extended.

• Offerors are required to submit a signed copy of this amendment with their quote to be considered for award.

Wage Determination

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides minimum wage rates and fringe benefits for various occupations in specific geographic areas. This particular determination applies to the Illinois counties of Cook, Du Page, and McHenry.

• Applicability: This wage determination sets the minimum wage rates and fringe benefits that must be paid to service employees performing work under a contract covered by the Service Contract Act in the specified area.
• Occupational Listings: The document lists numerous occupations, each with a corresponding minimum hourly wage rate. These range from administrative and clerical roles to technical, health, and maintenance occupations.
• Fringe Benefits: The document states that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are not explicitly listed in the provided excerpt but are indicated to be tied to each occupation.
• Executive Orders: The document references Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage). It outlines requirements for paid sick leave (1 hour per 30 hours worked, up to 56 hours annually) and minimum wage rates for contracts awarded on or after January 1, 2015, and before January 30, 2022. For 2025, the minimum wage rate is $13.30 per hour or the applicable wage determination rate, whichever is higher.
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and a minimum of twelve paid holidays per year are detailed.
• Hazardous Pay: Differentials are noted for employees working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost, including cleaning and maintenance ($3.35 per week, unless "wash and wear" materials are used).
• Conformance Process: Procedures are outlined for classifying and determining wage rates for occupations not explicitly listed in the determination.

Bidders must review this wage determination to understand the minimum labor costs associated with performing services in the specified geographic area. This information is crucial for accurately estimating proposal costs and ensuring compliance with federal labor laws if awarded a contract.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5019, Revision No. 31, dated 12/03/2025) for the Service Contract Act. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits for the area of Illinois Counties of Grundy, Kendall, and Will.

This wage determination is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposals account for these labor costs to remain compliant and competitive.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for solid waste and recyclables collection and disposal services at the Edward Hines Jr VA Hospital and its affiliated Joliet CBOC. The requirement is for a 5-year Indefinite Delivery Indefinite Quantity (IDIQ) contract with five one-year priced periods, with task orders to be issued for each priced period. The period of performance is from 02/01/2026 through 01/31/2031.

• Solid waste, treated waste, and recyclables collection and disposal services.

• Specific container and compactor placement, collection frequency, and container maintenance requirements are detailed.

• Contractor must provide all collection containers and ensure they are in new or "like new" condition.

• Services include weekly collection for 30-yard containers with compactors, and various dumpster sizes (8, 10, 20, 30-yard) with specified collection frequencies (e.g., 3x week, 6x week, weekly, on-call).

• Recyclable materials (single stream, metal, cardboard) are to be collected and processed.

• San-I-Pak infectious waste sterilization and compactor services are also required.

• Contract Type: Indefinite Quantity Contract (IDIQ) with firm-fixed unit pricing.

• Minimum Guarantee: $2,500.00

• Ceiling: $6,250,000.00

• Period of Performance: 02/01/2026 through 01/31/2031 (five 1-year priced periods).

• Quotes are due by 01/16/2026 at 15:00 CST.

• Quotes must be submitted via email to scott.sands2@va.gov.

• Evaluation will be based on Experience, Technical Documents, and Price and Fill-ins.

• Offerors must submit a Quality Control Plan, Certificate of Liability Insurance, OSHA Training Certificates, Waste Hauling Permit, and EPA ID Number.

• The Price Schedule must be completed for all five priced periods.

• This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified in the Small Business Administration's database as an SDVOSB at the time of quote submission.

• A site visit is scheduled for January 7th, 2026, at 11:00 AM local time.

• Questions must be submitted via email by January 9th, 2026, at Noon local time.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a new five-year contract (with five one-year priced periods) for Solid Waste and Recyclables Collection and Disposal Services. The services are required for the Edward Hines Jr VA Hospital in Hines, IL, and its affiliated Joliet CBOC.

• Solid Waste Collection and Disposal Services

• Recyclables Collection and Disposal Services

• Contract Type: Services Contract

• Period of Performance: Five-year ordering period (02/01/2026 - 01/31/2031), with five 1-year priced periods.

• Response Date/Time/Zone: 01-16-2026 15:00 CENTRAL TIME, CHICAGO, USA

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 562111

• Product Service Code: S205

• Place of Performance: Edward Hines Jr VA Hospital, 5000 South 5th Avenue, Hines IL 60141-5000, USA

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476

• Point of Contact: Scott Sands, Contracting Officer (Scott.Sands2@va.gov)