S205--Regulated Medical Waste and Sharps Management for Central Arkansas Veterans Healthcare System (CAVHS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office (NCO) 16, is conducting market research through a Sources Sought/Request for Information (RFI) for Regulated Medical Waste and Sharps Management services for the Central Arkansas Veterans Healthcare System (CAVHS) and its associated Community-Based Outpatient Clinics (CBOCs) in Arkansas. This RFI aims to identify contractor interest, capabilities, and pricing. The government has indicated an intent to sole source if no suitable responses are received. Responses are due by March 18, 2026, at 3:00 PM CST.
Scope of Work
The contractor shall provide all labor, tools, materials, equipment, transportation, and supervision necessary for regulated medical waste and reusable sharps container management and disposal services. This includes:
- Collection, transportation, and disposal (incineration for most waste types) in compliance with OSHA, EPA, FDA, DOT, and Arkansas state regulations.
- Supply and installation of locking wall brackets, floor dollies, and countertop stability bases for reusable sharps containers.
- Exchange of reusable sharps containers when 3/4 full, with frequency determined by site survey and patient volume.
- Provision of appropriate storage for regulated medical waste and chemotherapy waste.
- Ensuring transportation vehicles are enclosed, leak-resistant, and properly placarded.
- Developing and maintaining an Exposure Control Plan, Spill Response Plan, Emergency Action Plan, and Fire Evacuation Plan.
- Maintaining logs of waste shipments for three years.
Services will be performed at CAVHS facilities in Little Rock and North Little Rock, AR, and CBOCs in Conway, Searcy, Russellville, Hot Springs, Pine Bluff, and El Dorado.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated Duration: Base year plus four (4) option years (for the potential future contract)
- Set-Aside: Small Business Concerns are encouraged to respond (no specific set-aside designated for this RFI)
- Response Due: March 18, 2026, 3:00 PM CST
- Published: March 9, 2026
Evaluation
Responses will be used for market research to determine potential levels of competition, contractor capabilities, and compliance with requirements such as the Nonmanufacturer Rule and Buy American Act. This is not a solicitation, and responses do not constitute offers. The government reserves the right to sole source if no responses are received.
Additional Notes
This is a new requirement. Interested offerors must complete all questions, provide required documentation, descriptive literature, and authorization letters. All information provided will be used solely for market research by the CAVHS Purchasing and Contract Team. Interested parties are responsible for monitoring SAM.gov for any future solicitations.