S205--Trash Removal and Recycling Services Grand Junction, Colorado

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the RFQ for waste management services, clarifying requirements related to pickups, equipment, billing, and disposal fees.

• Pallet Pickups: The RFQ requires 2 pallet pickups per month. Historical data on average pallets per pickup, total annual pallets, or typical volume/weight per haul is not provided, but an estimate of 12 pallets per week accumulation is given, noting that this can fluctuate.
• Additional Pickups: For the 8-yard compactor and 30-yard roll-off, additional quantities beyond the stated frequency are included for flexibility. If these are exceeded, a contract modification will be discussed and must be issued prior to executing additional pickups. The vendor should anticipate completing jobs based on the regular frequency but be prepared for facility requests for more.
• Recycled Cardboard Revenue: The facility does not have weight measurement capabilities for baled cardboard. The average is one bale every two weeks.
• Disposal Fee per Ton (Line 0004/1004): Bidders should quote a per-ton rate, not a flat rate per haul. The quantity of 120 tons is an estimate allowing flexibility. Invoicing should be for actual tons picked up, with modifications considered for higher quantities if needed.
• Invoicing Documentation: Monthly invoicing in arrears requires all pertinent charges, including weigh tickets for actual tons, to be included. Invoices must be broken down by line item for verification.
• Line Item Quantities (0001 & 0005): The quantity of 168 jobs for line item 0001 accounts for 3 jobs/hauls per week (156) plus 12 potential additional jobs for flexibility. The quantity of 120 tons for line item 0005 accounts for the per-ton disposal costs, separate from other associated haul costs.
• Compactor/Baler: Both are stationary. The compactor has a detachable 8-yard container. Dimensions are provided for both the compactor (91"W x 81"L x 120"H) and the baler (81"W x 56"L x 102"H).

These clarifications refine understanding of service volumes, billing procedures, and equipment specifications, which bidders should incorporate into their proposals. No changes to due dates or submission rules were indicated.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ #: 36C25926Q0384) for Trash Removal and Recycling Services at the Grand Junction VA Medical Center. The government is seeking to award a firm-fixed-price contract. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The government reserves the right to make no award.

The contractor shall provide comprehensive waste and recycling services, including:

• One (1) 8-yard compactor (emptied 3x/week, with 12 additional pickups)
• Two (2) 8-yard trash bin containers (emptied 2x/week)
• One (1) 30-yard roll-off dumpster (emptied 2x/month, with 6 additional pickups)
• Twelve (12) 96-gallon recycling carts (emptied 1x/week)
• One (1) baler for cardboard (pickups every 2 weeks)
• Recycling of wooden pallets (pickups 2x/month)

Services include container rental, removal, disposal fees, and maintenance. Specific requirements include power washing cement prior to compactor container replacement twice annually, and ensuring pallets are not destroyed and are taken to a recycling facility. The contractor is responsible for all disposal and recycling fees. Any trash or garbage scattered by the contractor must be immediately cleaned up. The contractor must maintain a clean and sanitary pickup area.

• Contract Type: Firm-fixed-price

• Period of Performance: Base Year (5/1/2026 – 4/30/2027) with four (4) Option Years.

• Total duration, including options, shall not exceed 5 years, 6 months.

• Questions Deadline: April 8th, 2026, 12:00 PM MST (via email).

• Quotes Deadline: April 13th, 2026, 12:00 PM MST (emailed to stephanie.cahill@va.gov; 4MB limit).

• Submission Requirements: Quotes must include Volume I (Technical Capability) and Volume II (Price). Cut sheets and specification sheets proving offered products meet SOW requirements are mandatory.

• Evaluation: Award will be made to the responsible offeror whose quote is most advantageous, considering price and technical capability. Technical capability is paramount; offers not meeting requirements will not be selected regardless of price. The government may not award to the lowest priced quoter.

• This solicitation is 100% unrestricted.

• NAICS Code: 562111 (Size Standard: $47 million).

• A site visit will NOT be available due to urgency.

• Offers must be completed in their entirety and signed/dated.

• Award will be made on an All or Nothing Basis.

• The solicitation includes FAR clauses and VAAR clauses incorporated by reference.