S205--VISN 5 Municipal Solid Waste & Recycling Single Award BPA West Virginia VAMCs Only (4 VAMCs & 17 CBOCs) AMENDMENT 0004

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "VISN WV Only Solid Waste BPA Q&A v2" solicitation for Municipal Solid Waste and Recycling services for VA Medical Centers (VAMCs) and Community Based Outpatient Clinics (CBOCs) in West Virginia.

• Evaluation Criteria: The solicitation will be awarded based on a tiered evaluation (SDVOSB, VOSB, SB) using comparative evaluations of Technical, Past Performance, and Price, not solely on price. Details are available at acquisition.gov/vaar/819.7010-tiered-set-aside-evaluation.

• Container Requirements: Specific details on container types, sizes, and quantities for various locations (Huntington, Martinsburg, Clarksburg, Beckley) are clarified, including updates to the SOW for scrap metal recycling at Huntington. Internal recycling containers are specified for Huntington (7-10 Gal), with no internal recycling containers needed at Martinsburg or Clarksburg. Beckley's local recycling center is not currently accepting commercial recyclables.

• Compactor Specifications: Details on compactor types (e.g., 32-yard for waste, 40-yard for cardboard at Huntington), power units, voltage requirements, and control units are provided for Martinsburg and Clarksburg.

• Pricing Sheet Items with Zero Quantity: Items with a quantity of zero on the pricing sheet are for establishing pre-determined pricing for potential future use and are excluded from price evaluation. Bidders must enter 0.00 and provide an explanation if unable to price these items.

• Site Visits & Deadlines: A site visit for Martinsburg VAMC is scheduled for January 13, 2026. The Q&A deadline has been extended to January 14, 2026.

• Limitations on Subcontracting: The government will follow all legal and regulatory requirements for SBA evaluation of Limitations on Subcontracting.

• The Q&A clarifies ambiguities in the SOW and pricing sheet regarding container requirements, compactor specifications, and evaluation criteria.

• The deadline for questions has been extended.

• A site visit opportunity has been provided.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price sheet for solid waste and recycling services at various Department of Veterans Affairs (VA) facilities. It outlines line items for different types of containers, equipment rental, pick-up, disposal, and processing costs, as well as educational services.

• Locations: Services are detailed for Martinsburg VAMC, Cumberland CBOC, Ft. Detrick CBOC, Franklin CBOC, Hagerstown CBOC, Stephens City CBOC, Harrisonburg CBOC, Petersburg CBOC, Huntington VAMC, Charleston CBOC, Gallipolis CBOC, Lenore CBOC, Prestonsburg CBOC, Clarksburg VAMC, Braxton Co. CBOC, Monongalia Co. CBOC, Tucker Co. CBOC, Wood Co. CBOC, Beckley VAMC, and Greenbrier Co. CBOC.
• Services: Includes solid waste and recycling services, equipment rental (various container sizes, compactors, roll-off dumpsters, balers, totes), pick-up and transportation, disposal/processing fees, and educational training.
• Pricing Structure: The sheet includes columns for unit prices and totals for the base year and four option years, though all provided prices are $0.00.
• Units of Measure: Various units are used, including Month (MO), Each (EA), and Ton (TN).

This pricing sheet is crucial for bidders to understand the cost structure and specific service requirements for waste management and recycling opportunities at the listed VA facilities. While current pricing is zero, it serves as a template for required cost breakdowns and identifies the scope of services and locations involved. Bidders should use this as a basis for developing their proposals and understanding the expected pricing components.

Amendment / Modification

This amendment (0003) provides vendors with updated documents related to the solicitation:

• Vendor Questions received with Government responses (v2)

• Updated Statement of Work (SOW) (v2), with edits highlighted in red text.

• Updated Price/Cost Schedule Attachment (v2), specifically for CLINs 0611, 1611, 2611, 3611, and 4611.

• Updated Solicitation Attachment_WV Solid Waste and Recycling Price Sheet (v2), specifically for CLIN 0611 and its Options Years (OYs).

• SOW (v2)

• Price/Cost Schedule Attachment (v2)

• Solicitation Attachment_WV Solid Waste and Recycling Price Sheet (v2)

• Vendor Questions and Government Responses (v2)

All other terms and conditions remain unchanged. The amendment does not explicitly state a change to proposal deadlines, but vendors should review the updated documents for any potential impact on their submissions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive solid waste removal and recycling services for VISN 5 facilities within West Virginia and surrounding areas, focusing on maximizing recycling and landfill avoidance.

• Provide labor, equipment, supplies, and services for pickup, disposal, and treatment of Solid Waste in accordance with all applicable laws and regulations.

• Manage Municipal Solid Waste (MSW), industrial waste, construction and demolition debris, and tires.

• Implement a comprehensive recycling program, including education and outreach.

• Offer value-engineered approaches to waste stream management.

• Provide open-top containers for construction debris and solid waste.

• Services to be provided at West Virginia VA Medical Centers and associated Community Based Outpatient Clinics (CBOCs) listed in Appendix A.

• Contractor shall perform to the standards in the contract and all local, state, and federal regulations.

• Equipment must be maintained in operable condition and areas kept clean and organized.

• Contractor shall provide timely service and conduct themselves professionally.

• Invoice accuracy and timely submission of manifests and monthly reports are required.

• A waste audit report is required annually.

• Anticipated start date for services at Martinsburg VA Medical Center and CBOCs, Huntington VA Medical Center and CBOCs, Clarksburg VA Medical Center and CBOCs, and Beckley VA Medical Center and CBOCs is April 1, 2026.

• Services will be available to all locations listed in Appendix A.

• Contractor must provide all personnel, equipment, tools, materials, vehicles, and supervision.

• Contractor must comply with all security policies and requirements of each VISN 5 facility.

• Contractor personnel must obtain access badges and comply with facility rules.

• A Management Plan, including a communication plan and qualified project manager, is required.

• Offerors should provide a sample waste audit as part of the submission package.

• The VA reserves the right to relocate containers as deemed necessary.

Amendment / Modification

This amendment (0003) to Solicitation 36C24526Q0098 provides the following updates:

• Vendor Questions received with Government responses (v2)

• Updated Statement of Work (SOW) (v2) with edits in red text

• Updated Price/Cost Schedule Attachment (v2), affecting only CLINs 0611, 1611, 2611, 3611, and 4611

• Updated Solicitation Attachment_WV Solid Waste and Recycling Price Sheet (v2), affecting only CLIN 0611 and its Option Years (OYs)

• Vendor Questions and Government Responses (v2)

• Statement of Work (SOW) (v2)

• Price/Cost Schedule Attachment (v2)

• Solicitation Attachment_WV Solid Waste and Recycling Price Sheet (v2)

This amendment introduces updated documents and Q&A. Bidders should review these changes carefully. The response date remains January 29, 2026, 10:00 AM Eastern Time.

Forms / Attachments / Pricing Sheets

This document, "SCHEDULE v2.xlsx", appears to be a pricing or schedule sheet detailing various waste management and recycling services required for multiple Veterans Affairs (VA) Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs). It outlines specific line items for different container sizes, equipment rentals, pickup, disposal, and processing costs.

• Item Descriptions: Details specific services such as "2 Yard Container with Lid - Solid Waste," "Equipment Rental," "Cost for Pick Up (Including Transportation)," and "Cost for Disposal/Processing." It also specifies locations like "Martinsburg VAMC," "Cumberland CBOC," etc.
• Contract Period: The base contract period is from April 1, 2026, to March 31, 2027. Subsequent options for additional years (Option 1, Option 2, Option 3, Option 4) are also listed, extending through March 31, 2031.
• Quantities and Units: Specifies quantities and units of measure (e.g., MO for month, EA for each, TN for ton) for each service item.
• Pricing Information: Includes columns for "Unit Price" and "Amount," though these appear to be largely populated with 0.0 in the provided data, suggesting this sheet is a template for pricing rather than a finalized quote.
• NAICS and PSC Codes: Lists "562111 - Solid Waste Collection" as the Principal NAICS Code and "S205 - Housekeeping - Trash/Garbage Collection" as the Product/Service Code.

This document is crucial for potential bidders as it defines the specific services, quantities, locations, and contract periods for which they will need to provide pricing. Bidders must carefully review each line item to understand the full scope of work and to accurately prepare their cost proposals. The presence of multiple options indicates potential for contract extension beyond the base year.

Amendment / Modification

This amendment extends the response due date for the Request for Quotation (RFQ) for VISN 5 Municipal Solid Waste & Recycling Single Award BPA.

• Response Date/Time/Zone: Extended to 01-29-2026 10:00 EASTERN TIME, NEW YORK, USA.

The deadline for submitting RFQ responses has been extended to January 29, 2026, at 10:00 AM ET. All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

• The due date for RFQ responses has been extended.

• The due date for offers (RFQ responses) has been extended.

• The deadline for submitting offers is now January 29, 2026, at 10:00 AM EST.

• All other terms and conditions remain unchanged.

Amendment / Modification

• This amendment (0001) provides vendors with questions received and their corresponding government responses (version 1).

• It includes instructions on how to participate in a site visit scheduled for January 12, 2026, at the Martinsburg VAMC.

• The deadline for submitting questions has been extended to January 14, 2026, at 2:00 PM ET.

• The attached document "36C24526Q0098 _ VISN WV Only Solid Waste BPA Q_A_v1 with photos.pdf" contains the Q&A and site visit details.

• The question submission window has been extended.

• All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

• This amendment (0001) provides vendor questions received with government responses (v1).

• It includes instructions on how to participate in a site visit scheduled for January 13, 2026, at the Martinsburg VAMC.

• The deadline for submitting questions has been extended to January 14, 2026, at 2:00 PM ET.

• Vendor Questions & Answers (v1) are now included.

• Site visit participation instructions have been added.

• The questions submission deadline has been updated.

• The response date for questions has been extended to January 14, 2026, 2:00 PM ET.

• Bidders are provided with instructions for participating in the site visit.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the "VISN WV Only Solid Waste BPA" solicitation (Notice ID 36C24526Q0098).

• Evaluation Criteria: The award will be made based on a comparative evaluation of Technical, Past Performance, and Price, utilizing a Tiered Evaluation approach (SDVOSB, VOSB, SB). It is not solely based on price.
• Container Requirements: Specific details on container types, sizes, and quantities for various locations (Martinsburg, Huntington, Clarksburg, Beckley VAMCs and CBOCs) are clarified, with some details pending from other facilities. Photos of current containers at Martinsburg and Huntington are provided.
• Pricing Sheet Ambiguity: The government acknowledges that the pricing sheet includes items not explicitly detailed in Section B (Specifications). These are for potential future use, and pricing for items with a quantity of zero will be excluded from price evaluation. Bidders must enter 0.00 for these items if unable to price and provide an explanation.
• Internal Recycling Containers: For Huntington, 7-10 Gal containers are specified. Photos of current containers are included.
• Employee Access: Access to buildings is not required for Huntington. Responses for other facilities are pending.
• Special Events: Huntington does not have dedicated storage space for special event containers, but locations would be identified if needed.
• Compactor Specifications: For Huntington, 32 CY for waste, 40 CY for cardboard, and 20 CY for comingled plastic compactors are specified. For Martinsburg, an electro-hydraulic driven compactor with a 480v control unit is required.
• Waste Audits: A breakdown of VAMC waste audits is required for Martinsburg, Huntington, and Clarksburg. CBOCs are not required. Martinsburg needs monthly tonnage reports.
• Site Visit & Q&A Deadline: A site visit is scheduled for Martinsburg VAMC on Tuesday, January 13, 2026. The Q&A deadline has been extended to January 14, 2026, 2:00 PM.

Clarifications address key bidder concerns regarding evaluation, pricing, and specific requirements, aiding in proposal preparation. The Q&A deadline and site visit information are also provided.

Form / Attachment / Pricing Sheet

This document is Attachment 3: Past Performance Questionnaire. It is designed to collect information from assessors regarding a contractor's past performance on previous contracts. This information will be used by the government to evaluate potential offerors for future opportunities.

• Section A: Contractor Information: To be completed by the contractor, this section collects details such as Solicitation Number, Project/Requirement, Customer/Agency (Department of the Veteran Affairs, NCO 5), Contractor's Name and Address, Point of Contact, Contract Award Number, Description of Services, Contract Award Date, Contract Amount, and Period of Performance.
• Assessor Information: Fields for Assessor Name, Title, and Phone Number/Email Address.
• Authorization: A section for the contractor to authorize the release of information.
• Section B: Assessors Information: To be completed by the assessor, this section includes:
  • Rating Scale Definitions: Defines 'Acceptable (A)' and 'Unacceptable (U)' ratings.
  • Quality of Service: Questions rating compliance with contractual requirements and overall quality.
  • Schedule: Questions rating timely delivery and invoice submission.
  • Business Relations: Questions rating contractor's business practices, relationship with management, ability to submit reports, responsiveness, and overall business relations.
  • Overall Recommendation: A question asking how likely the assessor would be to award another contract to the contractor.
  • General Comments: Space for assessors to provide detailed comments.
  • Assessor Role and Period of Involvement: To identify the assessor's role and the duration of their involvement with the contract.

While this form is completed by assessors, bidders should be aware that their past performance will be evaluated using this questionnaire. Understanding the criteria and questions asked can help contractors prepare to provide relevant information about their previous work and potentially guide their own internal tracking of performance metrics.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for Municipal Solid Waste Disposal and Recycling Services for VISN 5. The QASP provides a systematic method for the Government to evaluate contractor performance.

The QASP details:

• What aspects of the service will be monitored.
• The methods by which monitoring will occur.
• Who will conduct the monitoring.
• How monitoring efforts and results will be documented. It clarifies that the QASP does not dictate how the contractor performs the work, but rather how the Government will assess performance against contract terms.

The document specifies performance standards for several tasks:

• Maintenance and Support (Task ID 1): Replacement of damaged containers within 48 hours of service call. Acceptable Quality Level: 100% replacement within standard time.
• Maintenance and Support (Task ID 2): Compactor/Container spill cleanup. Acceptable Quality Level: 100% cleanup within standard time.
• Monthly Reports (Task ID 3 & 4): Vendor to provide monthly summary of trash/waste and recycling poundage disposed of. Must be provided at least 30 days after the last work day of the month.
• Monthly Reports (Task ID 5): Vendor to provide accurate and timely monthly invoices. Must be provided at least 30 days after the last work day of the month.
• Daily Reports (Task ID 6): Servicing of all waste containers as indicated in the contract SOW. Acceptable Quality Level: 100% compliance.

Ratings range from Excellent to Unsatisfactory based on meeting these standards.

Services are located within the VISN 5 Geographic Area. Specific period of performance is not detailed in this document but is referenced as being in the SOW.

• The QASP is a "living document" and may be revised, with changes coordinated with the contractor.
• Government roles include the Contracting Officer (CO) for overall contract effectiveness and the Contracting Officer's Representative (COR) for technical administration and surveillance.
• Surveillance methods include Periodic Inspection and Validated User/Customer Complaints.
• Documentation of performance includes acceptable performance reports and Contract Discrepancy Reports (CDRs) for unacceptable performance.
• Performance assessment meetings will be held semi-annually.
• After award, both the contractor's Program Manager and the COR shall sign the document.

Forms / Attachments / Pricing Sheets

This document, "SCHEDULE.xlsx", appears to be a pricing or schedule sheet detailing various waste management and recycling services required for multiple Veterans Affairs (VA) facilities and Community-Based Outpatient Clinics (CBOCs). It outlines specific line items for different container sizes, types of waste (solid waste, recycling, construction material, industrial waste), and associated services such as equipment rental, pickup, and disposal/processing.

• Item Descriptions: Details specific services like "2 Yard Container with Lid - Solid Waste" or "30 Yard Roll-Off Dumpster - Construction Material or Solid Waste" for various locations (e.g., Martinsburg VAMC, Cumberland CBOC, Ft. Detrick CBOC).
• Contract Periods: Specifies base periods (e.g., 2026-04-01 to 2027-03-31) and option periods (Option 1, Option 2, Option 3, Option 4) with corresponding performance dates.
• Quantities and Units: Lists quantities and units of measure for services, though many quantities are listed as 0.0, indicating potential for variable need or that pricing is per service instance.
• NAICS and PSC Codes: Includes "562111 - Solid Waste Collection" as the Principal NAICS Code and "S205 - Housekeeping - Trash/Garbage Collection" as the Product/Service Code, indicating the nature of the services required.

This document is crucial for bidders as it provides the detailed breakdown of services and potential contract periods for which pricing is required. Bidders must use this schedule to understand the scope of work across multiple locations and to prepare their pricing proposals accurately. The presence of multiple options and contract periods suggests a long-term requirement with potential for expansion or extension.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks a Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA) for Solid Waste Removal & Recycling Services for VISN 5 facilities in West Virginia. The contractor will manage municipal solid waste and provide comprehensive recycling services.

• Comprehensive management of municipal solid waste (MSW), industrial waste, construction and demolition waste, and tires.

• Comprehensive recycling program including education and outreach.

• Provision of equipment such as compactors and various sized containers.

• Waste audit reports annually.

• Contractor personnel must comply with all security policies and requirements of each facility.

• Contract Type: Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA).

• Period of Performance: BPA expires 03-31-2027, with potential for option years.

• Estimated Order Limit: $1,000,000.00 per Order (estimated, not guaranteed).

• Questions Due: January 8, 2026, 10:00 AM ET.

• Quotes Due: January 22, 2026, 10:00 AM ET.

• Evaluation Factors: Technical Approach, Capability, Experience, Past Performance, and Price.

• Award Basis: Best-valued quote based on comparative evaluations.

• Submission Method: Email to specified POCs.

• Tiered Evaluation: Service-Disabled Veteran-Owned Small Businesses (SDVOSB) (Tier 1), Veteran-Owned Small Businesses (VOSB) (Tier 2), and Small Businesses (SB) (Tier 3).

• Quotations from non-SDVOSB/VOSB small businesses will only be considered if fewer than two responsible quotations are received from SDVOSBs and VOSBs.

• Offerors must be registered in SAM and SBA's Dynamic Small Business Search (DSBS).

• The solicitation is structured as a Tiered Evaluation. Businesses must be active and verified in SBA's DSBS and SAM to receive an award.

• The BPA will cover multiple VA Medical Centers and Community Based Outpatient Clinics (CBOCs) within VISN 5.

• Specific equipment requirements and pickup frequencies will be finalized at the order level.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for a Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA) for Municipal Solid Waste & Recycling services. The services will be provided to VISN 5 facilities in West Virginia, specifically covering 4 VAMCs and 17 CBOCs. The BPA is intended to have an ordering start date of April 1, 2026.

• Solid Waste Disposal & Recycling Services.

• Services are required for multiple locations within West Virginia.

• Contract Type: Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA).

• Period of Performance: Ordering start date of April 1, 2026.

• Questions Due: January 8, 2026, by 10:00 AM ET.

• Quotes Due: January 22, 2026, by 10:00 AM ET.

• Evaluation: Tiered Evaluations (SDVOSB -> VOSB -> SB) in accordance with VAAR 819.7010 and Comparative Evaluations in accordance with FAR 12.203. Refer to Section E.8 for supplemental instructions.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business Concerns).

• Tiered Evaluation structure prioritizing SDVOSB, VOSB, and SB.

• NAICS Code: 562111 (Waste Collection).

• Product Service Code: S205.

• Contracting Office: Department of Veterans Affairs, West Virginia VAMCs (VISN 5 Contract Satellite Office), Martinsburg WV.

• Primary POC: Darren G. Morris (darren.morris2@va.gov).

• Alternate POC: Dan Feng Lu (DanFeng.Lu@va.gov).

• Numerous attachments are provided for detailed information, including SOW, Price/Cost Schedule, locations, quality assurance, and past performance questionnaire.

Form / Attachment / Pricing Sheet

This document lists the Service Contract Act (SCA) Wage Determinations for various facilities within VISN 5. It provides the specific SCA Wage Determination (WD) number applicable to each listed facility.

• Facility Name
• Facility Address
• City, State, Zip Code, and County
• Applicable SCA Wage Determination (WD) Number

Bidders responding to solicitations for services at these facilities must consult the referenced SCA Wage Determinations to ensure their proposals include appropriate wage and benefit rates as required by the Service Contract Act. The SCA WD numbers provided are crucial for accurate cost estimation and compliance with labor standards.

Form / Attachment / Pricing Sheet

This document is a price sheet detailing various waste and recycling services required at multiple Department of Veterans Affairs (VA) facilities. It outlines specific line items for different types of containers, dumpsters, compactors, and related services such as equipment rental, pick-up, and disposal/processing.

• Locations: Services are specified for Martinsburg VAMC, Cumberland CBOC, Ft. Detrick CBOC, Franklin CBOC, Hagerstown CBOC, Stephens City CBOC, Harrisonburg CBOC, Petersburg CBOC, Huntington VAMC, Charleston CBOC, Gallipolis CBOC, Lenore CBOC, Prestonsburg CBOC, Clarksburg VAMC, and Beckley VAMC.
• Service Types: Includes solid waste, recycling, construction material waste, industrial waste, and composting.
• Equipment: Various container sizes (e.g., 2-yard, 4-yard, 8-yard), dumpsters, compactors, roll-off dumpsters, and specialized equipment like balers and totes.
• Cost Components: Line items cover Equipment Rental, Cost for Pick Up (Including Transportation), Cost for Disposal, and Cost for Processing.
• Pricing Structure: The sheet includes columns for Base Year and Option Years (OY1-OY4) unit prices and totals, though all prices are currently listed as 0.0.
• Quantities: Quantities are specified for some items, indicating the expected volume or frequency of service.

This price sheet is crucial for bidders to understand the scope and scale of waste management and recycling services required across various VA locations. Bidders will need to use this document to prepare their pricing proposals, filling in the unit prices for each service and location. The quantities and types of services listed will inform the overall cost and resource allocation required to fulfill the contract.