S207--Integrated Pest Management Services

Form / Attachment / Pricing Sheet

This document is a site plan for the VA Central California Health Care System (VACCHCS) in Fresno. It provides a visual layout of the facility, including buildings, parking areas, and other infrastructure.

• Labeled buildings and areas (e.g., Main Hospital, Boiler Plant, Outpatient Clinic, Mental Health buildings, Warehouse, Community Living Center).
• Parking lots and roadways.
• Street names bordering the facility (North Fresno Street, East Harvard Avenue, East Clinton Avenue, North Angus Street).
• A numbered legend identifying specific buildings and areas.
• An update date of June 2016.

This site plan is crucial for bidders to understand the physical layout and context of the VACCHCS Fresno facility. It helps in visualizing the scope of work for any potential construction, maintenance, or service contracts related to the site, and aids in logistical planning for site visits or project execution.

Policy Document

This document establishes the VA Central California HCS station policy for an Integrated Pest Management (IPM) program. The policy aims to ensure effective and efficient integrated interior/exterior pest control, including bed bugs, to prevent or eliminate pest infestations and outline staff responsibilities.

• Medical Center Director: Responsible for ensuring a pest-free environment, adequate resources for IPM initiatives, and that the Pest Management Officer (PMO) completes required training.
• Chief, Environmental Management Service (EMS) / Facility PMO: Responsible for developing local IPM policy and operating plans, implementing a systematic procedural plan for bedbug issues, completing specific training courses, ensuring personnel and contractors are trained and qualified, adhering to safety equipment and application procedures, maintaining a workspace for pest management, and attending annual training on pest and pesticide-related issues.
• Pest Control Contractor: Responsible for conducting regular inspections, using least toxic pesticides as a last resort, and adhering to safety and application procedures.
• All Employees: Responsible for observing sanitary practices to restrict pests, reporting pest presence, and are prohibited from feeding wildlife or feral animals.

The IPM program covers a wide range of pests including arthropods, rodents, birds, wood-destroying organisms, stored food pests, weeds, ornamental plant insects, disease-carrying vectors (e.g., mosquitoes, flies, ticks), and specifically addresses bedbug issues.

• Inspections: Regular inspections to identify pest control requirements and potential problems.
• Training & Certification: PMPs must be licensed and certified, with specific categories required based on facility needs. Training is available through various sources, including VA's Online Learning Center.
• Safety: Paramount consideration for pesticide use, emphasizing alternative control methods before pesticides. Proper use of safety equipment, personal protective equipment, and adherence to SDS are required.
• Pesticide Handling: Strict protocols for mixing, storage, application, spill cleanup, and container disposal.
• Documentation: All pest management activities must be properly documented.

This policy (MCP 137-23-006) is scheduled for recertification on or before the last working day of January 2028. It will continue to serve as local policy until recertified or rescinded, with national policy superseding in case of contradiction.

Solicitation / RFP / RFQ

This solicitation is for Integrated Pest Management (IPM) and Control Services for the VA Central California Health Care System (VACCHCS) and its Community Based Outreach Clinics (CBOCs). The contract is for non-personal services, meaning the government will not exercise supervision or control over the contractor's personnel.

• Provide comprehensive IPM services, including inspection, preventive maintenance, treatment, and cleanup for a wide range of pests (arthropods, rodents, birds, wood-destroying organisms, etc.).

• Services include interior and exterior pest management for multiple facilities across Fresno, Merced, Oakhurst, and Visalia.

• Specific tasks include twice-monthly fly light and trap inspections, monthly trap inspections, monthly perimeter treatments, and monthly spraying of flowerbeds.

• Treatment of general structural arthropod pests, stored product pests, rodents, birds, wood-destroying organisms, aquatic pests, flying insects, and predatory pests.

• Termite inspections and treatments as needed, with a limited warranty for wood-destroying organisms (excluding Formosan termites).

• Removal of dead insects/animals within 24 hours.

• Potential requirement for pest control training for VA staff.

• Services are required during normal business hours (8:00 a.m. to 5:00 p.m., Monday-Friday), excluding Federal Holidays, with provisions for emergency response within 4-12 hours.

• Contractor must adhere to Federal, State (California), and local ordinances, as well as the Contractor’s Procedures Manual and Quality Control Manual.

• Use of least-toxic, environmentally friendly pesticides is emphasized.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (July 1, 2026 - June 30, 2027) with four (4) Option Years.

• Estimated Value: $17.5 Million.

• Offers must be submitted electronically via email to Kulvinder Brar at kulvinder.brar@va.gov by the due date of June 1, 2026, 10:00 AM PDT.

• Quotes must be prepared in three separate parts: Technical Capability, Past Performance, and Price.

• Evaluation Factors: Technical Approach, Past Performance, and Price.

• All questions must be submitted within 5 days of the RFQ close date.

• This acquisition is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be registered and "Verified" as an SDVOSB concern in https://veterans.certify.sba.gov/ on the date quotes are due and at the time of award.

• VAAR Clause 852.219-75 (Limitations on Subcontracting) must be completed and included with the quote.

• FAR 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.

• Addenda to FAR 52.212-1 and 52.212-2 are attached.

• The solicitation incorporates numerous FAR and VAAR clauses related to contract terms, insurance, personnel vetting, electronic invoicing, and small business requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Fresno County, California. This document is crucial for contractors to understand their labor cost obligations when bidding on or performing federal contracts in this geographic area.

• Occupational Listing: Provides a comprehensive list of job titles, corresponding occupational codes, and the required minimum hourly wage rate for each.
• Fringe Benefits: Specifies the required fringe benefits, including Health & Welfare rates ($5.55 per hour or $222.00 per week) and paid sick leave provisions (EO 13706).
• Executive Orders: Details applicability and requirements for Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Vacation and Holidays: Outlines minimum paid vacation and holiday entitlements for service contract employees.
• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

Bidders must review this document to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and fringe benefits can lead to contract non-compliance and penalties. The document helps bidders determine if their proposed labor rates are competitive while meeting federal requirements.

Wage Determination

This document provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA) for contracts performed in Merced County, California. It also outlines requirements related to Executive Orders 14026 and 13658 concerning minimum wage rates and paid sick leave.

• Minimum Wage Rates: Lists specific hourly wage rates for numerous occupations, ranging from administrative support to technical and protective services.
• Executive Order 14026: For contracts entered into or extended on or after January 30, 2022, the minimum wage is $17.75 per hour (or the listed wage determination rate, if higher).
• Executive Order 13658: For contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), the minimum wage is $13.30 per hour (or the listed wage determination rate, if higher).
• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.
• Health & Welfare Benefits: Contractors must provide Health & Welfare benefits at a rate of $5.36 per hour (or $4.93 per hour for contracts also covered by EO 13706).
• Paid Sick Leave (EO 13706): For contracts awarded on or after January 1, 2017, employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.
• Vacation: 2 weeks paid vacation after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of service.
• Holidays: A minimum of eleven paid holidays per year.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost and maintenance.
• Hazardous Pay Differential: Applicable differentials (8% or 4%) for working with ordnance, explosives, and incendiary materials.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not listed in the determination.

This wage determination applies to contracts subject to the Service Contract Act performed in Merced County, California. It is crucial for contractors to identify the correct wage rates and benefits for all employees working on the contract.

Wage Determination

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contracts subject to the Service Contract Act.

• Applicable Executive Orders: Contracts subject to the Service Contract Act are generally required to pay at least the minimum wage rates mandated by Executive Order 14026 (effective on or after January 30, 2022) or Executive Order 13658 (effective between January 1, 2015, and January 29, 2022).

• Minimum Wage Rates for 2025:

  • Executive Order 14026: $17.75 per hour (or the applicable wage rate listed if higher).
  • Executive Order 13658: $13.30 per hour (or the applicable wage rate listed if higher).

• Annual Adjustments: The applicable Executive Order minimum wage rate will be adjusted annually.

• Occupational Listings: The document provides a detailed list of occupations with corresponding minimum hourly wage rates and required fringe benefits. These include administrative, clerical, automotive, food service, health, information technology, and many other job categories.

• Health & Welfare Benefits:

  • Standard: $5.36 per hour, up to $214.40 per week or $929.07 per month.
  • EO 13706 (Paid Sick Leave): $4.93 per hour, up to $197.20 per week or $854.53 per month.

• Paid Sick Leave (EO 13706): For contracts awarded on or after January 1, 2017, contractors must provide employees with 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year. This leave can be used for personal illness, injury, or to assist family members.

• Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 5 years, and 4 weeks after 15 years.

• Holidays: A minimum of eleven paid holidays per year.

• If a contractor needs to employ individuals in classifications not listed in the wage determination, a conformance request (Standard Form 1444) must be submitted to the contracting officer for approval by the Department of Labor.

• The process involves comparing job duties to existing classifications and proposing a reasonable relationship for wage rates and fringe benefits.

• Bidders must ensure their proposed wages and benefits meet or exceed the rates and requirements specified in this wage determination.

• The document is critical for accurately estimating labor costs for proposals.

• Specific footnotes and executive orders may impose additional requirements or exceptions.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts in Tulare County, California.

• Minimum Wage Rates: Lists specific hourly wage rates for numerous occupations, ranging from administrative support to technical and health occupations.
• Fringe Benefits: Details health and welfare benefits, including amounts per hour and per month, and specifies requirements related to paid sick leave under Executive Order 13706.
• Executive Order Applicability: Explains the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates for contracts awarded or extended on or after specific dates.
• Vacation and Holidays: Outlines requirements for paid vacation time based on years of service and a minimum of eleven paid holidays per year.
• Special Pay Differentials: Describes hazardous pay differentials (8% and 4%) and night pay/Sunday pay for air traffic controllers and weather observers.
• Uniform Allowance: Details requirements for providing or reimbursing employees for uniforms and their maintenance.
• Conformance Process: Explains the procedure for establishing wage rates for classifications not listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. It directly impacts the pricing of proposals and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT A - SITE PLAN PARKING PLAN FLOOR PLAN EXECUTED.pdf", contains architectural drawings and site plans related to the Visalia CBOC (Community Based Outpatient Clinic) opportunity. It provides detailed layouts for the site, parking, and floor plans for both the first and second floors.

• Site Plan (A100): Details the building footprint, existing and proposed parking areas, ADA parking, site access points, and street frontage.
• Parking Summary: Lists 112 regular parking spots and 8 ADA parking spots, totaling 120 parking spaces.
• First Floor Plan (A101): Outlines the layout of departments and rooms on the first floor, including lobby, reception, exam rooms, consult rooms, PACT clinics, utility rooms, and staff areas.
• Second Floor Plan (A102): Details the layout of departments and rooms on the second floor, including optometry, audiology, pharmacy, laboratory, radiology, prosthetics, and staff areas.
• ANSI/BOMA Area Plans (A110, A112): Provides area calculations based on ANSI/BOMA standards for both the first and second floors, including Tenant Area, Tenant Ancillary Area, and Gross Area.

This document is crucial for bidders to understand the physical layout, space allocation, and site logistics of the proposed facility. It informs requirements related to facility design, accessibility, parking, and overall space utilization, which may impact operational planning and proposal development.

Other / Unclassified

This document is VHA Directive 1850.02, "Pest Management Operations Program," dated December 22, 2022. It establishes policy for the Department of Veterans Affairs (VA) medical facilities to implement effective pest management programs using Integrated Pest Management (IPM) principles. The directive outlines responsibilities for various VA officials, including the Under Secretary for Health, Assistant Under Secretaries, Executive Director of Healthcare Environment and Facilities Programs, Director of Environmental Programs Service, VISN Directors, VA Medical Facility Directors, VA Medical Facility Pest Management Officers (PMOs), and VA Medical Facility Pest Management Professionals (PMPs).

Key areas covered include:

• Policy: Mandates IPM principles for safe, efficient, and environmentally preferred pest control.
• Responsibilities: Details the roles and duties of various leadership levels in overseeing and implementing the pest management program.
• Pest Management Contract: Specifies requirements for pest management contracts, including 24/7 coverage, disclosure of VHA's ban on 2,4-D herbicide, contractor certification, recordkeeping, and handling of pesticides.
• Integrated Pest Management Operations Plan (IPMOP): Requires each VA medical facility to have an IPMOP that addresses inspection frequency, pest identification, prevention measures, chemical/non-chemical options, reporting procedures, staff/patient education, bed bug management, safe pesticide use/storage, recordkeeping, the ban on 2,4-D, and prohibition of feeding wildlife.
• Training: Outlines required training for PMOs and PMPs, including specific courses and certifications.
• Records Management: Mandates management of records according to National Archives and Records Administration schedules.
• Definitions: Provides definitions for key terms such as Contractor Applicator, Direct Supervision, General-Use Pesticide, IPM, IPMOP, Pest, Pest Control, Pesticide, Restrictive-Use Pesticides, and Safety Data Sheet.

This directive is relevant to potential bidders involved in pest management services for VA facilities. It outlines the regulatory framework, operational requirements, and specific responsibilities that would govern any contract for such services. Bidders should familiarize themselves with the IPM principles, the requirements for IPMOPs, contractor responsibilities, and training/certification mandates to understand the operational context and compliance expectations for providing pest management services to the VA.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) is a government-developed document to systematically ensure contractor performance aligns with performance-based service acquisition (PBSA) standards outlined in the contract. Its intent is to verify that the contractor meets performance metrics, delivers the contracted quality of services, and that the government only pays for acceptable services.

• The QASP provides government surveillance oversight of the contractor's quality control efforts.

• It ensures these efforts are timely, effective, and deliver specified results.

• The QASP is not part of the contract and does not duplicate the contractor's quality control plan.

• The plan outlines methods for surveillance to monitor contractor performance against contract requirements.

• Identified Quality Assurance Surveillance Tasks are based on Performance Work Statement (PWS) items.

• Not explicitly detailed in this document, but surveillance activities are tied to the contract's period of performance.

• Government Resources: Defines roles for Contracting Officer (CO) and Contracting Officer's Representative (COR).

• Responsibilities: CO ensures effective contracting and safeguards government interests. COR is responsible for technical administration and government surveillance of performance, but cannot make contractual commitments or changes.

• Methods of Surveillance: Includes periodic surveillance by the COR, such as attending training classes to verify goals are met.

• Documentation: The COR will maintain a complete quality assurance file containing reports, evaluations, recommendations, and surveillance checklists, retaining them for the contract's life and forwarding them to the CO upon contract completion.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Survey" intended to be completed by references for offerors submitting quotes for a VA contract. It serves as a tool for the Department of Veterans Affairs to gather feedback on an offeror's past performance.

• Offeror Instructions: States that a separate survey must be completed for each reference and included with the quote.
• Evaluator Instructions: Explains the purpose of the survey for evaluating offerors and notes that comments are considered Source Selection Sensitive and confidential.
• Information Fields: Includes sections for the Name of Company being evaluated, Evaluator's Name, and Evaluator's Company Name, Address, and Phone number.
• Contract Details: Asks for information on contracts the offeror previously provided, including total contract amount, dates of performance, and contract number.
• Evaluation Questions: Prompts the evaluator to comment on the overall quality of the contractor's work, any performance issues/concerns and how they were handled, and the contractor's flexibility in responding to changes.

Bidders should ensure their references are aware of this survey and are prepared to complete it accurately and promptly. The feedback provided by these references will be a critical component of the Source Selection process for the VA contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work within a specific geographic area (California County of Fresno).

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and are to follow the occupational listing. Specific details on health and welfare benefits are provided at the end of the document.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations and applicable rates.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the wage determination.

This document is crucial for bidders responding to solicitations that incorporate this wage determination. It directly impacts labor cost estimations by defining the minimum wages and benefits that must be paid to employees performing contract services in the specified area. Bidders must ensure their proposals account for these mandated rates to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive Integrated Pest Management (IPM) services for the VA Central California Health Care System (VACCHCS) and its Community Based Outreach Clinics (CBOCs), focusing on environmentally friendly and least-toxic control methods.

• Services: Provide pest control services including inspection, treatment, and prevention for a wide range of pests (arthropods, rodents, birds, wood-destroying organisms, flying insects, etc.) and plant/lawn pests.

• Locations: Services required at the Fresno Medical Center (multiple buildings), VHA Storage Lot, and CBOCs in Merced, Oakhurst, and Visalia.

• Methods: Emphasize IPM principles, prioritizing non-chemical methods and using least-toxic pesticides only when necessary. Includes specific treatments for stored product pests, rodents, birds, wood-destroying organisms, flying insects, and predatory pests.

• Specific Tasks: Includes regular inspections (fly lights, traps), monthly treatments, perimeter spraying, flowerbed treatments, spider web removal, and potential training for VA staff.

• Emergency Response: Contractor must respond to emergency service calls within 2-4 hours.

• All work must comply with Federal, State, and local ordinances, as well as the Contractor’s Procedures Manual and Quality Control Manual.

• Services must be performed by certified, trained, and licensed pest control operators.

• Contractor must maintain a Quality Control Program and adhere to the government's Quality Assurance Surveillance Plan (QASP).

• Detailed documentation and reporting are required, including weekly, monthly, and quarterly reports, chemical usage reports, and service ticket receipts.

• Period of Performance: Not explicitly stated in this excerpt, but implied to be a contract period.

• Place of Performance: VA Central California Health Care System (VACCHCS) Medical Centers and Community Based Outpatient Clinics (CBOCs) listed in Section 1.3.

• Personnel: Technicians must be California certified pesticide applicators. A Board-Certified Entomologist (BCE) or Associate Certified Entomologist (ACE) must be available.

• Uniforms: Professional uniforms with company logo and nametag are required.

• Reporting: Comprehensive written documentation of all services performed, including pest identification, actions taken, and chemicals used.

• Chemicals: Restricted use of certain rodenticides and prohibition of 2,4-D herbicide. MSDS and trade names of all chemicals must be provided.

• Invoicing: Electronic submission via VA’s Electronic Invoice Presentment and Payment System (Tungsten).

• Safety: Contractor must ensure employees take necessary safety precautions and receive up-to-date training.

Sources Sought Announcement

This is a Sources Sought Announcement for Integrated Pest Control & Management Services for the VA Central California Health Care System (VACCHCS) located in Fresno, CA. This announcement is for information and planning purposes only; no solicitation is currently available. The Government is seeking to determine potential sources capable of providing these services.

• The primary service required is Exterminating & Pest Control Services.

• A draft Performance Work Statement (PWS) is attached, outlining the specific requirements.

• Services will be required for the Base Year plus 4 Option Years.

• The applicable NAICS Code is 561710 (Exterminating & Pest Control Services) with a small business size standard of $17.5 million.

• The Product Service Code is S207.

• Interested contractors must respond via email to Kulvinder.brar@va.gov by 10:00 A.M. PST on May 8, 2026.

• Responses should include:

  • Company's Socioeconomic Status (e.g., small business, SDVOSB, VOSB) and SBA registration if applicable.
  • Company legal name and Unique Entity ID (SAM).
  • Primary point of contact (phone and email).
  • Capabilities Statement.
  • Description of experience in providing services as described in the Draft PWS.
  • List of similar Government and Commercial projects.
  • Details on personnel performing services vs. subcontracting (Limitations on Subcontracting per FAR 52.219-14 and FAR 52.219-27).
  • GSA Contract Number, if applicable.
  • Price estimate for Base plus 4 Option Years.

• Failure to provide requested information will be considered non-responsive.

• The Government will use the submitted information to determine its business type decision.

• Small businesses, including SDVOSB and VOSB, must adhere to the Limitations on Subcontracting requirement (at least 50% of contract performance cost for personnel must be expended for employees of the concern).

• Contractors must have current registration in the System for Award Management (SAM).

• SDVOSB and VOSB firms must be registered and verified at Veteran Small Business Certification (sba.gov) at the time of submission.

• This is a Sources Sought Announcement only; no contract will be awarded directly from this announcement.

• All submitted information is preliminary and subject to modification.

• The Government will not pay for any information submitted.

• RFI number 36C26126Q0680 should be referenced on all correspondence.