S208--36C25526Q0167 | GROUNDS MAINTENANCE | STL | JB

Solicitation / RFP / RFQ

This solicitation is for Ground Maintenance and Emergency Landscaping Services at the Saint Louis VA Medical Center, Jefferson Barracks campus. The requirement is for a five (5) year Indefinite Delivery, Indefinite Quantity (IDIQ) contract with five (5) one-year ordering periods.

• Routine ground maintenance including cutting, trimming, fertilizing grass, weed removal, lawn edging, and removal of leaves, dead trees, shrubs, and limbs.

• Emergency landscaping services for immediate response to storms, wind, or other weather-related incidents that create safety hazards or impede access. This includes removal of fallen trees/limbs, storm debris clearance, and emergency drainage/stabilization work.

• Maintenance of exterior concrete surfaces to remove dirt, debris, and other foreign matters.

• Contractor is responsible for ordering necessary landscaping supplies and maintaining Safety Data Sheets (SDS).

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Five (5) years, with five (5) 12-month ordering periods (April 1, 2026 - March 31, 2031).

• Guaranteed Minimum: $75,000.00

• Contract Ceiling: $800,000.00

• Proposal Submission: Quotes must be submitted via email to Lisa.Fischer1@va.gov.

• Submission Format: Offers must include Part I (Executed Quote SF1449), Part II (Price), Part III (Certifications/Licenses), Part IV (Technical), and Part V (Past Performance).

• Technical Portion: Must detail the offeror's ability to perform tasks in the PWS and include a Draft Quality Control Plan.

• Past Performance: Offerors must provide three (3) contracts/agreements demonstrating at least two years of experience as a Prime Contractor for similar services.

• Evaluation Criteria: Quotes will be evaluated using a comparative process based on technical capability, certifications/licensing, past performance, and competitive price.

• Key Deadline: Offers are due by 08:00 am CT on March 23, 2026.

• This acquisition is a Total Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns.

• NAICS Code: 561730, Size Standard: $9.5 Million.

• All questions regarding the solicitation must be submitted via email to lisa.fischer1@va.gov.

• Telephone inquiries are not acceptable.

• The contract is for non-personal services.

Form / Attachment / Pricing Sheet

This document is an image displaying a map of the Jefferson Barracks VA Medical Center campus. It outlines property borders with a red line and highlights specific areas with yellow circles and labels. This visual aid is intended to define the geographical scope or boundaries relevant to an opportunity.

• Campus layout of the Jefferson Barracks VA Medical Center.
• Delineation of property borders (indicated by a red line).
• Highlighted areas of interest within the campus (indicated by yellow circles and labels).
• Labels for key buildings and facilities, including:
  • Jefferson Barrack VA Hospital bld 52
  • Dept of Veterans Affairs Medical Center
  • Veterans Canteen Service Central Office
  • VA Institute for Learning, Education...
  • Building 18
  • St Louis County License Testing Facility

This map is crucial for bidders to understand the physical location and boundaries associated with the opportunity. It helps in visualizing the project site, potential access points, and the surrounding infrastructure, which may be relevant for site visits, logistical planning, or understanding the scope of work in relation to the defined property.

Form / Attachment / Pricing Sheet

This document is an attachment providing a map that identifies the boundaries of the Jefferson Barracks VA Medical Center. It clarifies specific areas that are not included within the VA's scope for this opportunity.

• Map of Jefferson Barracks VA Medical Center Boundaries: Visually delineates the property lines.
• Exclusions:
  • Driver Testing Center operated by the Missouri State Highway Patrol (located at the southwest corner, near I255 exit ramp and Koch Road).
  • B51 mental health courtyard (a fenced area for supervised patient access).
  • 255 lot (a gravel lot).
• Property Identification: On the ground, the VA VAMC's property is clearly identified by fencing along its entire perimeter.

This attachment is crucial for bidders to understand the precise geographical scope of the opportunity. It highlights specific areas that are not part of the contract, preventing potential misunderstandings regarding the physical boundaries of the work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines for monitoring contractor performance to ensure required performance standards or service levels are met for Grounds Maintenance Services at Saint Louis VAMC-Jefferson Barracks. Its purpose is to systematically monitor performance, identify required documentation, and evaluate whether the contractor meets the standards defined in the PWS and their Quality Control Plan (QCP).

The QASP details the government's performance management approach, focusing on results rather than strict compliance with processes. It defines roles and responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR), outlines surveillance techniques (random monitoring, periodic inspections, customer feedback, invoice/report review, contractor QA reports), and specifies acceptable quality levels (AQLs) for various services.

Key services and their associated performance standards and acceptable quality levels (AQLs) are detailed in Attachment 1:

• Mow Grass: Height of 2-2.5 inches (99% AQL).
• Trash and Debris Removal: All areas cleared prior to mowing (98% AQL).
• Edging: Vertical edging of all required areas (98% AQL).
• Weeds Removal: All weeds removed by pulling or line trimming (98% AQL).
• Fertilize: Chemical application twice per year (98% AQL).

Failure to meet AQLs results in written notice for the first offense and potentially negative CPARS evaluations for subsequent offenses.

While not explicitly stated in this document, the QASP refers to the PWS and Attachment 1 for performance requirements and implies a contract period through references to "Ordering Period." The place of performance is Saint Louis VAMC-Jefferson Barracks.

• Contractor personnel must have OSHA 10-hour construction safety training and pesticide/herbicide applicator certification.
• Weed killer is restricted to asphalt and concrete areas only.
• Contractor must notify COR of dead/diseased trees; removal requires root removal and is negotiated per removal via separate quote and task order.
• Cleaning of exterior concrete surfaces (entrances) of dirt/debris/cigarette butts is part of grounds presentation.
• Positive and negative incentives are tied to performance, including CPARS ratings.