S208--Grounds Maintenance - NWI

Amendment / Modification

This amendment serves two primary purposes:

• To provide answers to technical questions submitted by potential bidders.

• To extend the solicitation quote due date.

• The due date for quote submission has been changed.

• The deadline for submitting quotes is now Monday, March 16, 2026, at 4:00 PM Central Time.

Amendment / Modification

This amendment to the combined synopsis/solicitation (36C26326Q0397) for Grounds Maintenance services at the VA Nebraska-Western Iowa Health Care System serves two primary purposes:

• Answers Technical Questions: Provides responses to technical inquiries related to the solicitation.

• Extends Due Date: The response deadline for quotes has been extended.

• Response Date/Time: Extended to Monday, March 16, 2026, at 04:00 PM Central Time.

• New Due Date: Quotes are now due by March 16, 2026, 04:00 PM Central Time.

• Submission Method: Quotes must be emailed to John.Milroy@VA.GOV in .pdf or .docx format only.

• Subject Line: The email subject line must read "Solicitation – 36C26326Q0397".

• Responsibility: Offerors are responsible for ensuring their complete quote is received before the closing date and time.

Note: The original solicitation number is 36C26326Q0397. The place of performance is Omaha, NE.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items, seeking quotes for Grounds Maintenance services for the VA Nebraska-Western Iowa Health Care System in Omaha, NE, and the Grand Island VA Medical Center in Grand Island, NE. The government is procuring all resources and labor necessary for these services.

• Services include grounds maintenance for specified VA facilities.

• Contract Line Item Numbers (CLINs), quantities, and units of measure are detailed within the attached solicitation documentation.

• FAR provisions 52.212-1 and 52.212-2 apply and are detailed in the solicitation.

• FAR clause 52.212-4 applies and is included in the solicitation.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year from 04/01/2026 to 03/31/2027, with four one-year option periods.

• Quotes are due by Friday, March 13, 2026, at 12:00 PM Central Time.

• Quotes must be emailed to John.Milroy@VA.GOV in .pdf or .docx format.

• Offers should be submitted to John Milroy, Contracting Officer, at john.milroy@va.gov with "Solicitation – 36C26326Q0397" in the subject line.

• Technical questions are due in writing by Tuesday, March 10, 2026, at 4:00 PM Central Time.

• Site visit for Omaha VA Medical Center: Monday, March 09, 2026, at 10:00 AM.

• Site visit for Grand Island VA Medical Center: Tuesday, March 10, 2026, at 1:00 PM.

• Total set-aside for Small Business.

• Prospective offerors must be actively registered in the System for Award Management (SAM).

• NAICS Code: 561730 with a size standard of $9.5 million.

• Quotes will only be accepted from responsible contractors.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Defense Priorities and Allocations System (DPAS) does not apply.

• Attached documents include Solicitation 36C26326Q0397 and Wage Determination 2015-5771.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5771, Revision No. 28) for the Service Contract Act, applicable to Nebraska Counties of Hall, Howard, and Merrick. It lists various occupational codes and their corresponding minimum hourly wage rates and required fringe benefits for federal contracts. The document also includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining contractor obligations and minimum wage requirements for 2025.

This wage determination is crucial for potential bidders on federal service contracts in the specified geographic area. It establishes the minimum wage rates and benefits that must be paid to employees performing work under such contracts, directly impacting labor costs and proposal pricing. Bidders must consult this document to ensure their proposals comply with federal labor laws and to accurately estimate project expenses.

Solicitation / RFP / RFQ

This solicitation is for Ground Maintenance services for the VA Nebraska-Western Iowa Health Care System. The services include fertilization, weed control, mulch maintenance, tree care, and regrading projects.

• Annual grounds maintenance services.

• 7-step fertilization and weed control program.

• Commercial fertilizer and pesticide application for trees and shrubs.

• Mulch maintenance to a depth of at least three inches.

• Regrading and sod installation for drainage improvement.

• Installation of edging and river rock for water drainage.

• Site visits are required before submitting proposals.

• Proof of certifications is required when submitting quotes.

• Personnel performing work must hold a Commercial Pesticide Applicator License issued by the Nebraska Department of Agriculture.

• Contract Period: Base Year (04/01/2026 to 03/31/2027) with four Option Years.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9.5 Million

• This procurement is a total set-aside for Small Business.

• Offerors must be registered in the System for Award Management (SAM).

• Quotes must be submitted by the date and time specified in Block 8 of SF 1449.

• Pricing must be firm fixed pricing and include all labor, overhead, profit, materials, shipping/delivery, and associated costs.

• Past performance references (up to five) for work performed within the last three years are required.

• Price is the sole evaluation factor.

• Offerors must hold a Commercial Pesticide Applicator License.

• Offerors agree to hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Total set-aside for Small Business.

• Site visits are scheduled for Omaha VA Medical Center (March 09, 2026) and Grand Island VA Medical Center (March 10, 2026).

• Technical questions are due by March 10, 2026, 04:00 PM Central Time.

• Failure to submit required information may result in rejection of the quote.