S208--RFQ | SBAR APPROVED | FACILITY TREE TRIMMING & WEED CONTROL WD REQUIRED

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by entities and individuals to provide their correct Taxpayer Identification Number (TIN) to a requester. This information is necessary for the requester to file information returns with the IRS, such as reporting income paid to the vendor, real estate transactions, mortgage interest, or other reportable payments.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding (or are exempt), and that they are a U.S. person.
• General Instructions: Provide definitions of a U.S. person, rules for partnerships, and explanations of backup withholding and penalties.

Bidders will likely be required to complete and submit this form to the government agency if they are selected for an award. It is essential for ensuring correct tax reporting and avoiding backup withholding on payments. Failure to provide a correct TIN or complete the certification accurately can lead to penalties or delays in payment.

Form / Attachment / Pricing Sheet

This document is the VA-FSC Vendor File Request Form (VA Form 10091, MAR 2022). It is used by vendors to establish, update, or change their information in the VA's Financial Management System (FMS) vendor file. This is necessary for receiving payments from the Department of Veterans Affairs.

• VA Facility Information: Details about the specific VA station submitting the form.
• Payee/Vendor Information: Includes registration status in SAM.gov, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN)/Social Security Number (SSN), vendor name, and DBA.
• Miscellaneous Actions: Options for specific actions like LGY Vendors, Assignment of Claims, Federal Vendors, or Foreign Vendors.
• Contact Information: Authorized representative's name, email, and phone number.
• Address Information: Current and previous addresses.
• EFT/ACH Information: Required for electronic funds transfer, including bank name, routing number, account number, and account type.

Vendors must complete and submit this form to ensure they can be paid by the VA. It is crucial for any vendor seeking to do business with the VA and receive payments. The form requires information about the vendor's identity, business status (including small business qualification), and banking details for electronic payments. Registration in SAM.gov and having a UEI are prerequisites for commercial vendors.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about potential vendors. It is likely used for registration or to update vendor profiles within a government system, such as the VA database.

• Requester and Service Information: Basic identification of the requesting entity and the service being sought.
• Vendor Identification: Legal name, Doing Business As (DBA) name, Tax Identification Number (TIN) or Social Security Number (SSN).
• Contact Information: Vendor address (physical and mailing), phone, fax, and point of contact details.
• Contractual Information: Details on existing contracts, payment terms, FOB, and prompt payment discounts.
• Business Classifications: Indicators for 1099 reporting, Business Type (Small, Large, Outside VA, Other Entities), and Socioeconomic Groups (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone, etc.).
• Registration Status: Confirmation of DUNS number and Central Contractor Registration (CCR) status.
• Mandatory Checks: Links to external sites (epls.arnet.gov and exclusions.oig.hhs.gov) for final checks on vendor eligibility and compliance.

Vendors must complete this form accurately to be considered for opportunities. It gathers all necessary information for vendor setup, verification, and compliance with federal procurement regulations. Failure to provide complete and accurate information, or to pass the mandatory checks, could result in administrative action or disqualification.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Tree Trimming and Weed Control Services for the Phoenix VA Medical Center. The services are required to ensure trees are properly trimmed and debris is removed, and to maintain the grounds through weed control.

• Tree Trimming: Quarterly inspection, trimming, and maintenance of all trees (including palm, mesquite, palo verde, torche, Brazil, and other unknown types). This includes trimming and skinning campus palm trees, removing old fronds and seed pods, and complete clean-up and debris removal. Services are for approximately 60 trees annually.

• Weed Control: Quarterly spray applications and two pre-emergent treatments annually to maintain long-term effectiveness in all areas of the hospital compound, including high foot traffic areas, parking lots, and rock areas.

• Performance Objective: Trees trimmed properly and timely, areas neat and clean, free from debris, with no more than 3 customer complaints per year.

• Period of Performance: Base Year (06/01/2026 - 05/31/2027) through Option Year Four (06/01/2030 - 05/31/2031).

• Contract Type: Firm-Fixed-Price.

• Offer Due Date: May 19, 2026, by 12:00 PM MDT.

• Questions Due Date: May 13, 2026, by 12:00 PM MST.

• Submission Method: Offers must be submitted via email to charity.cazee@va.gov in PDF format.

• Evaluation Factors:

  1. General Information/Technical Approach
  2. Price
  3. Experience
  4. Required Documents

• This acquisition is a small business set-aside.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: $9.5 Million

• The solicitation includes specific clauses for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) regarding set-asides and limitations on subcontracting.

• The solicitation incorporates numerous FAR and VAAR clauses by reference.

• Offerors must submit VA Form 10091 and W-9, and be registered in the System for Award Management (SAM).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Tree Trimming & Weed Control Services for the Phoenix VA Medical Center. The solicitation is being issued in accordance with FAR subpart 12.6 for commercial items. This announcement serves as the only solicitation; no separate solicitation document will be issued. Quotations are requested.

• Provide all personnel, equipment, tools, supervision, and transportation necessary for tree trimming.

• Ensure all trees are properly trimmed and debris is cleaned up and removed.

• Tree removal may be required for diseased or dangerous trees, but must be approved in writing by the Contracting Officer prior to removal.

• Tree trimming debris should be recycled as yard waste where possible.

• Provide quarterly weed control spray applications and two pre-emergent treatments annually.

• Refer to the Statement of Work within the RFQ for further details.

• Not specified in this document.

• All questions must be submitted in writing via email to Charity.Cazee@va.gov by May 13, 2026, 12 AM PST (MST).

• All offers (quotations) must be submitted in writing via email to Charity.Cazee@va.gov by May 19, 2026, 12 PM Mountain Time, Denver, USA (12 AM PST/MST).

• Contact with VA Medical Center employees regarding this RFQ is prohibited; all communication must go through the Contracting Officer.

• Set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 561730 (Landscaping Services).

• Small business size standard: $9.50 Million Dollars.

• This solicitation is a Request for Quotations (RFQ).

• Provisions and clauses are in effect through Federal Acquisition Circular 2026-01 / 03/13/2026.

• Attached documents include: S02 - RFQ - 36C26226Q0785 - Tree Trimming, FMS Vendor File Update Request Form, VA10091, and W-9 Form.